ELY CITY COUNCIL CHAMBERS

Mayor Jim Doyle called the meeting to order at 7:00 p.m. Council members present: Tom Winkowski, Bill Grove, Mark Banowetz, Bob Ballantyne and Stephanie Mai. Also present: Dale Stanek, Kay Hale, Jim & Millicent Cozzie, Dave Rasmussen, Taylor Rasmussen, James Serbousek, Jeff Hilleman, Jim Miller, City Engineer Scott Pottorf and Clerk-Administrator Aaron Anderson.

Grove, second by Mai, moved to approve the Consent Agenda consisting of:

· Agenda.

· Minutes of the November 9, 2009 regular meeting.

· Minutes of the November 23, 2009 two and five year planning workshop meeting.

· Treasurers Report for the period ended November 30, 2009.

· Bills Payable for December 2009 totaling $52,763.33.

Motion carried – 5 to 0.

Treasurer’s Report (summary) for the period ended November 30, 2009

	Receipts	Disbursements	Transfers	Ending Balance
General	$ 32,937.96	$ 47,906.06		$ 512,612.56
Road Use	9,077.67	10,169.67		30,106.64
L O S T	20,557.51	13,735.05		3,128.69
TIF Fund	13,136.61			245,034.70
Debt Service	4,674.93	14,086.25		19,803.46
Other Projects		598.28		-120,430.07
Library Project				2,749.22
North End Infra		13,440.71		-19,001.62
Water Utility	13,920.91	4,912.55		348,231.58
Water/Sewer Reserve				100,000.00
Sewer Utility	20,818.34	50,687.36		55,563.05
Sewer Debt Service				-46,066.92
Sanitary Utility	4,539.50	5,476.23		46,944.77
PR Clearing	7,424.00	12,418.15		1,141.43
Totals	$ 127,087.43	$ 173,430.31		$1,179,817.49

Communications: Mayor Doyle reported receiving the following communications: minutes of the November 2009 Plan and Zoning Commission meeting, minutes of the October 29 Park and Recreation Commission meeting, and monthly activity reports from Public Works Director Ron Stark and Deputy Clerk Teri Billick. Linn County Deputy P. Brady presented the Sheriff’s Office Monthly Activity Report.

Mayor Doyle recognized out going Council Members Mark Banowetz for their service to Ely as City Council members and thanked them for their work and contributions to the City of Ely.

Citizen Requests. None

Development of Ely City Park

Final Acceptance of Contract Work and Payment of Contract Retainage to Ricklef’s Excavating, Ltd. Winkowski moved to approve final acceptance of work performed under the contract for construction and approve Payment Request No. 5 for $9,218.51 to Ricklef’s Excavating as payment of retainage for completed work on the 2009 Ely City Park Excavation and Grading Project, second by Mai; motion carried – 5 to 0

Park Development & Other Parks Priorities – Park & Recreation Commission. Jeff Hilleman, chair of the Park & Recreation Commission, presented the commission’s project priorities for Ely’s parks and recreational facilities. Mayor Doyle and the City Council members discussed the projects and priorities with Mr. Hilleman.

Vista Road Speed Limit.

Review Posted Speed Limit and Consistency with City Code. City Administrator Anderson reported §3-3-13.1(k) of the Ely City Code identifies Vista Road as a 25MPH speed zone from State Street to the west city limits but the posted speed limit is 35 MPH. Mr. Anderson reported the speed limit applies to the western property line, which was extended on the north side of Vista Road with the annexation of the Serbousek 2^nd Addition. Mayor Doyle and the City Council members discussed both posted and codified speed limit for this location. Grove moved to post the speed limit on Vista Road from State Street to the west city limits on both sides of the street as 25 MPH, pursuant to §3-3-13.1(k) of the Ely City Code, second by Winkowski; motion carried – 5 to 0.

The City Council directed Mr. Anderson to have speed limit signs installed on Rogers Creek Road for west bound traffic at Ely’s city limits.

Water Tower and Water System Improvements Project. City Engineer Scott Pottorf reported on a telephone conversation with Department of Natural Resources (DNR) officials who are reviewing Ely’s application to the Drinking Water Revolving Loan Fund. He reported the officials did not concur with the 650,000 gallon capacity proposed or the methodology used to arrive at that amount. City Council discussed this matter and directed Mr. Pottorf to propose a 420,000 gallon storage structure to support a population of 3,000 in 20 years for DNR’s consideration and approval.

Transportation Enhancements Application – Hoover Trail Extension to Rowley & State Streets.

Resolution No. 09-1214-65, Authorizing Application to Region 10 RPA for Transportation Enhancement Funds and Committing Local Matching Funds Contingent Upon Award and Acceptance of Transportation Enhancement Program Grant Funds. This resolution would authorize an application for a grant of $196,900 through the Region 10 RPA Transportation Enhancements Program, with Ely to provide at least $100,000 in matching funds if approved and contingent upon later Council approval, for a project to extend the Hoover Trail from Ely City Park to the intersection of State and Rowley Streets. Winkowski moved to approve Resolution No. 09-1214-65, second by Mai.

Aye: Winkowski, Grove, Banowetz, Mai, Ballantyne

Nay:

Absent:

Mayor Doyle declared the motion carried and the resolution approved 5-0.

Fuhrmeister Area Drainage Project.

Authorize Soliciting Bids for Construction Work. Ballantyne moved to authorize preparation of plans, specifications and contract documents and authorize soliciting bids for construction of the Fuhrmeister Area Drainage project, second by Grove; motion carried – 5 to0.

Resolution No. No. 09-1214-66, Approving Agreement for Winter Snow and Ice Control, Linn County Secondary Road Department. Ballantyne moved to table Resolution No. 09-1214-66, second by Grove.

Aye: Winkowski, Grove, Banowetz, Mai, Ballantyne

Nay:

Absent:

Mayor Doyle declared the motion carried and the resolution tabled 5-0.

Report re: Use of Property Tax Exemption for Economic Development/Business Incentives. City Administrator Anderson presented a report on Property Tax Exemption and its use in economic development and as an incentive for business growth and development.

Discussion Items. City Council directed City Administrator to schedule a second two and five year planning workshop and holiday reception for early to middle January. City Council also stated support of replacing a tree in the sidewalk in front of 1655 Dows Street.

Winkowski moved to adjourn, second by Banowetz. Motion carried – 5 to 0. The meeting adjourned at 8:05 p.m.

James E. Doyle Jr., Mayor

Attest:

Aaron Anderson, Clerk/Administrator