ELY CITY COUNCIL
SPECIAL MEETING
DECEMBER 29, 1999
Meeting
called to order at 7:00 p.m. by Mayor Thomas M. Tjelmeland. Present.
Don Sturgeon, Karl Schmidt, Al Tjelmeland, Frank Joens (arrived 8:43
p.m.) Excused: Juan Trevino. Guests: Jerry & Dave Koss,
Keith Schulte.
Motion
by Schmidt, seconded by Sturgeon, to approve agenda as posted. Motion carried
Swearing In Ceremony
City
Clerk swore in Mayor Tjelmeland to four year term as Mayor, Al Tjelmeland and
Karl Schmidt for four year term as Council Members and Don Sturgeon for two
year term as Council Member.
Motion
by A. Tjelmeland, seconded by Schmidt to appoint Roberta A. Hamdorf for two
year term as City Clerk. Motion
carried.
Mayor
Tjelmeland swore Roberta Hamdorf in as City Clerk.
Resolution considering Final Plat Northgate Third Addition
RESOLUTION
NO. 99-1229-67: Resolved by Schmidt,
seconded by A. Tjelmeland, to approve Final Plat of Northgate Third Addition
containing one lot.
AYE: Sturgeon, Schmidt, A. Tjelmalend
NAY: none
Resolution
adopted.
Resolution considering
Revised Final Plat – Louis Field Third Addition
Discussion held on Revised Final Plat of Louis Field Third Addition. Preliminary Plat of the Fourth Addition was reviewed as there was some concern that there could be some conflicts. Council determined that if any changes were needed they could be made when addressing the Final Plat for the Fourth Addition.
RESOLUTION
NO. 99-1229-68: Resolved by Sturgeon,
seconded by Schmidt, to approve Revised Final Plat for Louis Field Third
Addition containing twenty four lots.
AYE: Schmidt, A. Tjelmeland, Sturgeon
NAY: none
Resolution
adopted.
Resolution accepting
easement – Estes for Poplar Street Improvements
Discussion
held on waiving Poplar Street assessments for two lots owned by Estes in
exchange for them granting easement to complete the project. Council determined that this was in the best
interest of the City.
RESOLUTION
NO. 99-1229-69: Resolved by Schmidt,
seconded by A. Tjelmeland, to approve easement agreement with James and Ruth
Estes for Poplar Street Improvement in exchange for waiving of assessments on
two lots owned by Estes.
AYE: Sturgeon, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Ely
City Council -2- December
29, 1999
Budget 2001 - Worksession
Work
Session was held on FY2001 budget.
Motion
by Schmidt, seconded by Joens, to adjourn.
Motion carried. Meeting
adjourned, 9:28 p.m.
_____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
________________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 1999
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Joens, A. Tjelmeland, Schmidt, Sturgeon, Trevino. Guests:
Don Zeller, Carl Kohls, Rik Haendler, Mark Logan, Ed Brinton, Jim Lynch,
J. Marty Fritz, Gail McRoberts, David & Gerald Koss, Charlie Pribble.
Agenda
was revised to remove duplicate agenda item and to review a letter from Keith
Schulte and Gov. Vilsack. Motion by
Schmidt, seconded by Joens, to approve agenda as revised. Motion carried.
Motion
by Trevino, seconded by Joens, to approve minutes of November 8, 1999, as
amended. Motion carried.
Motion
by Schmidt, seconded by A. Tjelmeland, to approve payment of submitted
bills. Motion carried.
Motion
by Sturgeon, seconded by Joens, to place October, 1999 Treasurer's report on
file. Motion carried.
FUNDREVENUESEXPENDITURESGENERAL FUND28,242.7547,671.02ROAD USE31,590.2324,836.50DEBT SERVICE18,727.97TIF FUND25,231.69SANITARY UTILITY3,539.0043.14STREET PROJECT26,354.00FIRESTATION PROJ135.00WATER UTILITY41,548.582,819.46SEWER UTILITY5,691.455,317.58Sanitation Proposals
Two
bids received for sanitation services and they are identical. Discussion held on how to handle the
contract under these circumstances.
Waste Management of Iowa has recently purchased Freiburger and since the
City of Ely has received excellent service from Freiburger and the cost is
remaining the same, the Council was not anxious to change to another
service.
Motion
by A. Tjelmeland, seconded by Schmidt, for City of Ely to stay with Waste
Management of Iowa for Sanitation Services and authorize Mayor and City Clerk
to enter into agreement on behalf of the City for services through December 31,
2001. Motion carried.
Proposal for Sheriff services
Mayor
and Sheriff Zeller have been discussing expanding Sheriff protection in
Ely. Sheriff’s Dept is interested in
establishing a substation in Ely and the City would like to expand current
contract. Twenty-one hours a week has
been suggested. It may not be an ideal
number, but it is the number of hours that Sheriff’s Department can support
without adding staff. Karl Schmidt
agreed that he would like the City to steer away from establishing our own
police staff and pursue this extend Sheriff Dept. contact. Major Kohl’s and Sheriff Zeller discussed
interest in having Community-based Police services. Mayor Tjelmeland explained budget constraints. Juan Trevino and Lt. Haendler of the
Sheriff’s Dept. work to explore options and report back to Council with
recommendations
Proposal for Snow Removal
services None received.
Ely
City Council -2- December
13, 1999
Resolution accepting improvements - Louis Field 3rd Addition
Mayor gave update on status of sewer lines in Louis Field Addition. Because of the problems that are not yet resolved, Ed Brinton is hesitant to advise City to accept improvements. The letter of credit can be released without accepting improvements.
RESOLUTION NO. 99-1213-62: Resolved by A. Tjelmeland, seconded by Schmidt, to release letter of credit for Louis Field Third Addition.
AYE:
Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted
Pressure
testing of sewer lines in the Third Addition is not completed. The City will
cooperate with contractors to get this testing completed.
Resolution accepting
improvements – Hillside 6th Addition
RESOLUTION
NO. 99-1213-63: Resolved by Sturgeon,
seconded by Joens, to accept improvements in Hillside 6th Addition
subject to establishing an escrow account in the amount of $1,950 which will be
closed upon completion of repairs as stated in proposal submitted by Cedar
Valley Asphalt and dated 12/6/99 which is signed by George R. and Marcelle L.
Smith.
AYE: Sturgeon, Schmidt, A. Tjelmeland,
Trevino, Joens.
NAY: none
Resolution
adopted.
Resolution accepting the 1998 Water main Extensions, together with related work
RESOLUTION
NO. 99-1213-64: Resolved by A. Tjelmeland,
seconded by Schmidt, to accept and approve public improvements generally
described as the 1998 Water Main Extensions at a total construction cost of
$95,848.22.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens.
NAY:
none
Resolution
adopted.
Dows/Poplar Street Project
Easements
from Lint’s for Poplar Street improvements are ready for acceptance. Mayor has discussed easements with Estes and
they have requested to have their assessments waived in exchange for the
easements.
Motion
by Joens, seconded by A. Tjelmeland, to offer Estes to remove assessments on
Lot 12 in exchange for easement. Motion
carried.
RESOLUTION
NO. 99-1213-65: Resolved by Schmidt,
seconded by Joens, to accept easements from Lint’s for Poplar Street
Improvements.
AYE:
Schmidt, A. Tjelmeland, Sturgeon, Joens, Trevino
NAY:
none
Resolution
adopted
Ely
City Council -3- December 13,
1999
RESOLUTION
NO. 99-1213-66: Resolved by Schmidt,
seconded by Sturgeon, to award contract for Dows and Poplar Street Project to
Cedar Valley Asphalt at an approved estimated contract cost of $135,571.57.
AYE:
Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Frank
Joens was excused from meeting at 9:50 p.m.
Wastewater Treatment Progress Report
Ed
Brinton introduced Mark Logan as a member of MMS and briefly reviewed the
Progress Report Council received with their agenda. Sludge removal from lagoon is not going to happen this fall. Cost will not go up and if done in spring,
may even be less.
Consideration of City Truck and Loader
and Community Center Sign and related electrical
wiring
Clerk
gave brief update on proposal for new sign at Community Center.
Motion
by Schmidt, seconded by Trevino, to table further action on the City truck and
Community Center sign until next meeting.
Motion carried.
Set date for Budget Workshop
Mayor
set December 29, 1999 at 7:00 p.m. as date for special meeting to work on
budget.
City Survey
City
Survey was discussed. Mayor has
tabulated all returned surveys and a summary will be available in the library.
Letters
from Schulte Development and Gov. Vilsack reviewed. Al Tjelmeland will try to attend meeting in Des Moines as
requested by Gov. Vilsack.
Motion
by Schmidt, seconded by Trevino, to adjourn.
Meeting adjourned, 10:44 p.m.
___________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_________________________________
Roberta
A. Hamdorf, City Clerk
Liquor and Cigarette Permit
approval for Odie's
Kristine
and Tom Duffy, Terry Orris and Kristy Kindle introduced themselves and informed
Council they have purchased the building occupied by Hitch'in Rail and will be
opening on November 19, 1999 as "Odie's". They have submitted required paper work for the Liquor Permit and
Cigarette permit.
Motion
by Schmidt, seconded by A. Tjelmeland, to approve liquor permit for
Odie's. Motion carried.
Motion
by A. Tjelmeland, seconded by Sturgeon, to issue a Cigarette Permit to
Odie's. Motion carried.
Wastewater Treatment
Progress Report
Representatives
of the American Legion addressed the City Council about the need to educate the
next generation about proper support of the American Flag. The Legion is available for any ceremonies
where posting the flag is desired. They
also would like to see a policy established within the next 6 months on
displaying of the Flag. Mayor said he
would like the Legion to appoint someone to work with City to put a plan
together. A. Tjelmeland will act as a
liaison for this project.
Ed
Brinton gave update on Lagoon project.
The building is up and Gary Whittom is moving supplies and materials
in. E & J Electrical have submitted
a proposal for electrical work. Sludge
removal cannot be done by Iowa Grow without removing the baffle. Ed recommended that Council change the
Contract to Nutri Ject in the amount of $63,500 which is about $4000
higher. Frank Joens asked if it might
be in the City's best interest to spend the extra $7500 for a new baffle
curtain at this time. Ed Brinton
explained that would be a possibility, but the present curtain still has a
number of years of wear left and he has been trying to obtain the needed
contractors and doing so at the lowest possible cost. There are a great many things that need to be done and they are
all costly.
Ely
City Council -2- November 8, 1999
Juan
Trevino asked about the contaminant concerns of sludge on land that would be
used by humans. Ed Brinton explained
that DNR approves the placement. City
of Ely's sludge does not contain heavy metals and we do not do the placement on
an annual basis. Heavy metals and
annual placement might create some concerns, but without those two factors,
there is little reason for concern. The
City of Ely will work with owner of land to determine where to place this to
further decrease any cause for concern.
The City will also check into posting warning signs.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve signing of contract with
Nutri-Ject for sludge removal. Motion
carried.
ABS vs. concrete pipe for
storm sewer.
Discussion
held on ABS vs. concrete storm sewer pipe in the Southbrook Addition. Mayor explained that the City has used ABS
pipe for City Projects and knows of no problems that use of this pipe has
created. In fact, there are instances
where it is actually better than concrete.
Keith Schulte presented Council with some informational brochures about
ABS pipe. He also explained that correct
installation is highly important as reliability of ABS is based on proper
installation. Concrete joints can be
jeopardized by the suction of water.
Keith said they would like to put concrete pipe under the streets and
the flexibility to use either ABS or concrete in rest of development.
Motion
by A. Tjelmeland, seconded by Joens, to allow ABS storm sewer pipe for
developments within the City of Ely.
Motion carried.
RESOLUTION
NO. 99-1108-61: Resolved by Joens,
seconded by A. Tjelmeland, to work with Keith Schulte on putting Storm Sewer
along Banner Valley Road.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens
NAY:
none
Resolution
adopted.
Sanitation Collection
Proposals
Motion
by Schmidt, seconded by Joens to direct Clerk to mail Sanitation Proposals, as
amended, to interested haulers. Motion
carried.
Tax Increment Financing
Certification
RESOLUTION
NO. 99-1108-60: Resolved by A.
Tjelmeland, seconded by Joens, to request 75% of available taxes in the Ely
Urban Renewal area be allocated to the City for FY2001.
AYE:
Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Appointments
Motion
by Schmidt, seconded by Joens, to approve Mayor's appointments of Kathleen
Banowetz to Historical Preservation
Commission and Aaron Cooper to Park and Recreation Committee. Motion carried.
Council
discussed being available on January 1, 2000, and are aware of the potential
problems.
Gary
Whittom discussed need to budget for a skid loader, a one ton truck and a new
mower. Gary and Al will be pricing this
type of equipment.
It
was announced that there is a burn ban in effect as of November 5, 1999.
Ely
City Council -3- November 8, 1999
Mayor
Tjelmeland explained that he is working with Cedar Valley Asphalt in regard
to the needed work on Dows Street. Poplar Street will also be done, but we'll
need another bid for that street.
Motion
by Schmidt, seconded by Trevino, to adjourn.
Meeting adjourned, 10:02 p.m.
_____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
__________________________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
NOVEMBER 8, 1999
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Trevino, Joens, A. Tjelmeland, Schmidt, Sturgeon. Guests:
Audrey & Vern Yarbrough, Ed Brinton, Keith Schulte, Gary Whittom,
Tom Vavra, Tom Hartley, Gary Hoppes, Tom & Kristine Duffy, Terry Orris,
Kristy Kindle.
Motion
by Sturgeon, seconded by A. Tjelmeland, to approve agenda. Motion carried.
Motion
by Trevino, seconded by Joens, to approve minutes of October 4, 1999 and
October 21, 1999, as corrected. Motion
carried.
Motion
by A. Tjelmeland, seconded by Trevino, to approve payment of submitted
bills. Motion carried.
Motion
by Schmidt, seconded by Joens, to place September, 1999 Treasurer's report on
file. Motion carried.
FUNDREVENUESEXPENDITURESGENERAL
FUND1,479.0510,001.84ROAD USE5,598.1119,856.91DEBT SERVICE774.46TIF FUND2,268.53SANITARY
UTILITY3,539.0043.14WATER UTILITY36,699.026,880.68SEWER UTILITY6,520.203,227.45
Liquor and Cigarette Permit
approval for Odie's
Kristine
and Tom Duffy, Terry Orris and Kristy Kindle introduced themselves and informed
Council they have purchased the building occupied by Hitch'in Rail and will be
opening on November 19, 1999 as "Odie's". They have submitted required paper work for the Liquor Permit and
Cigarette permit.
Motion
by Schmidt, seconded by A. Tjelmeland, to approve liquor permit for
Odie's. Motion carried.
Motion
by A. Tjelmeland, seconded by Sturgeon, to issue a Cigarette Permit to
Odie's. Motion carried.
Wastewater Treatment
Progress Report
Representatives
of the American Legion addressed the City Council about the need to educate the
next generation about proper support of the American Flag. The Legion is available for any ceremonies
where posting the flag is desired. They
also would like to see a policy established within the next 6 months on
displaying of the Flag. Mayor said he
would like the Legion to appoint someone to work with City to put a plan
together. A. Tjelmeland will act as a
liaison for this project.
Ed
Brinton gave update on Lagoon project.
The building is up and Gary Whittom is moving supplies and materials
in. E & J Electrical have submitted
a proposal for electrical work. Sludge
removal cannot be done by Iowa Grow without removing the baffle. Ed recommended that Council change the
Contract to Nutri Ject in the amount of $63,500 which is about $4000
higher. Frank Joens asked if it might
be in the City's best interest to spend the extra $7500 for a new baffle
curtain at this time. Ed Brinton
explained that would be a possibility, but the present curtain still has a
number of years of wear left and he has been trying to obtain the needed
contractors and doing so at the lowest possible cost. There are a great many things that need to be done and they are
all costly.
Ely
City Council -2- November 8, 1999
Juan
Trevino asked about the contaminant concerns of sludge on land that would be
used by humans. Ed Brinton explained
that DNR approves the placement. City
of Ely's sludge does not contain heavy metals and we do not do the placement on
an annual basis. Heavy metals and
annual placement might create some concerns, but without those two factors,
there is little reason for concern. The
City of Ely will work with owner of land to determine where to place this to
further decrease any cause for concern.
The City will also check into posting warning signs.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve signing of contract with
Nutri-Ject for sludge removal. Motion
carried.
ABS vs. concrete pipe for
storm sewer.
Discussion
held on ABS vs. concrete storm sewer pipe in the Southbrook Addition. Mayor explained that the City has used ABS
pipe for City Projects and knows of no problems that use of this pipe has
created. In fact, there are instances
where it is actually better than concrete.
Keith Schulte presented Council with some informational brochures about ABS
pipe. He also explained that correct
installation is highly important as reliability of ABS is based on proper
installation. Concrete joints can be
jeopardized by the suction of water.
Keith said they would like to put concrete pipe under the streets and
the flexibility to use either ABS or concrete in rest of development.
Motion
by A. Tjelmeland, seconded by Joens, to allow ABS storm sewer pipe for
developments within the City of Ely.
Motion carried.
RESOLUTION
NO. 99-1108-61: Resolved by Joens,
seconded by A. Tjelmeland, to work with Keith Schulte on putting Storm Sewer along
Banner Valley Road.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens
NAY:
none
Resolution
adopted.
Sanitation Collection
Proposals
Motion
by Schmidt, seconded by Joens to direct Clerk to mail Sanitation Proposals, as
amended, to interested haulers. Motion
carried.
Tax Increment Financing
Certification
RESOLUTION
NO. 99-1108-60: Resolved by A.
Tjelmeland, seconded by Joens, to request 75% of available taxes in the Ely
Urban Renewal area be allocated to the City for FY2001.
AYE:
Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Appointments
Motion
by Schmidt, seconded by Joens, to approve Mayor's appointments of Kathleen
Banowetz to Historical Preservation
Commission and Aaron Cooper to Park and Recreation Committee. Motion carried.
Council
discussed being available on January 1, 2000, and are aware of the potential
problems.
Gary
Whittom discussed need to budget for a skid loader, a one ton truck and a new
mower. Gary and Al will be pricing this
type of equipment.
It
was announced that there is a burn ban in effect as of November 5, 1999.
Ely
City Council -3- November 8, 1999
Mayor
Tjelmeland explained that he is working with Cedar Valley Asphalt in regard
to the needed work on Dows Street. Poplar Street will also be done, but we'll
need another bid for that street.
Motion
by Schmidt, seconded by Trevino, to adjourn.
Meeting adjourned, 10:02 p.m.
_____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
__________________________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
SPECIAL MEETING
OCTOBER 25, 1999
Meeting
called to order at 5:30 p.m. by Mayor Thomas M. Tjelmeland. Present:
Don Sturgeon, Al Tjelmeland, Karl Schmidt, Juan Trevino. Absent:
Frank Joens.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda. Motion carried.
RESOLUTION
NO. 99-1021-58: Resolved by Schmidt,
seconded by Sturgeon, to accept dedication of streets and easements as shown on
Final Plat of Lint First Addition.
AYE: A. Tjelmeland, Sturgeon, Schmidt, Trevino
NAY: none
Resolution adopted.
RESOLUTION
NO. 99-1021-59: Resolved by Sturgeon,
seconded by A. Tjelmeland, to authorize Mayor and City Clerk to execute
Subordination Agreement for the Lint First Addition subject to Lint’s signing
easement agreement for Poplar Street cul-de-sac improvements.
AYE: Sturgeon, Schmidt, Trevino, A. Tjelmeland
NAY: none
Resolution
adopted.
Discussion
held on Poplar and Dows Street Project.
Mayor suggested that work be separated so City can proceed with the most
urgent improvements. The storm sewer
will be done at City expense and then the curb and gutter portion, which is to
be assessed back to property owners.
Al
Tjelmeland explained that Jim Miller and Mickey Machacek have agreed to accept
sludge if city replaces fence and repairs creek crossing. This will cost about $2500. Gary Whittom is working out the details of
this.
Short
discussion held on issuing sewer revenue bonds. We need to get information and proceed.
Motion
by Trevino, seconded by Schmidt, to adjourn.
Motion carried. Meeting
adjourned, 6:20 p.m.
_______________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_____________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
October 4, 1999
Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: J. Trevino, F. Joens, A. Tjelmeland, K. Schmidt, D. Sturgeon. Guests: Lyle Rusk, Keith Schulte, Ed Brinton, Gary Whittom.
Motion
by Sturgeon, seconded by Trevino, to approve agenda as submitted.. Motion carried.
Motion
by Trevino, seconded by Sturgeon, to approve minutes as presented of meetings
of September 7 and September 20, 1999.
Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve payment of bills as allowed
by the City's budget. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to place August Treasurer's report on
file. Motion carried.
Sheriff's
report was reviewed and radar surveys were placed on file. Deputy Sheriff Rusk was available to discuss
the report and surveys.
Mayor
Tjelmeland noted that he would look favorably on establishing P.U.D. categories
within the zoning Ordinance. This item
will be forwarded to the Plan and Zoning Commission for their review.
Dows and Poplar Street and
Sidewalk Improvement Project, 1999
Mayor
Tjelmeland recommended that council reject all bids for the Dows & Poplar
Street Project. He noted that costs for
mobilization, earthwork, traffic control and erosion control make it obvious
that the bidding was done for construction work beyond what Council had
understood would be done. Mayor will
contact engineer to see what changes can be made so potential bidders will have
a fuller knowledge of the scope of work desired.
RESOLUTION
NO. 99-1004-55: Resolved by A.
Tjelmeland, seconded by Joens, to reject all bids for the Dows & Poplar
Street and Sidewalk Improvement Project, 1999 and change scope of work for
Council review prior to submittal for bidding process.
AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino,
Joens.
NAY: none
Resolution
adopted.
Wastewater Treatment
Progress Report and Plans
Ed
Brinton gave report on Lagoon projects.
Sludge removal may not be as critical as originally thought. More testing will be done soon to further
clarify the situation. The Baffle
curtain also may be more adequate than originally thought.
Council
reviewed aerator bids as received from Aeration Industries and
Tri-States/Aeromix(Aeromix). Mr.
Brinton explained that it is up to the Council to decide the merits of the two
proposals. Council noted that Aeromix
used standard replacement parts and Aeration Industries replacement parts were
more specialized. They also liked the
idea that Aeromix would install the aerators.
RESOLUTION
NO. 99-1004-56: Resolved by A.
Tjelmeland, seconded by Schmidt, to approve purchase of aerators from
TriStates/Aeromix at a cost to not exceed $12,009.
AYE: Schmidt, Sturgeon, Trevino, Joens, A.
Tjelmeland
NAY: none
Resolution
adopted.
Ely
City Council -2- October 4, 1999
Construction of Lagoon
Building
Motion
by Schmidt, seconded by Trevino, to authorize contract be executed with
Tjelmeland Construction to build a building at lagoon at a cost of
$6,906.60. A. Tjelmeland abstained as
he is owner of Tjelmeland Construction.
Motion carried.
Urban Renewal Area
expansion.
Motion
by A. Tjelmeland, seconded by Schmidt, to proceed with Urban Renewal expansion
by including recently annexed areas.
Motion carried.
Appointments
Mayor
recommended Dan Shaffer be reappointed to five year term on Plan and Zoning and
recommended Jack Hooten be appointed to serve a five year term. Mayor recommended Clary Illian, Dorathy
Harger, Dean Rathje and Sharon Furler be appointed to the newly formed
Historical Preservation Commission.
Motion
by Schmidt, seconded by Joens, to approve Mayor's appointments to Plan and
Zoning Commission. Motion carried.
Motion
by Schmidt, seconded by Sturgeon, to approve Mayor's appointments to Historical
Preservation Commission. Motion
carried.
Motion
by Sturgeon, seconded by Trevino, to appoint Lisa Hinton to Library Board to
fill unexpired term of Paula Bradway, as recommended by Library Board. Motion carried.
Council
requested that letter be sent to Paul Bradway thanking her for her many years
of services to Library. Clerk was
requested to draft letter that can be signed my Mayor and all Council members.
Mayor
appointed A. Tjelmeland as Ely's delegate to Emergency Management and Juan
Trevino to serve as alternate. He also
appointed Juan Trevino as Ely's delegate for E911 Board and A. Tjelmeland to
serve as alternate.
Motion
by Schmidt, seconded by Sturgeon, to approve Mayor's appointments to Emergency
Management and E911. Motion carried.
Linn County 28E Agreement
for Snow Removal
RESOLUTION
NO. 99-1004-57: Resolved by Joens,
seconded by A. Tjelmeland, to approve 28E Agreement with Linn County for
1999-2000 snow removal.
AYE: Joens, Trevino, Sturgeon, Schmidt, A.
Tjelmeland
NAY: none
Resolution
adopted.
Marty
Fritz, from Schultz Waste Systems, asked Council to entertain the suggestion
that the bidding process be opened for Solid Waste Collection Services for the
City. Mayor and Council concurred that
a request for proposals should be drafted and presented for review at the
November meeting.
Keith
Schulte asked Council for direction on the Plan of Improvements for the next
phase of Southbrook Addition. He would
like to be allowed to use ABS storm sewer pipe. This item will be on the Nov 8th agenda.
Schulte
Development will be submitting a Plan of Improvements at that meeting and would
like the specs to show ABS pipe. They
will be starting work on water, sanitary and street improvements using
previously accepted design standards.
Ely
City Council -3- October
4, 1999
Council
discussed the City's Y2K readiness. The
Clerk has received written documentation from Water/Wastewater Operator stating
that those systems are not reliant on computer systems. The office procedures have been reviewed and
all are ready except for the utility billings which should be compliant by end
of October. All other City systems are
dependent on private operations and the City has received notification of their
compliance.
Motion
by Joens, seconded by Schmidt, to adjourn.
Motion carried. Meeting
adjourned, 9:28 p.m.
______________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
________________________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 20, 1999
Meeting
called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present:
Don Sturgeon, Frank Joens, Al Tjelmeland, Karl Schmidt, Juan Trevino. Present:
Keith Schulte, Edward Brinton.
Motion
by Schmidt, seconded by Joens, to approve agenda as submitted. Motion carried.
No
correspondence
No
Citizens requests
Motion
by J. Trevino, seconded by K. Schmidt for A. Tjelmeland to get prices on
leveling parking lot (gravel) and 6’ sidewalk for Schulte park. Motion carried. (see attached informal notes on 7:00 PM Schulte Park meeting).
Wastewater Treatment and
Wastewater Plans Ed Brinton submitted final
proposals for sludge removal and stated all bidders have similar
equipment. Clark Farms has some
negative references. The City of Ely
needs to get their land use issue resolved before any work can begin. Hauling would increase costs significantly
if going more than ½ mile from lagoon site.
Ed’s recommendation is to use Iowa Grow, Inc.
RESOLUTION 99-0920-48: Resolved by Schmidt, seconded by A. Tjelmeland, to accept Ed
Brinton’s recommendation and award contract to Iowa Grow, Inc. for Sludge
Removal with the intent of having the land issue resolved by October.
AYE: Joens, Sturgeon, Trevino, A. Tjelmeland,
Schmidt
NAY: None
Resolution
adopted
F. Joens indicated Galen has another idea on the mechanics of the lagoon. Ed explained the idea of submerged effussors does work and is less expensive. It is a weighted float which helps with oxygen flow and doesn’t have the problem of freezing up in cold temperatures. Ed doesn’t feel this is feasible for Ely. Ely’s problem lies with capacity, and the motion of the water. Bottom line, Ely needs capacity and a mixing capability.
Contract for Services with
Galen Mehmen. Ed Brinton stated Contract is OK with him and
recommended the City approve. A.
Tjelmeland questioned the overtime issue.
Some regular-time duties were performed in the past and billed at
overtime rates. Mayor stated contract
wording helps eliminate this problem by defining scope of work more clearly. Procedures and contact people are more
defined. D. Sturgeon stated overtime work should be pre-approved as well as
emergency work. Mayor suggested
revision of language in paragraph 5.3 of Contractor’s Compensation agreement
for contractor to seek pre-approval for “overtime” as well as emergency work
when possible. K. Schmidt questioned
order of notification in the event there is a mechanical problem. Ed has been working with Gary/Tom to clarify
order of notification and who is responsible for mechanical failures and
problems with equipment on a day-to-day basis.
RESOLUTION 99-0920-49: Resolved by D. Sturgeon,
seconded by F. Joens to accept contract for services with Galen Mehmen as
amended in paragraph 5.3 to add pre-approval for overtime work with appropriate
City officials when possible.
AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland,
J. Trevino
NAY: None
Resolution
adopted
ELY
CITY COUNCIL -2- September
20, 1999
Ed
Brinton indicated City of Ely now needs a construction permit to raise the water
level by 2 feet in lagoon. There is a
possibility the permit could get denied, or take a long time to be issued. If water level can’t be raised, there is no
need for baffle. This would effect a
cost savings and other work would not be effected.
RESOLUTION 99-0920-50: Resolved by A. Tjelmeland, seconded by K. Schmidt to authorize Ed
Brinton to submit application for construction permit to raise water level of
lagoon by 2 feet to IDNR.
AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland,
Trevino
NAY: None
Resolution
adopted.
Public Hearing – Dows and Poplar Street and Sidewalk Improvement Project, 1999
Public hearing opened at 8:15 PM on Dows & Poplar Street and Sidewalk Improvement Project. No oral or written objections received. Motion by A. Tjelmeland, second by J. Trevino to close hearing. Hearing closed 8:20 PM
RESOLUTION 99-0920-51: Resolved by K. Schmidt, seconded by D. Sturgeon, adopting plans, specifications, form of contract and estimated cost for Dows and Poplar Streets Improvement, 1999.
AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland, Trevino
NAY: None
Resolution adopted.
Two bids were submitted by 4:30 PM., and opened at 4:40 PM by Mayor T. Tjelmeland and Engineer Steve Noack. A representative of Cedar Valley Asphalt was present when bids were opened. Mayor noted L. L. Pelling’s bid was not in duplicate form as requested.
Mayor stated the bids were extremely over budget but there were a lot of open ended items. Ie, traffic control, earth work. Mayor suggested Council work with low bidder and Engineer to cut unwanted items or reject all bids and start over. Because of assessments, city needs to work with Engineer.
RESOLUTION 99-0920-52: Resolved by A. Tjelmeland, seconded by D. Sturgeon to acknowledge receipt of bids and recommend Mayor meet with lowest bidder and engineer to see about cutting unwanted items. Also defer action until next scheduled council meeting on October 4, 1999.
AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland, Trevino
NAY: None
Resolution adopted.
Bids were as follows Cedar Valley Asphalt $236,780.50 (low bidder)
L. L. Pelling $244,141.25
RESOLUTION 99-0920-53: Resolved by F. Joens, seconded by A. Tjelmeland to approve Preliminary Plat for Southbrook Sixth Addition and authorize developer to proceed with improvements as delineated on said plat.
AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland, Trevino
NAY: None
Resolution adopted.
Keith Schulte asked the Council how much participation they would like to take on regarding East Banner Valley Road to Glendale Lane and East Southbrook Drive to South Property Line. The Water Main would cost approximately $10,000 and the Improvements to Banner Valley Road – 36” storm sewer on south side – would
ELY CITY COUNCIL -3- September 20, 1999
cost approximately $36,000. A. Tjelmeland stated the developer or owner has been responsible for curb and gutter in the past. Mayor stated TIF funds are available for arterial roads such as Banner Valley Road. Banner
Valley Road is ½ city and ½ county. TIF funds could be used for storm sewer; curb and gutter could go into escrow and the sidewalk issue should probably be tabled.
Keith noted county put in drainage tubes north of Banner Valley Road and took a bridge out. Now, water washes over road and needs to be taken care of.
RESOLUTION 99-0920-54: Resolved by A. Tjelmeland, seconded by F. Joens, to have Keith Schulte work with Engineer to come up with improvement plan for Banner Valley Road.
AYE: Joens, Sturgeon, Schmidt, A.Tjelmeland, Trevino
NAY: None
Resolution adopted.
Motion by K. Schmidt, Seconded by Juan Trevino, to table Lagoon Building construction until next council Meeting on October 4 when bid from Tjelmeland Construction can be reviewed. Motion carried.
Motion by K. Schmidt, seconded by A. Tjelmeland, to adjourn. Meeting adjourned, 9:35 PM.
Thomas M. Tjelmeland, Mayor
ATTEST
Angie Tjelmeland, Deputy City Clerk
INFORMAL NOTES – ELY CITY COUNCIL MEETING 7:00 PM SCHULTE PARK, Monday, September 20, 1999.
Present: Mayor T. Tjelmeland, J. Trevino, K. Schmidt, A. Tjelmeland, Don Sturgeon, Keith Schulte
Need lock for breaker box inside pavilion
Possibilities for parking along Banner Valley Road:
Angle parking with 6’ sidewalk
Drive in, Drive out parking
Need 20-24’ parking space area could be gravel or chip and seal
Need 6’ sidewalk with curb stop to come in on property side
Additional dirt to be hauled out could go to Dows/Poplar Street Improvement Project or K. Schulte could also use some.
There is a fiber optic line right in line with the sidewalk and it would need to be taken into consideration
Leave grassy area between parking and pavilion and add trees for aesthetic look
ELY CITY COUNCIL
REGULAR MEETING
September 7, 1999
Meeting
called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present:
F. Joens, A. Tjelmeland, K. Schmidt, D. Sturgeon. Guests:
Keith Schulte, Ed Brinton, Galen Mehmen, Jim Miller, Gary Whittom, Clary
Illian, Juan Trevino, Jr.
Motion
by Schmidt, seconded by Joens, to approve agenda as submitted. Motion carried.
Motion
by Schmidt, seconded by Joens, to approve minutes of meeting of August 16,
1999. Motion carried.
Motion
by Joens, seconded by Sturgeon to pay bills as submitted. Motion carried.
Public
hearing opened at 7:36 p.m. on vacating alley adjacent to lots 18-21 of
A.P.#101. No written or oral objections
received. Discussion held on access to
Krob's Quonset hut. Since there has
been no survey done, Jim Miller asked to have this item tabled.
Motion
by A. Tjelmeland, seconded by Sturgeon, to close public hearing. Hearing closed 7:40 p.m.
Motion
by A. Tjelmeland, seconded by Schmidt, to table items relating to vacating
alley adjacent to lots 18-21 of A. P. #101.
Motion carried.
City
has received two proposals for water and sewer improvement to Banner Valley
Road. These estimates are based on
design work done by Hall & Hall Engineers for extension of water and sewer
line in Southbrook 6th Addition.
City will pay the difference between the cost of 6 inch and 12 inch
water pipe. Both estimates exceed the
$25,000 requirement for bid letting.
Developer agreed to pay an additional $3500 to help speed the process of
getting the improvements completed.
RESOLUTION
99-0907-42: Resolved by Schmidt,
seconded by Sturgeon, to accept proposal from Bowker Mechanical of Cedar
Rapids, IA and proceed with Banner Valley Road Water & Sewer Improvements,
approve plans as submitted and enter into cooperative effort with Schulte
Development, with cost to City to not exceed $24,999.
AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland
NAY: none
one vacancy
Resolution
adopted.
Mayor
explained that there are still problems with manhole covers in Hillside 6th
Addition.
Motion
by A. Tjelmeland, seconded by Sturgeon, to not release maintenance bond for
Hillside 6th Addition.
Motion carried.
Easements
will be needed for the Dows & Poplar Street Improvement Project. Mayor is contacting Estes and the Lints have
agreed to sign once the survey work is done.
RESOLUTION
NO. 99-0907-43: Resolved by A. Tjelmeland, seconded by Schmidt, to order bids,
approve plans, specifications and form of contract and notice to bidders, fix
amount of bid security and order clerk to publish notice fixing date for
receiving bids, conducting public hearing on plans, specifications, form of
contract and estimate of costs for Dows and Poplar Street and Sidewalk
Improvement Project, 1999.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Joens.
NAY:
none one vacancy
Resolution
adopted
ELY
CITY COUNCIL -2- September 7,
1999
RESOLUTION
NO. 99-0907-44: Resolved by Schmidt,
seconded by Sturgeon, to enter into an escrow agreement with Everett Lint for
property within Lint First Addition
AYE: Sturgeon, Joens, A. Tjelmeland, Schmidt
NAY:
none one
vacancy
Resolution
adopted.
Ed
Brinton distributed an updated Progress Report for Sanitary Sewer
Improvements. Doug Hawker has verbally
okayed the proposed plans and Ed asked permission to submit the formal document
to DNR.
Motion
by Schmidt, seconded by A. Tjelmeland, to approve Sanitary Sewer Schedule and
Plans and send them to appropriate authorities. Motion carried.
Bid
requests were sent to four vendors for sludge removal. Two of them are close enough in price to
warrant closer review. The low bid does
not include sampling, testing and reporting, so could actually have a higher
final costs. Location of application site is important and should be finalized
in the next 30 days. Galen Mehmen said
that there is another company that has there own land banks and they may be
available for this project. Ed
explained we have time to check this out, but it is our number one priority.
There is some local land that may be available if owner is informed of the
safety of spreading the sludge. Gary
will contact these people and Galen will contact the other company. This information will be available at the
September 20th meeting.
Ed
explained the progress report contains bids received for aerator and baffles,
but dredging will be done before these are installed. Ed explained the bids and advantages and disadvantages of the
vendors. It is necessary to protect
Hoosier Creek and that requires a sophisticated treatment plan.
Discussion
held on building at lagoon site. The
proposal for this will also be available at the meeting on the 20th.
Motion
by A. Tjelmeland, seconded by Joens, to table both items in regard to Louis
Field Third Addition. Motion carried.
RESOLUTION: Resolved by A. Tjelmeland, seconded by
Schmidt, to place Ordinance 161 on second reading by title only, waive third
reading and adopt Ordinance No. 161,
relating to establishing an Historic
Preservation Policy and Commission.
AYE: Schmidt, Sturgeon, A. Tjelmeland, Joens
NAY:
none one
vacancy
Ordinance No. 161 adopted.
Urban
Renewal area can be expanded. Council
agreed that maps of expansion area should be available for October 4th
meeting.
Mayor
recommended City proceed with purchase of land for fire station at cost of
$40,000. This has been reviewed by Don
Sturgeon, who is in real estate, and determined to be a fair price for prime
commercial property.
RESOLUTION
NO. 99-0907-45: Resolved by Schmidt,
seconded by Joens, to authorize Mayor and City Clerk to work with Attorney to
close the purchase of Yarborough property.
AYE:
Sturgeon, Joens, Schmidt, A. Tjelmeland
NAY:
none one
vacancy
Resolution
adopted.
ELY
CITY COUNCIL -3- September 7,
1999
RESOLUTION
NO. 99-0907-46: Resolved by Sturgeon,
seconded by Joens, to approve proposed rental agreement for Schulte Park.
AYE: A. Tjelmeland, Schmidt, Sturgeon, Joens
NAY:
none one
vacancy
Resolution
adopted.
The
parking needed for the pavilion site was discussed. Council agreed to meet at the site on September 20 at 7 p.m. to
get a better feel for what area could be used for parking.
Mayor
recommended that Juan Trevino, Jr. be appointed to fill the vacancy created by
the resignation of Jerry Kuntz.
Motion
by Joens, seconded by Schmidt, to appoint Juan Trevino, Jr. to fill the vacancy
on City Council. Motion carried.
RESOLUTION
NO. 99-0907-47: Resolved by Schmidt, seconded
by Sturgeon, to approve 98-99 Road Use Report as completed. Motion carried.
AYE: Sturgeon, Joens, Schmidt, A. Tjelmeland
NAY:
none one
vacancy
Resolution
adopted.
Motion
by A. Tjelmeland, seconded by Schmidt, to adjourn. Meeting adjourned, 9:12 p.m.