ELY CITY COUNCIL

SPECIAL MEETING

DECEMBER 29, 1999

Meeting called to order at 7:00 p.m. by Mayor Thomas M. Tjelmeland.  Present.  Don Sturgeon, Karl Schmidt, Al Tjelmeland, Frank Joens (arrived 8:43 p.m.)  Excused:  Juan Trevino.  Guests:  Jerry & Dave Koss, Keith Schulte.

Motion by Schmidt, seconded by Sturgeon, to approve agenda as posted.  Motion carried

 Swearing In Ceremony

City Clerk swore in Mayor Tjelmeland to four year term as Mayor, Al Tjelmeland and Karl Schmidt for four year term as Council Members and Don Sturgeon for two year term as Council Member.

Motion by A. Tjelmeland, seconded by Schmidt to appoint Roberta A. Hamdorf for two year term as City Clerk.  Motion carried.

Mayor Tjelmeland swore Roberta Hamdorf in as City Clerk.

Resolution considering Final Plat Northgate Third Addition

RESOLUTION NO. 99-1229-67:  Resolved by Schmidt, seconded by A. Tjelmeland, to approve Final Plat of Northgate Third Addition containing one lot.

AYE:  Sturgeon, Schmidt, A. Tjelmalend

NAY:  none

Resolution adopted.

Resolution considering Revised Final Plat – Louis Field Third Addition

Discussion held on Revised Final Plat of Louis Field Third Addition.  Preliminary Plat of the Fourth Addition was reviewed as there was some concern that there could be some conflicts.  Council determined that if any changes were needed they could be made when addressing the Final Plat for the Fourth Addition.  

RESOLUTION NO. 99-1229-68:  Resolved by Sturgeon, seconded by Schmidt, to approve Revised Final Plat for Louis Field Third Addition containing twenty four lots.

AYE:  Schmidt, A. Tjelmeland, Sturgeon

NAY:  none

Resolution adopted.

Resolution accepting easement – Estes for Poplar Street Improvements

Discussion held on waiving Poplar Street assessments for two lots owned by Estes in exchange for them granting easement to complete the project.  Council determined that this was in the best interest of the City.

RESOLUTION NO. 99-1229-69:  Resolved by Schmidt, seconded by A. Tjelmeland, to approve easement agreement with James and Ruth Estes for Poplar Street Improvement in exchange for waiving of assessments on two lots owned by Estes. 

AYE:  Sturgeon, Schmidt, A. Tjelmeland

NAY:  none

Resolution adopted.

Ely City Council                                    -2-                                            December 29, 1999

Budget 2001   -   Worksession

Work Session was held on FY2001 budget. 

Motion by Schmidt, seconded by Joens, to adjourn.  Motion carried.  Meeting adjourned, 9:28 p.m.

                                                                        _____________________________

                                                                        Thomas M. Tjelmeland, Mayor

ATTEST:

________________________________

Roberta A. Hamdorf, City Clerk


ELY CITY COUNCIL

REGULAR MEETING

DECEMBER 13, 1999

Meeting called to order at 7:30 p.m. by Mayor Thomas Tjelmeland.  Present:  Joens, A. Tjelmeland, Schmidt, Sturgeon, Trevino.  Guests:  Don Zeller, Carl Kohls, Rik Haendler, Mark Logan, Ed Brinton, Jim Lynch, J. Marty Fritz, Gail McRoberts, David & Gerald Koss, Charlie Pribble.

Agenda was revised to remove duplicate agenda item and to review a letter from Keith Schulte and Gov. Vilsack.  Motion by Schmidt, seconded by Joens, to approve agenda as revised.  Motion carried.

Motion by Trevino, seconded by Joens, to approve minutes of November 8, 1999, as amended.  Motion carried.

Motion by Schmidt, seconded by A. Tjelmeland, to approve payment of submitted bills.  Motion carried.

Motion by Sturgeon, seconded by Joens, to place October, 1999 Treasurer's report on file.  Motion carried.

FUNDREVENUESEXPENDITURESGENERAL FUND28,242.7547,671.02ROAD USE31,590.2324,836.50DEBT SERVICE18,727.97TIF FUND25,231.69SANITARY UTILITY3,539.0043.14STREET PROJECT26,354.00FIRESTATION PROJ135.00WATER UTILITY41,548.582,819.46SEWER UTILITY5,691.455,317.58Sanitation Proposals

Two bids received for sanitation services and they are identical.  Discussion held on how to handle the contract under these circumstances.  Waste Management of Iowa has recently purchased Freiburger and since the City of Ely has received excellent service from Freiburger and the cost is remaining the same, the Council was not anxious to change to another service. 

Motion by A. Tjelmeland, seconded by Schmidt, for City of Ely to stay with Waste Management of Iowa for Sanitation Services and authorize Mayor and City Clerk to enter into agreement on behalf of the City for services through December 31, 2001.  Motion carried.

      Proposal for Sheriff services

Mayor and Sheriff Zeller have been discussing expanding Sheriff protection in Ely.  Sheriff’s Dept is interested in establishing a substation in Ely and the City would like to expand current contract.   Twenty-one hours a week has been suggested.  It may not be an ideal number, but it is the number of hours that Sheriff’s Department can support without adding staff.  Karl Schmidt agreed that he would like the City to steer away from establishing our own police staff and pursue this extend Sheriff Dept. contact.  Major Kohl’s and Sheriff Zeller discussed interest in having Community-based Police services.  Mayor Tjelmeland explained budget constraints.  Juan Trevino and Lt. Haendler of the Sheriff’s Dept. work to explore options and report back to Council with recommendations

Proposal for Snow Removal services      None received.

Ely City Council                                                -2-                                            December 13, 1999

Resolution accepting improvements - Louis Field 3rd Addition

Mayor gave update on status of sewer lines in Louis Field Addition.  Because of the problems that are not yet resolved, Ed Brinton is hesitant to advise City to accept improvements.  The letter of credit can be released without accepting improvements.

RESOLUTION NO. 99-1213-62:  Resolved by A. Tjelmeland, seconded by Schmidt, to release letter of credit for Louis Field Third Addition.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY:  none

Resolution adopted

Pressure testing of sewer lines in the Third Addition is not completed. The City will cooperate with contractors to get this testing completed.

Resolution accepting improvements – Hillside 6th Addition

RESOLUTION NO. 99-1213-63:  Resolved by Sturgeon, seconded by Joens, to accept improvements in Hillside 6th Addition subject to establishing an escrow account in the amount of $1,950 which will be closed upon completion of repairs as stated in proposal submitted by Cedar Valley Asphalt and dated 12/6/99 which is signed by George R. and Marcelle L. Smith.

AYE:  Sturgeon, Schmidt, A. Tjelmeland, Trevino, Joens.

NAY:  none

Resolution adopted.

      Resolution accepting the 1998 Water main Extensions, together with related work

RESOLUTION NO. 99-1213-64:   Resolved by A. Tjelmeland, seconded by Schmidt, to accept and approve public improvements generally described as the 1998 Water Main Extensions at a total construction cost of $95,848.22.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens.

NAY: none

Resolution adopted.

      Dows/Poplar Street Project

Easements from Lint’s for Poplar Street improvements are ready for acceptance.  Mayor has discussed easements with Estes and they have requested to have their assessments waived in exchange for the easements.

Motion by Joens, seconded by A. Tjelmeland, to offer Estes to remove assessments on Lot 12 in exchange for easement.  Motion carried.

RESOLUTION NO. 99-1213-65:  Resolved by Schmidt, seconded by Joens, to accept easements from Lint’s for Poplar Street Improvements.

AYE: Schmidt, A. Tjelmeland, Sturgeon, Joens, Trevino

NAY: none

Resolution adopted

Ely City Council                                                -3-                                December 13, 1999

 

RESOLUTION NO. 99-1213-66:  Resolved by Schmidt, seconded by Sturgeon, to award contract for Dows and Poplar Street Project to Cedar Valley Asphalt at an approved estimated contract cost of $135,571.57.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Frank Joens was excused from meeting at 9:50 p.m.

       Wastewater Treatment Progress Report 

Ed Brinton introduced Mark Logan as a member of MMS and briefly reviewed the Progress Report Council received with their agenda.  Sludge removal from lagoon is not going to happen this fall.  Cost will not go up and if done in spring, may even be less.

      Consideration of City Truck and Loader and Community Center Sign and related electrical

      wiring

Clerk gave brief update on proposal for new sign at Community Center. 

Motion by Schmidt, seconded by Trevino, to table further action on the City truck and Community Center sign until next meeting.  Motion carried.

       Set date for Budget Workshop

Mayor set December 29, 1999 at 7:00 p.m. as date for special meeting to work on budget. 

      City Survey

City Survey was discussed.  Mayor has tabulated all returned surveys and a summary will be available in the library.

Letters from Schulte Development and Gov. Vilsack reviewed.  Al Tjelmeland will try to attend meeting in Des Moines as requested by Gov. Vilsack.

Motion by Schmidt, seconded by Trevino, to adjourn.   Meeting adjourned, 10:44 p.m.

                                                                        ___________________________________

                                                                        Thomas M. Tjelmeland, Mayor

ATTEST:

_________________________________

Roberta A. Hamdorf, City Clerk


Liquor and Cigarette Permit approval for Odie's

Kristine and Tom Duffy, Terry Orris and Kristy Kindle introduced themselves and informed Council they have purchased the building occupied by Hitch'in Rail and will be opening on November 19, 1999 as "Odie's".  They have submitted required paper work for the Liquor Permit and Cigarette permit.

Motion by Schmidt, seconded by A. Tjelmeland, to approve liquor permit for Odie's.  Motion carried.

Motion by A. Tjelmeland, seconded by Sturgeon, to issue a Cigarette Permit to Odie's.  Motion carried.

Wastewater Treatment Progress Report

Representatives of the American Legion addressed the City Council about the need to educate the next generation about proper support of the American Flag.  The Legion is available for any ceremonies where posting the flag is desired.  They also would like to see a policy established within the next 6 months on displaying of the Flag.  Mayor said he would like the Legion to appoint someone to work with City to put a plan together.  A. Tjelmeland will act as a liaison for this project.

Ed Brinton gave update on Lagoon project.  The building is up and Gary Whittom is moving supplies and materials in.  E & J Electrical have submitted a proposal for electrical work.  Sludge removal cannot be done by Iowa Grow without removing the baffle.  Ed recommended that Council change the Contract to Nutri Ject in the amount of $63,500 which is about $4000 higher.  Frank Joens asked if it might be in the City's best interest to spend the extra $7500 for a new baffle curtain at this time.  Ed Brinton explained that would be a possibility, but the present curtain still has a number of years of wear left and he has been trying to obtain the needed contractors and doing so at the lowest possible cost.  There are a great many things that need to be done and they are all costly.

Ely City Council                                                -2-                                November 8, 1999

Juan Trevino asked about the contaminant concerns of sludge on land that would be used by humans.  Ed Brinton explained that DNR approves the placement.  City of Ely's sludge does not contain heavy metals and we do not do the placement on an annual basis.  Heavy metals and annual placement might create some concerns, but without those two factors, there is little reason for concern.  The City of Ely will work with owner of land to determine where to place this to further decrease any cause for concern.  The City will also check into posting warning signs.

Motion by A. Tjelmeland, seconded by Schmidt, to approve signing of contract with Nutri-Ject for sludge removal.  Motion carried.

ABS vs. concrete pipe for storm sewer.

Discussion held on ABS vs. concrete storm sewer pipe in the Southbrook Addition.  Mayor explained that the City has used ABS pipe for City Projects and knows of no problems that use of this pipe has created.  In fact, there are instances where it is actually better than concrete.  Keith Schulte presented Council with some informational brochures about ABS pipe.  He also explained that correct installation is highly important as reliability of ABS is based on proper installation.  Concrete joints can be jeopardized by the suction of water.  Keith said they would like to put concrete pipe under the streets and the flexibility to use either ABS or concrete in rest of development.

Motion by A. Tjelmeland, seconded by Joens, to allow ABS storm sewer pipe for developments within the City of Ely.  Motion carried.

RESOLUTION NO. 99-1108-61:  Resolved by Joens, seconded by A. Tjelmeland, to work with Keith Schulte on putting Storm Sewer along Banner Valley Road.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Sanitation Collection Proposals

Motion by Schmidt, seconded by Joens to direct Clerk to mail Sanitation Proposals, as amended, to interested haulers.  Motion carried.

Tax Increment Financing Certification

RESOLUTION NO. 99-1108-60:  Resolved by A. Tjelmeland, seconded by Joens, to request 75% of available taxes in the Ely Urban Renewal area be allocated to the City for FY2001.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Appointments

Motion by Schmidt, seconded by Joens, to approve Mayor's appointments of Kathleen Banowetz  to Historical Preservation Commission and Aaron Cooper to Park and Recreation Committee.  Motion carried.

Council discussed being available on January 1, 2000, and are aware of the potential problems.

Gary Whittom discussed need to budget for a skid loader, a one ton truck and a new mower.  Gary and Al will be pricing this type of equipment.

It was announced that there is a burn ban in effect as of November 5, 1999.

Ely City Council                                                -3-                                November 8, 1999

Mayor Tjelmeland explained that he is working with Cedar Valley Asphalt in regard to  the needed work on Dows Street.  Poplar Street will also be done, but we'll need another bid for that street.

Motion by Schmidt, seconded by Trevino, to adjourn.  Meeting adjourned, 10:02 p.m.

                                                                        _____________________________

                                                                        Thomas M. Tjelmeland, Mayor

ATTEST:

__________________________________________

Roberta A. Hamdorf, City Clerk


ELY CITY COUNCIL

REGULAR MEETING

NOVEMBER 8, 1999

Meeting called to order at 7:30 p.m. by Mayor Thomas Tjelmeland.  Present:  Trevino, Joens, A. Tjelmeland, Schmidt, Sturgeon.  Guests:  Audrey & Vern Yarbrough, Ed Brinton, Keith Schulte, Gary Whittom, Tom Vavra, Tom Hartley, Gary Hoppes, Tom & Kristine Duffy, Terry Orris, Kristy Kindle.

Motion by Sturgeon, seconded by A. Tjelmeland, to approve agenda.  Motion carried.

Motion by Trevino, seconded by Joens, to approve minutes of October 4, 1999 and October 21, 1999, as corrected.  Motion carried.

Motion by A. Tjelmeland, seconded by Trevino, to approve payment of submitted bills.  Motion carried.

Motion by Schmidt, seconded by Joens, to place September, 1999 Treasurer's report on file.  Motion carried.

FUNDREVENUESEXPENDITURESGENERAL FUND1,479.0510,001.84ROAD USE5,598.1119,856.91DEBT SERVICE774.46TIF FUND2,268.53SANITARY UTILITY3,539.0043.14WATER UTILITY36,699.026,880.68SEWER UTILITY6,520.203,227.45

Liquor and Cigarette Permit approval for Odie's

Kristine and Tom Duffy, Terry Orris and Kristy Kindle introduced themselves and informed Council they have purchased the building occupied by Hitch'in Rail and will be opening on November 19, 1999 as "Odie's".  They have submitted required paper work for the Liquor Permit and Cigarette permit.

Motion by Schmidt, seconded by A. Tjelmeland, to approve liquor permit for Odie's.  Motion carried.

Motion by A. Tjelmeland, seconded by Sturgeon, to issue a Cigarette Permit to Odie's.  Motion carried.

Wastewater Treatment Progress Report

Representatives of the American Legion addressed the City Council about the need to educate the next generation about proper support of the American Flag.  The Legion is available for any ceremonies where posting the flag is desired.  They also would like to see a policy established within the next 6 months on displaying of the Flag.  Mayor said he would like the Legion to appoint someone to work with City to put a plan together.  A. Tjelmeland will act as a liaison for this project.

Ed Brinton gave update on Lagoon project.  The building is up and Gary Whittom is moving supplies and materials in.  E & J Electrical have submitted a proposal for electrical work.  Sludge removal cannot be done by Iowa Grow without removing the baffle.  Ed recommended that Council change the Contract to Nutri Ject in the amount of $63,500 which is about $4000 higher.  Frank Joens asked if it might be in the City's best interest to spend the extra $7500 for a new baffle curtain at this time.  Ed Brinton explained that would be a possibility, but the present curtain still has a number of years of wear left and he has been trying to obtain the needed contractors and doing so at the lowest possible cost.  There are a great many things that need to be done and they are all costly.

Ely City Council                                                -2-                                November 8, 1999

Juan Trevino asked about the contaminant concerns of sludge on land that would be used by humans.  Ed Brinton explained that DNR approves the placement.  City of Ely's sludge does not contain heavy metals and we do not do the placement on an annual basis.  Heavy metals and annual placement might create some concerns, but without those two factors, there is little reason for concern.  The City of Ely will work with owner of land to determine where to place this to further decrease any cause for concern.  The City will also check into posting warning signs.

Motion by A. Tjelmeland, seconded by Schmidt, to approve signing of contract with Nutri-Ject for sludge removal.  Motion carried.

ABS vs. concrete pipe for storm sewer.

Discussion held on ABS vs. concrete storm sewer pipe in the Southbrook Addition.  Mayor explained that the City has used ABS pipe for City Projects and knows of no problems that use of this pipe has created.  In fact, there are instances where it is actually better than concrete.  Keith Schulte presented Council with some informational brochures about ABS pipe.  He also explained that correct installation is highly important as reliability of ABS is based on proper installation.  Concrete joints can be jeopardized by the suction of water.  Keith said they would like to put concrete pipe under the streets and the flexibility to use either ABS or concrete in rest of development.

Motion by A. Tjelmeland, seconded by Joens, to allow ABS storm sewer pipe for developments within the City of Ely.  Motion carried.

RESOLUTION NO. 99-1108-61:  Resolved by Joens, seconded by A. Tjelmeland, to work with Keith Schulte on putting Storm Sewer along Banner Valley Road.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Sanitation Collection Proposals

Motion by Schmidt, seconded by Joens to direct Clerk to mail Sanitation Proposals, as amended, to interested haulers.  Motion carried.

Tax Increment Financing Certification

RESOLUTION NO. 99-1108-60:  Resolved by A. Tjelmeland, seconded by Joens, to request 75% of available taxes in the Ely Urban Renewal area be allocated to the City for FY2001.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Appointments

Motion by Schmidt, seconded by Joens, to approve Mayor's appointments of Kathleen Banowetz  to Historical Preservation Commission and Aaron Cooper to Park and Recreation Committee.  Motion carried.

Council discussed being available on January 1, 2000, and are aware of the potential problems.

Gary Whittom discussed need to budget for a skid loader, a one ton truck and a new mower.  Gary and Al will be pricing this type of equipment.

It was announced that there is a burn ban in effect as of November 5, 1999.

Ely City Council                                                -3-                                November 8, 1999

Mayor Tjelmeland explained that he is working with Cedar Valley Asphalt in regard to  the needed work on Dows Street.  Poplar Street will also be done, but we'll need another bid for that street.

Motion by Schmidt, seconded by Trevino, to adjourn.  Meeting adjourned, 10:02 p.m.

                                                                        _____________________________

                                                                        Thomas M. Tjelmeland, Mayor

ATTEST:

__________________________________________

Roberta A. Hamdorf, City Clerk


ELY CITY COUNCIL

SPECIAL MEETING

OCTOBER 25, 1999

Meeting called to order at 5:30 p.m. by Mayor Thomas M. Tjelmeland.  Present:  Don Sturgeon, Al Tjelmeland, Karl Schmidt, Juan Trevino.  Absent:  Frank Joens.

Motion by A. Tjelmeland, seconded by Schmidt, to approve agenda.  Motion carried.

RESOLUTION NO. 99-1021-58:  Resolved by Schmidt, seconded by Sturgeon, to accept dedication of streets and easements as shown on Final Plat of Lint First Addition.

AYE:  A. Tjelmeland, Sturgeon, Schmidt, Trevino

NAY:  none

Resolution adopted.

RESOLUTION NO. 99-1021-59:  Resolved by Sturgeon, seconded by A. Tjelmeland, to authorize Mayor and City Clerk to execute Subordination Agreement for the Lint First Addition subject to Lint’s signing easement agreement for Poplar Street cul-de-sac improvements.

AYE:  Sturgeon, Schmidt, Trevino, A. Tjelmeland

NAY:  none

Resolution adopted.

Discussion held on Poplar and Dows Street Project.  Mayor suggested that work be separated so City can proceed with the most urgent improvements.  The storm sewer will be done at City expense and then the curb and gutter portion, which is to be assessed back to property owners.

Al Tjelmeland explained that Jim Miller and Mickey Machacek have agreed to accept sludge if city replaces fence and repairs creek crossing.  This will cost about $2500.  Gary Whittom is working out the details of this.

Short discussion held on issuing sewer revenue bonds.  We need to get information and proceed.

Motion by Trevino, seconded by Schmidt, to adjourn.  Motion carried.  Meeting adjourned, 6:20 p.m.

                                                                        _______________________________

                                                                        Thomas M. Tjelmeland, Mayor

ATTEST:

_____________________________

Roberta A. Hamdorf, City Clerk


ELY CITY COUNCIL

REGULAR MEETING

October 4, 1999

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland.  Present:  J. Trevino, F. Joens, A. Tjelmeland, K. Schmidt, D. Sturgeon.  Guests:  Lyle Rusk, Keith Schulte, Ed Brinton, Gary Whittom.

Motion by Sturgeon, seconded by Trevino, to approve agenda as submitted..  Motion carried.

Motion by Trevino, seconded by Sturgeon, to approve minutes as presented of meetings of September 7 and September 20, 1999.  Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to approve payment of bills as allowed by the City's budget.  Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to place August Treasurer's report on file.  Motion carried.

Sheriff's report was reviewed and radar surveys were placed on file.  Deputy Sheriff Rusk was available to discuss the report and surveys.

Mayor Tjelmeland noted that he would look favorably on establishing P.U.D. categories within the zoning Ordinance.  This item will be forwarded to the Plan and Zoning Commission for their review.

Dows and Poplar Street and Sidewalk Improvement Project, 1999

Mayor Tjelmeland recommended that council reject all bids for the Dows & Poplar Street Project.  He noted that costs for mobilization, earthwork, traffic control and erosion control make it obvious that the bidding was done for construction work beyond what Council had understood would be done.  Mayor will contact engineer to see what changes can be made so potential bidders will have a fuller knowledge of the scope of work desired.

RESOLUTION NO. 99-1004-55:  Resolved by A. Tjelmeland, seconded by Joens, to reject all bids for the Dows & Poplar Street and Sidewalk Improvement Project, 1999 and change scope of work for Council review prior to submittal for bidding process.

AYE:  A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens.

NAY:  none

Resolution adopted.

Wastewater Treatment Progress Report and Plans

Ed Brinton gave report on Lagoon projects.  Sludge removal may not be as critical as originally thought.  More testing will be done soon to further clarify the situation.  The Baffle curtain also may be more adequate than originally thought.

Council reviewed aerator bids as received from Aeration Industries and Tri-States/Aeromix(Aeromix).  Mr. Brinton explained that it is up to the Council to decide the merits of the two proposals.  Council noted that Aeromix used standard replacement parts and Aeration Industries replacement parts were more specialized.  They also liked the idea that Aeromix would install the aerators.

RESOLUTION NO. 99-1004-56:  Resolved by A. Tjelmeland, seconded by Schmidt, to approve purchase of aerators from TriStates/Aeromix at a cost to not exceed $12,009. 

AYE:  Schmidt, Sturgeon, Trevino, Joens, A. Tjelmeland

NAY:  none

Resolution adopted.

Ely City Council                                                -2-                                October 4, 1999

Construction of Lagoon Building

Motion by Schmidt, seconded by Trevino, to authorize contract be executed with Tjelmeland Construction to build a building at lagoon at a cost of $6,906.60.  A. Tjelmeland abstained as he is owner of Tjelmeland Construction.  Motion carried.

Urban Renewal Area expansion.

Motion by A. Tjelmeland, seconded by Schmidt, to proceed with Urban Renewal expansion by including recently annexed areas.  Motion carried.

Appointments

Mayor recommended Dan Shaffer be reappointed to five year term on Plan and Zoning and recommended Jack Hooten be appointed to serve a five year term.  Mayor recommended Clary Illian, Dorathy Harger, Dean Rathje and Sharon Furler be appointed to the newly formed Historical Preservation Commission.

Motion by Schmidt, seconded by Joens, to approve Mayor's appointments to Plan and Zoning Commission.  Motion carried.

Motion by Schmidt, seconded by Sturgeon, to approve Mayor's appointments to Historical Preservation Commission.  Motion carried.

Motion by Sturgeon, seconded by Trevino, to appoint Lisa Hinton to Library Board to fill unexpired term of Paula Bradway, as recommended by Library Board.  Motion carried.

Council requested that letter be sent to Paul Bradway thanking her for her many years of services to Library.  Clerk was requested to draft letter that can be signed my Mayor and all Council members.

Mayor appointed A. Tjelmeland as Ely's delegate to Emergency Management and Juan Trevino to serve as alternate.  He also appointed Juan Trevino as Ely's delegate for E911 Board and A. Tjelmeland to serve as alternate.

Motion by Schmidt, seconded by Sturgeon, to approve Mayor's appointments to Emergency Management and E911.  Motion carried.

Linn County 28E Agreement for Snow Removal

RESOLUTION NO. 99-1004-57:  Resolved by Joens, seconded by A. Tjelmeland, to approve 28E Agreement with Linn County for 1999-2000 snow removal.

AYE:  Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY:  none

Resolution adopted.

Marty Fritz, from Schultz Waste Systems, asked Council to entertain the suggestion that the bidding process be opened for Solid Waste Collection Services for the City.  Mayor and Council concurred that a request for proposals should be drafted and presented for review at the November meeting.

Keith Schulte asked Council for direction on the Plan of Improvements for the next phase of Southbrook Addition.  He would like to be allowed to use ABS storm sewer pipe.  This item will be on the Nov 8th agenda.

Schulte Development will be submitting a Plan of Improvements at that meeting and would like the specs to show ABS pipe.  They will be starting work on water, sanitary and street improvements using previously accepted design standards.

Ely City Council                                    -3-                                            October 4, 1999

Council discussed the City's Y2K readiness.  The Clerk has received written documentation from Water/Wastewater Operator stating that those systems are not reliant on computer systems.  The office procedures have been reviewed and all are ready except for the utility billings which should be compliant by end of October.  All other City systems are dependent on private operations and the City has received notification of their compliance. 

Motion by Joens, seconded by Schmidt, to adjourn.  Motion carried.  Meeting adjourned, 9:28 p.m.

                                                            ______________________________

                                                            Thomas M. Tjelmeland, Mayor

ATTEST:

________________________________________

Roberta A. Hamdorf, City Clerk


 

ELY CITY COUNCIL

SPECIAL MEETING

SEPTEMBER 20, 1999

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland.  Present:  Don Sturgeon, Frank Joens, Al Tjelmeland, Karl Schmidt, Juan Trevino.  Present:  Keith Schulte, Edward Brinton.

Motion by Schmidt, seconded by Joens, to approve agenda as submitted.  Motion carried.

No correspondence

No Citizens requests

Motion by J. Trevino, seconded by K. Schmidt for A. Tjelmeland to get prices on leveling parking lot (gravel) and 6’ sidewalk for Schulte park.  Motion carried.  (see attached informal notes on 7:00 PM Schulte Park meeting).

Wastewater Treatment and Wastewater Plans  Ed Brinton submitted final proposals for sludge removal and stated all bidders have similar equipment.  Clark Farms has some negative references.   The City of Ely needs to get their land use issue resolved before any work can begin.  Hauling would increase costs significantly if going more than ½ mile from lagoon site.  Ed’s recommendation is to use Iowa Grow, Inc.

RESOLUTION 99-0920-48:  Resolved by Schmidt, seconded by A. Tjelmeland, to accept Ed Brinton’s recommendation and award contract to Iowa Grow, Inc. for Sludge Removal with the intent of having the land issue resolved by October.

AYE:    Joens, Sturgeon, Trevino, A. Tjelmeland, Schmidt

NAY:    None

Resolution adopted

F. Joens indicated Galen has another idea on the mechanics of the lagoon.  Ed explained the idea of submerged effussors does work and is less expensive.  It is a weighted float which helps with oxygen flow and doesn’t have the problem of freezing up in cold temperatures.  Ed doesn’t feel this is feasible for Ely.  Ely’s problem lies with capacity, and the motion of the water.  Bottom line, Ely needs capacity and a mixing capability.

Contract for Services with Galen Mehmen.  Ed Brinton stated Contract is OK with him and recommended the City approve.  A. Tjelmeland questioned the overtime issue.  Some regular-time duties were performed in the past and billed at overtime rates.  Mayor stated contract wording helps eliminate this problem by defining scope of work more clearly.  Procedures and contact people are more defined. D. Sturgeon stated overtime work should be pre-approved as well as emergency work.  Mayor suggested revision of language in paragraph 5.3 of Contractor’s Compensation agreement for contractor to seek pre-approval for “overtime” as well as emergency work when possible.  K. Schmidt questioned order of notification in the event there is a mechanical problem.  Ed has been working with Gary/Tom to clarify order of notification and who is responsible for mechanical failures and problems with equipment on a day-to-day basis.

RESOLUTION 99-0920-49: Resolved by D. Sturgeon, seconded by F. Joens to accept contract for services with Galen Mehmen as amended in paragraph 5.3 to add pre-approval for overtime work with appropriate City officials when possible.

AYE:    Joens, Sturgeon, Schmidt, A. Tjelmeland, J. Trevino

NAY:    None

Resolution adopted

ELY CITY COUNCIL                                      -2-                                            September 20, 1999

Ed Brinton indicated City of Ely now needs a construction permit to raise the water level by 2 feet in lagoon.  There is a possibility the permit could get denied, or take a long time to be issued.  If water level can’t be raised, there is no need for baffle.  This would effect a cost savings and other work would not be effected.

RESOLUTION 99-0920-50:  Resolved by A. Tjelmeland, seconded by K. Schmidt to authorize Ed Brinton to submit application for construction permit to raise water level of lagoon by 2 feet to IDNR.

AYE:    Joens, Sturgeon, Schmidt, A. Tjelmeland, Trevino

NAY:    None

Resolution adopted.

Public Hearing – Dows and Poplar Street and Sidewalk Improvement Project, 1999

Public hearing opened at 8:15 PM on Dows & Poplar Street and Sidewalk Improvement Project.  No oral or written objections received.  Motion by A. Tjelmeland, second by J. Trevino to close hearing.  Hearing closed 8:20 PM

RESOLUTION 99-0920-51:  Resolved by K. Schmidt, seconded by D. Sturgeon, adopting plans, specifications, form of contract and estimated cost for Dows and Poplar Streets Improvement, 1999.

AYE:      Joens, Sturgeon, Schmidt, A. Tjelmeland, Trevino

NAY:     None

Resolution adopted.

Two bids were submitted by 4:30 PM., and opened at 4:40 PM by Mayor T. Tjelmeland and Engineer Steve Noack. A representative of Cedar Valley Asphalt was present when bids were opened.  Mayor noted L. L. Pelling’s bid was not in duplicate form as requested.

Mayor stated the bids were extremely over budget but there were a lot of open ended items.  Ie, traffic control, earth work.  Mayor suggested Council work with low bidder and Engineer to cut unwanted items or reject all bids and start over.  Because of assessments, city needs to work with Engineer.

RESOLUTION 99-0920-52: Resolved by A. Tjelmeland, seconded by D. Sturgeon to acknowledge receipt of bids and recommend Mayor meet with lowest bidder and engineer to see about cutting unwanted items.  Also defer action until next scheduled council meeting on October 4, 1999.

AYE:      Joens, Sturgeon, Schmidt, A. Tjelmeland, Trevino

NAY:     None

Resolution adopted.

Bids were as follows          Cedar Valley Asphalt         $236,780.50        (low bidder)

                                             L. L. Pelling                        $244,141.25

RESOLUTION 99-0920-53:  Resolved by F. Joens, seconded by A. Tjelmeland to approve Preliminary Plat for Southbrook Sixth Addition and authorize developer to proceed with improvements as delineated on said plat.

AYE:      Joens, Sturgeon, Schmidt, A. Tjelmeland, Trevino

NAY:     None

Resolution adopted.

Keith Schulte asked the Council how much participation they would like to take on regarding East Banner Valley Road to Glendale Lane and East Southbrook Drive to South Property Line.  The Water Main would cost approximately $10,000 and the Improvements to Banner Valley Road – 36” storm sewer on south side – would

ELY CITY COUNCIL                                                     -3-                                                                      September 20, 1999

cost approximately $36,000.  A. Tjelmeland stated the developer or owner has been responsible for curb and gutter in the past.  Mayor stated TIF funds are available for arterial roads such as Banner Valley Road.  Banner

Valley Road is ½ city and ½ county.  TIF funds could be used for storm sewer; curb and gutter could go into escrow and the sidewalk issue should probably be tabled.

Keith noted county put in drainage tubes north of Banner Valley Road and took a bridge out.  Now, water washes over road and needs to be taken care of.

RESOLUTION 99-0920-54:  Resolved by A. Tjelmeland, seconded by F. Joens, to have Keith Schulte work with Engineer to come up with improvement plan for Banner Valley Road.

AYE:      Joens, Sturgeon, Schmidt, A.Tjelmeland, Trevino

NAY:     None

Resolution adopted.

Motion by K. Schmidt, Seconded by Juan Trevino, to table Lagoon Building construction until next council Meeting on October 4 when bid from Tjelmeland Construction can be reviewed.  Motion carried.

Motion by K. Schmidt, seconded by A. Tjelmeland, to adjourn.  Meeting adjourned, 9:35 PM.

                                                                                                                                                                                                  

                                                                                                            Thomas M. Tjelmeland, Mayor

ATTEST

                                                                          

Angie Tjelmeland, Deputy City Clerk

INFORMAL NOTES – ELY CITY COUNCIL MEETING 7:00 PM SCHULTE PARK, Monday, September 20, 1999.

Present:  Mayor T. Tjelmeland, J. Trevino, K. Schmidt, A. Tjelmeland, Don Sturgeon, Keith Schulte

Need lock for breaker box inside pavilion

Possibilities for parking along Banner Valley Road:

               Angle parking with 6’ sidewalk

               Drive in, Drive out parking

Need 20-24’ parking space area could be gravel or chip and seal

Need 6’ sidewalk with curb stop to come in on property side

Additional dirt to be hauled out could go to Dows/Poplar Street Improvement Project or K. Schulte could also use some.

There is a fiber optic line right in line with the sidewalk and it would need to be taken into consideration

Leave grassy area between parking and pavilion and add trees for aesthetic look


ELY CITY COUNCIL

REGULAR MEETING

September 7, 1999

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland.  Present:  F. Joens, A. Tjelmeland, K. Schmidt, D. Sturgeon.  Guests:  Keith Schulte, Ed Brinton, Galen Mehmen, Jim Miller, Gary Whittom, Clary Illian, Juan Trevino, Jr.

Motion by Schmidt, seconded by Joens, to approve agenda as submitted.  Motion carried.

Motion by Schmidt, seconded by Joens, to approve minutes of meeting of August 16, 1999.  Motion carried.

Motion by Joens, seconded by Sturgeon to pay bills as submitted.  Motion carried.

Public hearing opened at 7:36 p.m. on vacating alley adjacent to lots 18-21 of A.P.#101.  No written or oral objections received.  Discussion held on access to Krob's Quonset hut.  Since there has been no survey done, Jim Miller asked to have this item tabled. 

Motion by A. Tjelmeland, seconded by Sturgeon, to close public hearing.  Hearing closed 7:40 p.m.

Motion by A. Tjelmeland, seconded by Schmidt, to table items relating to vacating alley adjacent to lots 18-21 of A. P. #101.  Motion carried.

City has received two proposals for water and sewer improvement to Banner Valley Road.  These estimates are based on design work done by Hall & Hall Engineers for extension of water and sewer line in Southbrook 6th Addition.  City will pay the difference between the cost of 6 inch and 12 inch water pipe.  Both estimates exceed the $25,000 requirement for bid letting.  Developer agreed to pay an additional $3500 to help speed the process of getting the improvements completed. 

RESOLUTION 99-0907-42:  Resolved by Schmidt, seconded by Sturgeon, to accept proposal from Bowker Mechanical of Cedar Rapids, IA and proceed with Banner Valley Road Water & Sewer Improvements, approve plans as submitted and enter into cooperative effort with Schulte Development, with cost to City to not exceed $24,999. 

AYE:  Joens, Sturgeon, Schmidt, A. Tjelmeland

NAY:  none                   one vacancy

Resolution adopted.

Mayor explained that there are still problems with manhole covers in Hillside 6th Addition.

Motion by A. Tjelmeland, seconded by Sturgeon, to not release maintenance bond for Hillside 6th Addition.  Motion carried.

Easements will be needed for the Dows & Poplar Street Improvement Project.  Mayor is contacting Estes and the Lints have agreed to sign once the survey work is done.

RESOLUTION NO. 99-0907-43: Resolved by A. Tjelmeland, seconded by Schmidt, to order bids, approve plans, specifications and form of contract and notice to bidders, fix amount of bid security and order clerk to publish notice fixing date for receiving bids, conducting public hearing on plans, specifications, form of contract and estimate of costs for Dows and Poplar Street and Sidewalk Improvement Project, 1999.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Joens.

NAY: none                    one vacancy

Resolution adopted

ELY CITY COUNCIL                                      -2-                                September 7, 1999

RESOLUTION NO. 99-0907-44:  Resolved by Schmidt, seconded by Sturgeon, to enter into an escrow agreement with Everett Lint for property within Lint First Addition

AYE:  Sturgeon, Joens, A. Tjelmeland, Schmidt

NAY: none                                one vacancy

Resolution adopted.

Ed Brinton distributed an updated Progress Report for Sanitary Sewer Improvements.  Doug Hawker has verbally okayed the proposed plans and Ed asked permission to submit the formal document to DNR.

Motion by Schmidt, seconded by A. Tjelmeland, to approve Sanitary Sewer Schedule and Plans and send them to appropriate authorities.  Motion carried.

Bid requests were sent to four vendors for sludge removal.  Two of them are close enough in price to warrant closer review.  The low bid does not include sampling, testing and reporting, so could actually have a higher final costs. Location of application site is important and should be finalized in the next 30 days.  Galen Mehmen said that there is another company that has there own land banks and they may be available for this project.  Ed explained we have time to check this out, but it is our number one priority. There is some local land that may be available if owner is informed of the safety of spreading the sludge.  Gary will contact these people and Galen will contact the other company.  This information will be available at the September 20th meeting.

Ed explained the progress report contains bids received for aerator and baffles, but dredging will be done before these are installed.  Ed explained the bids and advantages and disadvantages of the vendors.  It is necessary to protect Hoosier Creek and that requires a sophisticated treatment plan.

Discussion held on building at lagoon site.  The proposal for this will also be available at the meeting on the 20th.

Motion by A. Tjelmeland, seconded by Joens, to table both items in regard to Louis Field Third Addition.  Motion carried.

RESOLUTION:  Resolved by A. Tjelmeland, seconded by Schmidt, to place Ordinance 161 on second reading by title only, waive third reading and adopt Ordinance No. 161, relating to establishing an Historic Preservation Policy and Commission.

AYE:  Schmidt, Sturgeon, A. Tjelmeland, Joens

NAY: none                                one vacancy

Ordinance No. 161 adopted.

Urban Renewal area can be expanded.  Council agreed that maps of expansion area should be available for October 4th meeting.

Mayor recommended City proceed with purchase of land for fire station at cost of $40,000.  This has been reviewed by Don Sturgeon, who is in real estate, and determined to be a fair price for prime commercial property.

RESOLUTION NO. 99-0907-45:  Resolved by Schmidt, seconded by Joens, to authorize Mayor and City Clerk to work with Attorney to close the purchase of Yarborough property.

AYE: Sturgeon, Joens, Schmidt, A. Tjelmeland

NAY: none                                one vacancy

Resolution adopted.

ELY CITY COUNCIL                                      -3-                                September 7, 1999

RESOLUTION NO. 99-0907-46:  Resolved by Sturgeon, seconded by Joens, to approve proposed rental agreement for Schulte Park.

AYE:  A. Tjelmeland, Schmidt, Sturgeon, Joens

NAY: none                                one vacancy

Resolution adopted.

The parking needed for the pavilion site was discussed.  Council agreed to meet at the site on September 20 at 7 p.m. to get a better feel for what area could be used for parking.

Mayor recommended that Juan Trevino, Jr. be appointed to fill the vacancy created by the resignation of Jerry Kuntz.

Motion by Joens, seconded by Schmidt, to appoint Juan Trevino, Jr. to fill the vacancy on City Council.  Motion carried.

RESOLUTION NO. 99-0907-47:  Resolved by Schmidt, seconded by Sturgeon, to approve 98-99 Road Use Report as completed.  Motion carried.

AYE:  Sturgeon, Joens, Schmidt, A. Tjelmeland

NAY: none                                one vacancy

Resolution adopted.

Motion by A. Tjelmeland, seconded by Schmidt, to adjourn.  Meeting adjourned, 9:12 p.m.