ELY CITY COUNCIL
REGULAR MEETING
MARCH 8, 2010
Mayor Jim Doyle called the meeting to order at 7:00 p.m. Council members present: Dale Stanek, Bill Grove, Stephanie Mai and Bob Ballantyne; Kay Hale absent-excused. Also present: Vicki Vargason, Jim Miller, Millicent & Jim Cozzie, Jim Strother, Janel Brown, City Engineer Scott Pottorf and Clerk-Administrator Aaron Anderson.
Stanek, second by Ballantyne, moved to approve the Consent Agenda consisting of:
· Agenda.
· Minutes of the February 8. 2010 regular meeting
· Minutes of the March 1, 2010 City Council-Parks & Recreation workshop meeting
· Treasurers Report for the period ended February 28, 2010.
· Bills Payable for March 2010 totaling $73,230.03.
· Resignation of Lisa Hinton from Parks & Recreation Commission with regret and appreciation for her service to the community.
· Resolution No. 10-0308-07, Authorizing Delinquent Utility Payments to be Assessed to Property Taxes, 1445 Main Street.
Motion carried – 4 to 0.
Treasurer’s Report (summary) for the period ended February 28, 2010
|
|
Receipts |
Disbursements |
Transfers |
Ending Balance |
|
General |
$ 7,432.05 |
$ 16,587.77 |
|
$ 474,129.17 |
|
Road Use |
9,302.78 |
12,812.93 |
|
22,440.74 |
|
L O S T |
14,392.50 |
|
|
19,299.91 |
|
TIF Fund |
340.97 |
|
|
161,120.06 |
|
Debt Service |
63.52 |
|
|
21,280.30 |
|
Other Projects |
|
|
|
-125,85.07 |
|
Library Project |
|
|
|
2,749.22 |
|
North End Infra |
|
|
|
-28,219.93 |
|
Water Utility |
15,098.74 |
10,109.08 |
|
358,847.95 |
|
Water/Sewer Reserve |
|
|
|
100,000.00 |
|
Sewer Utility |
22,431.23 |
9,906.43 |
|
93,767.83 |
|
Sewer Debt Service |
|
|
|
-46,066.92 |
|
Sanitary Utility |
5,068.55 |
5,519.54 |
|
48,522.17 |
|
PR Clearing |
43,007.70 |
42,214.85 |
|
1,781.07 |
|
Totals |
$ 117,138.07 |
$ 97,150.60 |
|
$ 1,103,801.45 |
Communications: Mayor Doyle reported receiving the following communications: minutes of the most recent Plan and Zoning Commission and Parks & Recreation Commission meetings, and monthly activity reports from Public Works Director Ron Stark, and Deputy Clerk Teri Billick. A Linn County Deputy presented the Sheriff’s Office Monthly Activity Report.
Citizen Requests. None
Updated Flood Insurance Rate Map & Flood Plain Management Ordinance.
Second Reading Hearing re: Ordinance No. 217, An Ordinance to Update and Revise Flood Plain Management Regulations. Mai moved to approve the second reading of Ordinance No. 217, “An Ordinance to Update and Revise Flood Plain Management Regulations”, second by Grove.
Aye: Stanek, Grove, Mai, Ballantyne
Nay:
Absent: Hale
Mayor Doyle declared the motion carried and the second reading of the ordinance approved - 4 to 0.
Stanek moved to waive the third reading and make final approval of Ordinance No. 217, “An Ordinance to Update and Revise Flood Plain Management Regulations”, second by Grove.
Aye: Stanek, Grove, Mai, Ballantyne
Nay:
Absent: Hale
Mayor Doyle declared the motion carried and the ordinance adopted - 4 to 0
One Side of Street Parking – Walker Street Between Traer and Fuhrmeister Streets.
Public Hearing re: Ordinance No. 218, “Establishing One-Side of Street Parking on Walker Street Between Traer and Fuhrmeister Streets”. Stanek moved to open a public hearing regarding proposed Ordinance No. 218, “Establishing One-Side of Street Parking on Walker Street Between Traer and Fuhrmeister Streets” at 7:08 p.m., second by Grove. Motion carried – 4 to 0. Mayor Doyle declared the public hearing open at 7:08 p.m. Mayor Doyle summarized the ordinance, stating that parking would not be allowed on the east side of Walker Street between Traer and Fuhrmeister Streets.
Mayor Doyle asked for comments from the public. Mr. Doyle asked how many locations in Ely have one-side of street now. Aaron Anderson stated he believes there are three. Dale Stanek asked if there has been any other input or comment from the neighbors where parking would be limited. Mr. Anderson stated no comments or input has been received. Stephanie Mai asked if the affected neighbors had been contacted directly. Mr. Anderson stated they had not, and that city staff could notify and ask for their input before the April City Council meeting.
Bob Ballantyne reported utilities are located on the west side of the street in that area, and nothing on the east side. Mayor Doyle suggested staff write to the people who live on the block of Walker Street between Furhmeister and Traer to let them know the City Council is considering banning parking on the east side of the street.
Stanek moved to close the public hearing at 7:12 p.m., second by Grove. Motion carried – 4 to 0.
First Reading of Ordinance No. 218, “Establishing One-Side of Street Parking on Walker Street Between Traer and Fuhrmeister Streets”. Grove moved to introduce and approve the first reading of Ordinance No. 218, “Establishing One-Side of Street Parking on Walker Street Between Traer and Fuhrmeister Streets”; second by Stanek.
Aye: Stanek, Grove, Mai, Ballantyne
Nay:
Absent: Hale
Mayor Doyle declared the motion carried and Ordinance No. 218 introduced and first reading of same approved - 4 to 0.
Fiscal Year 2010-2011 Budget.
Public Hearing re: Adoption of Budget and Property Tax Levy for FY 2010-2011. Stanek moved to open a public hearing regarding the proposed FY 2010-11 budget and property tax levy at 7:17 p.m. second by Grove. Motion carried – 4 to 0. Mayor Doyle declared the public hearing open at 7:17 p.m. Clerk-Administrator Anderson reported the proposed regular property tax levy rate is $9.79265/$1,000 taxable valuation, roughly 2.5 cents less than the current year property tax levy. Mr. Anderson summarized the proposed budget, work and projects to be funded through the FY 2010-11 budget.
Mayor Doyle asked for additional comments regarding the public hearing item; none were offered or received. Stanek moved to close the public hearing at 7:21 p.m., second by Mai. Motion carried – 4 to 0. Mayor Doyle declared the public hearing closed and meeting in regular session at 7:21 p.m.
Resolution No. 10-0308-08, Adopting Levy for Property Taxes Payable FY2010-11 and Financial Budget for FY 10-11. Stanek moved to approve Resolution No. 10-0308-08, Adopting Levy for Property Taxes Payable FY2010-11 and Financial Budget for FY 10-11, second by Mai.
Aye: Stanek, Grove, Mai, Ballantyne
Nay:
Absent: Hale
Mayor Doyle declared the motion carried and the resolution approved - 4 to 0.
Water Tower and Water System Improvements Project.
Progress Report. City Engineer Scott Pottorf updated the City Council on progress on the Water Tower project, noting that Final Engineering Report has been submitted to the Department of Natural Resources for approval.
Process for Water Tower/Tank Paint Design. Stanek moved to encourage people to send in design ideas for the water tower/tank with no more than three colors, appoint an ad hoc five-person committee of the Mayor, a City Council member and three members of the community to review the suggestions submitted and recommend one to the City Council, second by Grove. Motion carried – 4 to 0.
Two & Five Year Plan. Mayor Doyle and the City Council discussed identified potential two year projects and priorities, discussion noted that some of the projects are not as well defined as others. Stanek moved to table action on this matter, second by Grove. Motion carried – 4 to 0.
Request for Preliminary and Final Plat, Buresh Estate Second Addition to the City of Ely, Linn County, Iowa.
Schedule Public Hearing re: Re-Zoning. Stanek moved to schedule a public hearing for 7:00 p.m. April 12, 2010 regarding a proposal to re-zone property owned by the Lenora Buresh Estate as P-1 Public Use and R-1 Single Family Residential, second by Mai. Motion carried – 4 to 0.
Hoover Trail Extension
Resolution No. 10-0308-10, Accepting Recreational Trail Easement Agreement from and with Fred Showalter and Wayne Jones. Grove moved to approve Resolution No. 10-0308-10, Accepting Recreational Trail Easement Agreement from and with Fred Showalter and Wayne Jones; second by Mai.
Aye: Stanek, Grove, Mai, Ballantyne
Nay:
Absent: Hale
Mayor Doyle declared the motion carried and the resolution approved - 4 to 0.
Status Report. Mayor Doyle reported construction of the Hoover Trail north of Wright Brothers Blvd. s scheduled to begin this spring, that the final easement for the segment from Wright Brothers to Ely City Park has been granted to Linn County Conservation and that bids for this segment will be in the June, 2010 IDOT bid letting.
Economic Development – Participation with “Economic Development Group of Ely (EDGE). Bob Ballantyne reported activities of the “Economic Development Group of Ely (EDGE) that has come together to encourage economic development in Ely. Mr. Ballantyne reported the group participated in Alliant Energy’s “First Impression” program and is working with various economic development groups in Iowa to build community support and involvement for strengthening Ely’s business environment. He reported the Institute for Decision Making, of the University of Northern Iowa, is highly regarded by other communities in the area and that he believes Ely would benefit from partnering with them. Mr. Ballantyne reported the Institute for Decision Making organizes the “Heartland Development Conference”, that offers training for non-professional economic development. Mr. Ballantyne reported he has a scholarship for the tuition to attend the Heartland Conference the Institute for Decision Making, and that City Administrator Anderson was approved for a scholarship through Alliant Energy to offset $550 of the cost of participating. Mr. Ballantyne reported cost for meals and lodging are estimated are roughly $637 each for Mr. Anderson and himself, $1,112 total, and requested City participation through economic development portion of the City’s budget.
Stanek moved to authorize Bob Ballantyne and Aaron Anderson to enroll in the Heartland Conference, and to provide up to $1,274 for lodging and meals associated with attending the Heartland Development Conference, sponsored by the Institute for Decision Making, second by Grove. Motion carried - 3 to 0, Ballantyne abstaining due to possible conflict of interest.
Discussion Items
Mai moved to adjourn, second by Grove. Motion carried – 4 to 0. The meeting adjourned at 7:52 p.m.
James E. Doyle Jr., Mayor
Attest:
Aaron Anderson, Clerk/Administrator