ELY CITY COUNCIL

REGULAR MEETING

December 26, 2000

Meeting called to order at 12:00 p.m. by Mayor Thomas Tjelmeland. Present: Frank Joens, Al Tjelmeland, Don Sturgeon, Juan Trevino (arrived 12:15), Karl Schmidt (arrived 12:52). Guests: Galen Mehmen, Steve Noack, Ed Brinton.

Motion by A. Tjelmeland, seconded by Joens, to approve agenda. Motion carried.

Motion by Sturgeon, seconded by Joens, to approve minutes of November 13, 2000. Motion carried.

Motion by Joens, seconded by Sturgeon, to approve payment of bills as submitted. Motion carried.

Motion by A. Tjelmeland, seconded by Joens, to place November’s Treasurer’s report on file. Motion carried.

FUNDREVENUEEXPENSESGENERAL FUND39,648.9418,244.10ROAD USE FUND5,249.2913,136.72DEBT SERVICE24,969.7519,803.75TIF FUND63,900.5514,541.25LIBRARY PROJECT1,300.00STREET PROJECT274.05 SANITARY UTILITY4,281.402,869.48WATER UTILITY5,559.9915,575.09SEWER UTILITY4,936.8012,521.18

Correspondence was reviewed.

Science Station Bonds

Mayor Tjelmeland explained that the Resolution approved by the City Council in October authorizing the Cedar Rapids Science Station to issue tax exempt Revenue Bonds must be redone to allow for a negative pledge agreement to avoid the need for flood insurance. The new agreement will not obligate the City of Ely to any financial obligation either now or in the future.

RESOLUTION NO. 00-1226-62: Resolved by A. Tjelmeland, seconded by Joens to rescind Resolution No. 00-1009-49 and adopt the following in lieu thereof: Authorize issuance of $4,000,000 in Revenue Bonds with proceeds to be loaned to Science Station and authorize execution and delivery of a bond purchase agreement which will provide for issuance of said bonds with tax-exempt status, with all costs to be the responsibility of the Science Station.

AYE: A. Tjelmeland, Sturgeon, Jones

NAY: none

ABSENT: Schmidt, Trevino

Resolution adopted.

Subdividing of Lot 1-Plat of Survey #651

Owner of Plat of Survey Number 651 wishes to divide that survey and has asked that City inform County they will not require final plat. Mayor explained that he has talked to the owner’s Engineer and requested that the Plat of Survey be re-titled and submitted as a subdivision plat as no improvements or utilities are necessary.

Ely City Council -2- December 26, 2000

RESOLUTION NO. 00-1226-63: Resolved by A. Tjelmeland, seconded by Joens, to approve Plat of Survey No. 651 as Final Plat, subject to paper work being submitted per requirements of City, County and State.

AYE: Joens, Trevino, Sturgeon, A. Tjelmeland

NAY: none

ABSENT: Schmidt

Resolution adopted.

Motion by Joens, seconded by Sturgeon, to waive sidewalk requirements along Fuhrmeister Street, until such time as City Council deems them to be required. Motion carried.

Final Plat-Tjelmeland First Addition

Final Plat of Tjelmeland First Addition was reviewed. Subdivision bond has been submitted for the uncompleted improvements. Plan and Zoning have reviewed this plat and recommended that this plat not be approved until all signatures have been received.

Motion by A. Tjelmeland, seconded by Trevino, to table Final Plat of Tjelmeland First Addition until all signatures are on Final Plat. Motion carried.

Water and Wastewater Projects and Contract

Steve Noack presented a proposal for Sanitary Sewer Extension that would allow City to abandon sanitary line running under Well #1. At this time the City is not sure where the line is, but if it is found to be close (within approximately 10 feet) to water well, Department of Natural Resources require the sanitary line be abandoned. City Clerk will contact Municipal Pipe to see if they have a copy of the report that was done in conjunction with televising this line. This will enable City to know exactly where the line is located and where it connects.

Mayor suggested we may need exact measurements of water and sewer connections as part of all future building permits.

Mayor summarized some of the procedures that the City has been using for water and sewer. City is working to organize water and wastewater matters so we know how to handle all complaints and ensure that what we do is economical and correct. Mayor explained that City has implemented procedures for hiring sub contractors and having that person handle procedures all the way to completion. City sent out requests for bids on agreeing to contract with City for Water and Wastewater and has received three proposals. Ed Brinton reviewed the proposals and submitted a comparison for Council’s review. Because of growth of City, we need to be sure water and wastewater requirements are being met on a consistent basis. The contract is only for testing and permit requirements.

Motion by Trevino, seconded by Sturgeon, to have Ed Brinton draw up a formal contract for Water and Waste Water Treatment to be presented at January 2001 meeting. Motion carried.

Mayor explained that the water equipment in Well #1 has been in for over 30 years so there is concern about tapping the line for further improvements. Ed contacted Rob Brown about replacing the PVC line that has been tapped for chlorination equipment that is no longer in use.

Ed reminded Council that we need a long-range plan to submit to Department of Natural Resources. Deadlines have been discussed with DNR and the letter with those deadlines should be reviewed and evaluated. It is most likely that FY2002 will be a planning year for permanent wastewater improvements.

Ely City Council -3- December 26, 2000

Review of Building Permit-1690 Dows Street.

Council reviewed building permit request for addition to Ely Post Office. It was determined that drawing was insufficient for knowing what the finished product will look like. Drawing should be submitted showing elevations, view from different sides and a generally better plan that would enable City to know what finish product will look like. Mayor suggested that since this is in a commercial area, it would be best to require buildings and additions to be lined up with the lot line for consistency.

Motion by Schmidt, seconded by Joens, to deny building permit for 1690 Dows Street until better plan is received. Motion carried.

Building and Zoning Administration

Mayor suggested that City needs someone to review plats and permits. Council suggested that City Clerk contact Solon and Fairfax to see if an agreement for joint sharing of Building Inspections could be arranged.

Ordinance to revise all night parking and truck parking requirements – including penalty revisions

Discussion held on amending current ordinance for parking restrictions in business area..

Motion by A. Tjelmeland to place Ordinance No 166 on first reading by reference. Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to waive second and third reading and adopt Ordinance No. 166.

AYE: Schmidt, Sturgeon, Trevino, Joens, A. Tjelmeland

NAY: none

Ordinance No. 166 adopted.

ORDINANCE NO. 166: AN ORDINANCE TO AMEND ALL-NIGHT PARKING AND TRUCK PARKING REQUIREMENTS AND INCREASING THE PENALTY FROM $5.00 TO $25.00 FOR PARKING VIOLATIONS

City Maintenance Building – Change Order #2

RESOLUTION NO. 00-1226-64: Resolved by Schmidt, seconded by Trevino, to approve Change Order #2 for City Maintenance Building at Lagoon in the amount of $5,548 to add a 24” x 80’ concrete approach for a total contract cost to not exceed $76,800.

AYE: Sturgeon, Trevino, Joens, A. Tjelmeland, Schmidt

NAY: none

Resolution adopted.

Tree Grant

Juan Trevino explained that the City has received a $500 grant for trees. DNR did not send the paperwork that was required, so they have agreed to extend the deadline for purchasing the trees to June 1, 2001. The

4-H group, Barnyard Bunnies have agreed to help with the planting.

Set date for Public Hearing for amendment to TIF District

Motion by Schmidt, seconded by A. Tjelmeland, to set January 8, 2001, at 7:30 p.m. as date and time for Public Hearing on Amending TIF District. Motion carried.

Disaster Recovery & Reconstruction Plan – Ord. #165

Motion by A. Tjelmeland, seconded by Trevino, to place Ordinance No. 165 on second reading, waive third reading and adopt Ordinance No. 165.

AYE: Trevino, Joens, A. Tjelmeland, Schmidt, Sturgeon

NAY: none

Ordinance No. 165 adopted.

ORDINANCE NO. 165: AN ORDINANCE TO ESTABLISH A DISASTER RECOVERY AND RECONSTRUCTION PLAN FOR THE CITY OF ELY.

Ely City Council -4- December 26, 2000

Appointments

Motion by A. Tjelmeland, seconded by Trevino, to appoint Roger McDowell to Board of Adjustment to fill vacancy of term expired 6/30/03. Motion carried.

Motion by A. Tjelmeland, seconded by Trevino, to table appointment to Plan and Zoning till January 2001 meeting. Motion carried.

Rebidding of Fire Department

Rebidding of Fire Department Building will be tabled to February meeting. In the mean time, Juan Trevino and Al Tjelmeland will work with Fire Department and architect to revise specifications.

Mayor set Saturday, January 6, 2001 at 9 a.m. as date and time for work session on Fiscal Year 2002 budget.

Motion by Sturgeon, seconded by Trevino, to adjourn. Motion carried. Meeting adjourned, 2:55 p.m.

_________________________________

Thomas M. Tjelmeland, Mayor

ATTEST:____________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

November 13, 2000

Meeting called to order at 7:30 p.m. by Mayor Protem, Al Tjelmeland. Present: Juan Trevino, Frank Joens, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Gary Whittom, Bonnie Levien, Lloyd Duffe, Duane Kunkel, Tom Duffy, Lyle Rusk.

Motion by Schmidt, seconded by Trevino, to approve agenda. Motion carried.

Motion by Sturgeon, seconded by Schmidt, to approve minutes of October 9, 2000. Motion carried.

Motion by Schmidt, seconded by Sturgeon, to approve minutes of October 23, 2000. Motion carried.

Motion by Trevino, seconded by Joens, to approve minutes of October 31, 2000. Motion carried.

Motion by Sturgeon, seconded by Schmidt, to approve bills as submitted. Motion carried.

Motion by Schmidt, seconded by Joens, to accept and place on file October Treasurer’s report and reconciliation. Motion carried.

FUNDREVENUEEXPENSESGENERAL FUND21,555.9010,139.39ROAD USE FUND5,643.756,074.24DEBT SERVICE4,745.93TIF FUND33,552.33 STREET PROJECT526.857,429.60FIRESTATION PROJECT 45.78SANITARY UTILITY3,910.411,113.05WATER UTILITY6,282.127,422.66SEWER UTILITY5,437.2530,416.15Lyle Rusk from Linn County Sheriff’s Department, distributed Sheriff’s report.

Lloyd Duffe addresses Council in regard to his desire to split off a lot. This will be presented to Plan and Zoning Commission and Council will review their recommendation at December meeting.

Long Range Plan

Public Hearing opened at 7:42 p.m. on Long Range Plan. This plan was drafted with the help of ECICOG and the Plan and Zoning Commission and has been reviewed at a town meeting. No written or oral objections were received. Motion by Schmidt, seconded by Joens to close Public Hearing at 7:43 p.m. Motion carried.

RESOLUTION NO. 00-1113-53: Resolved by Trevino, seconded by Joens, to approve Long Range Growth Plan.

AYE: Schmidt, Sturgeon, Joens, Trevino, A. Tjelmeland

NAY: none

Resolution adopted.

Ely City Council -2- November 13, 2000

Downtown Project Design

Council reviewed plans and specifications as submitted by City Engineer for the Main Street Sanitary Sewer Extension and Water Main Projects.

RESOLUTION NO. 00-1113-54: Resolved by Schmidt, seconded by Sturgeon to Approve design of Main Street Sanitary Sewer and Water Main Extension Project.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Bids for Main Street Project were read and announced as follows:

Sanitary Sewer Extension Water Main

Bockenstedt Excavating 12,530.00 9,462.00

Bowker Mechanical 17,227.50 15,065.30

Rathje Construction 14,918.80 10,350.60

Dave Schmitt Const 20,467.00 11,204.00

RESOLUTION NO. 00-1113-55: Resolved by Joens, seconded by Schmidt, to award contract to Bockenstedt Excavating, Inc. of Iowa City, Iowa for the Main Street Sanitary Sewer Extension and Water Main Project for a total of $21,992.00.

AYE: Trevino, Sturgeon, A. Tjelmeland, Schmidt, Joens

NAY: none

Resolution adopted.

Council asked if Engineering inspections could be limited to only checking pipe before it is covered. This will be relayed to Contractor.

Preliminary Plat – Kunkel’s Addition

Preliminary Plat for Kunkel Addition was reviewed. Concern was expressed in regard to the notation on north part of plat about outlet for road. Council definitely does not want Dows Street to be the only way to access State Street for those wishing to exit to the north. Developer agrees this is necessary but also wants to be assured that if the installation of a road is not possible, he can change the final plat to reflect a lot and not have the street right of way revert to City property. Discussion was also held on surface water all being directed to the Southwest corner of the plat. Storm sewer is not being planned as part of this development and the developer will work out an agreement with the City in lieu of installing storm sewer. The developer hopes to grade the land so surface water will go toward the back of the lots along Highland Road rather than the front of these lots as is happening now. It was agreed that surface water is currently a problem for Highland Road lots and it will be necessary to address drainage as improvements are installed. Land that the City is hoping to acquire for a park could be a detention area, but that will not be possible until City acquires land.

RESOLUTION NO. 00-1113-56: Resolved by Schmidt, seconded by Joens, to approve preliminary plat of Kunkel Addition.

AYE: Trevino, Sturgeon, Schmidt, Joens, A. Tjelmeland

NAY: none

Resolution adopted.

Ely City Council -3- November 13, 2000

Request for Improvements to Worley Lane

Duane Kunkel asked about chip and seal for Worley Lane. Al Tjelmeland explained that when doing upgrades of City streets, we have been putting in curb and gutter and assessing the adjacent property owners,

but since this is a street that is half in the County and half in the City, we will need to work with the County on any improvements. There is a building in the right of way that needs to be removed. This is privately owned, so will be necessary to work with owner to get it removed. In the mean time, the City will check with County to see if they will reimburse the City for half of the cost to chip and seal 400 feet of Worley Lane.

Duane Kunkel also explained that the knocking noise in his water line, about which he has previously reported, continues to be a problem. This noise started when a contractor turned on water and an air surge was created that apparently loosened a bolt. Gary has checked this out, but the noise continues to be a nuisance.

Approval of Contract for Maintenance Building

RESOLUTION NO. 00-1113-57: Resolved by Sturgeon, seconded by Joens, to accept the contract for the City Maintenance Building at a contract cost of $70,700.00, and direct Tjelmeland Construction of Ely, Iowa, to proceed.

AYE: Trevino, Joens, Schmidt, Sturgeon

NAY: none

ABSTAIN: A. Tjelmeland (his company is the contractor)

Resolution adopted.

Al Tjelmeland explained that the overhead doors on the specifications of Maintenance Building would make it difficult to get some of the City Equipment in the building. He suggested increasing the height of the 14 foot wide doors. Council determined that it would be better to make all doors the same height and the cost of increasing the height will be less now than if we need to do it in the future. Al explained that this would add $632.00 to the contract price.

RESOLUTION NO. 00-1113-58: Resolved by Trevino, seconded by Joens, to approve Change Order #1 for City Maintenance Building contract to increase height of doors at an additional cost of $632, making total contract cost of $71,332.00.

AYE: Joens, Schmidt, Sturgeon, Trevino

NAY: none

ABSTAIN: A. Tjelmeland (his company is the contractor)

Resolution adopted.

Request for 30 day extension of Liquor Permit and Sunday Sales – Odie’s

Tom Duffy, owner of Odie’s requested a 30 day extension of his present liquor license as ownership has changed and they are unable to get paperwork approved by State.

Motion by Schmidt, seconded by Trevino, to grant 30 day extension for present Liquor Permit for Odie’s and to approve Liquor Permit and Sunday Sales Permit for Odie’s for current owners. Motion carried.

Employee Insurance

Discussion held on employee insurance. Further work will be done on this, but the City does not yet know of a company that can include just a single employee.

Ely City Council -4- November 13, 2000

Disaster and Reconstruction of Community Plan

Al Tjelmeland submitted a draft of Disaster Recovery and Reconstruction Plan for City of Ely. This is a requirement of FEMA, and the draft can be converted to a City Ordinance.

Motion by Trevino, seconded by A. Tjelmeland, to place Ordinance No. 165 on first reading by title only. Motion carried.

ORDINANCE NO. 165: AN ORDINANCE TO ESTABLISH A DISASTER RECOVERY AND RECONSTRUCTION PLAN FOR THE CITY OF ELY.

28E Agreement with Linn County for FY2001 Snow Removal

RESOLUTION NO. 00-1113-59: Resolved by Sturgeon, seconded by Trevino, to approve Snow and Ice Control 28E Agreement with Linn County for winter of 2000-2001.

AYE: Schmidt, Sturgeon, A. Tjelmeland, Trevino, Joens

NAY: none

Resolution adopted.

Request from Library Board to encumber FY2000 funds

RESOLUTION NO. 00-1113-60: Resolved by Sturgeon, seconded by Joens, to encumber $5000 from FY2000 Library Budget until Library Renovation Project is in progress.

AYE: Sturgeon, A. Tjelmeland, Trevino, Joens, Schmidt

NAY: none

Resolution adopted.

Certify Debt to County Auditor for TIF Collection in FY2002

RESOLUTION NO. 00-1113-61: Resolved by Schmidt, seconded by Sturgeon, to certify TIF Debt to County Auditor, stating that City requests 75% of available funding be designated for collection in FY2002.

AYE: A. Tjelmeland, Trevino, Joens, Schmidt, Sturgeon

NAY: none

Resolution adopted.

Al Tjelmeland informed Council members that the City has purchased the truck approved at last meeting. The truck has a flat bed and needs to be upgraded. Al has obtained bids for this upgrade.

Discussion held on moving the stop sign at corner of Jappa Road and Dows Street. It needs to be moved because of the placement of the driveway for the new house on the south side of Dows Street.

Motion by Sturgeon, seconded by Schmidt, to adjourn. Motion carried. Meeting adjourned, 9:29 p.m.

_____________________________

Allen R. Tjelmeland, Mayor Protem

ATTEST: ____________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

SPECIAL MEETING

October 31, 2000

Meeting called to order at 5:30 p.m. by Mayor Thomas M. Tjelmeland. Present: Don Sturgeon, Juan Trevino, Al Tjelmeland, Karl Schmidt. Absent: Frank Joens (excused).

Motion by A. Tjelmeland, seconded by Sturgeon, to approve agenda as submitted. Motion carried.

City Maintenance Building

Mayor gave brief background information on breakdown on bids that have been received for the City Maintenance Building. Council reviewed the breakdown of bids submitted.

RESOLUTION NO. 00-1031-52: Resolved by Trevino, seconded by Schmidt, to accept bid of $70,700 and award contract for City Maintenance Building to Tjelmeland Construction of Ely, IA.

AYE: Trevino, Sturgeon, Schmidt

NAY: none

ABSENT: Joens

ABSTAIN: A. Tjelmeland (conflict of interest because his company bid on this project)

Resolution adopted.

Discussion held on need for generator for emergency purposes.

Discussion held on utility rates. Council would like more information before proceeding with a rate increase.

Discussion on citizen’s concerns in regard to tree planting regulations. Citizens are encouraged to review the ordinance if they have concerns.

State of Iowa has a surplus 1992 Truck that may be suitable for City purposes. The cost is $8500 and has low mileage. It will be necessary to go to Des Moines to check it out. Mayor may be able to go on Thursday. Council expressed agreement with pursuing this purchase.

Motion by Sturgeon, seconded by Trevino, to adjourn. Motion carried. Meeting adjourned, 6:30 p.m.

____________________________________

Thomas M. Tjelmeland, Mayor

ATTEST: _____________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

SPECIAL MEETING

October 23, 2000

Meeting called to order at 5:00 p.m. by Mayor Thomas M. Tjelmeland. Present: Schmidt, Sturgeon, Trevino, A. Tjelmeland. Absent: Frank Joens (excused) Guests: Bryan Sutton, Don Wacker.

Deputy Clerk, Tawnia Kakacek, was introduced to Council.

Motion by Trevino, seconded by Sturgeon, to approve agenda as submitted.

Motion by Schmidt, seconded by Sturgeon, that September Treasurer’s report and reconciliation be accepted and placed on file. Motion carried.

FUNDREVENUEEXPENSESGENERAL FUND3,999.9616,291.52ROAD USE FUND5,786.882,236.11DEBT SERVICE696.44TIF FUND3,249.61100.00STREET PROJECT12,586.42FIRESTATION PROJECT544.4110,353.52SANITARY UTILITY3,898.072,832.53WATER UTILITY7,054.312,716.07SEWER UTILITY7,162.289,266.25

Correspondence was noted.

Mayor requested that animal ordinance and zoning ordinance be placed on November agenda as discussion item. Also will need to review employee insurance benefits at that meeting.

Public hearing opened at 5:07 p.m. on erection of City Maintenance Building. No oral or written objections received.

Motion by Schmidt, seconded by Trevino, to close public hearing. Motion carried. Hearing closed at 5:08 p.m.

Mayor announced that bids were opened at 4:30 p.m. with Bryan Sutton, Don Wacker, Al Tjelmeland, City Clerk and himself in attendance. Bids were read as follows:

Conner Pacemaker $75,816.00

Tjelmeland Construction $68,000.00

DalCon Construction $80,975.00

Path Construction $64,509.00

Greiner Post Frame $60,931.51

Some of the bids had add-ons and the bids also included different components. These components will make a difference in the bottom line and to decide the significance of that difference, it will be necessary to take the necessary time to review the bids. Mayor suggested that the three lowest bids be reviewed.

ELY CITY COUNCIL -2- October 23, 2000

Schmidt stressed the need to be assured that the work can be completed this fall.

Motion by Trevino, seconded by Schmidt, to place all bids on file and take them under advisement to determine the components included in the bids. Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to approve renewal of Liquor Permit and Sunday Sales Permit for Odie’s. Motion carried.

Juan Trevino announced that City applied for and probably will get a Tree Grant from Trees Forever. These trees will be planted in Schulte Park.

Motion by Schmidt, seconded by Trevino, to adjourn. Motion carried. Meeting adjourned, 5:36 p.m.

_______________________________

Thomas M. Tjelmeland, Mayor

ATTEST: ___________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

October 9, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: A. Tjelmeland, Schmidt, Sturgeon, Trevino. Absent: Joens (excused). Guests: Gary Whittom, Bonnie Levien, Steve Noack, Jeff Streitz, Jim Miller, Lyle Rusk.

Al Tjelmeland asked to add discussion on repairs to pickup to agenda. Motion by Schmidt, seconded by A. Tjelmeland, to approve amended agenda. Motion carried.

Motion by Sturgeon, seconded by Trevino, to approve minutes of September 11^th and September 21, 2000. Motion carried.

Mayor Tjelmeland reported that list of bills contain three items that he would like to explain further. Bill from Linn County is for road work on Jappa Road that is covered in 28E agreement that Council will be considering later in this meeting. Bill from Brown Concrete is for work at lagoon and will need further documentation before check is sent, but the total amount appears to be accurate. Bill for lagoon liner will be checked to ensure that the measurements are correct.

Motion by A. Tjelmeland, seconded by Trevino, to pay bills as submitted when additional documentation is finalized.

Motion by A. Tjelmeland, seconded by Schmidt, to table September Treasurer’s report until Special Meeting of October 23^rd. Motion carried.

Mayor reported that he had just received a proposal from Cedar Valley for driveway work on Dows Street. The City has been asked by the Erenberger’s to remove the curb and gutter at the end of their drive and widen the drive two feet. Before it was paved and before there was curb and gutter on Dows Street, the drive was made two feet wider by the Erenberger’s to accommodate larger vehicles. The driveway was paved in conformance with normal residential widths, but Mayor requested the proposal in response to the Erenberger’s request. The proposal is $935 and Council considered this to be too costly for the additional two feet. Clerk was directed to send letter to Erenberger’s that the City received the proposal and Erenberger’s can pursue the replacement drive on their own or they can wait for City to do further study on this issue.

Mayor also explained that he had checked with Cedar Valley in regard to replacing the drive at 1930 Dows because of the owner’s concerns. The cost to do this work is considerably higher than the estimate for the Erenberger’s. The grade of the approach is, in fact, wrong, and this is because a few years ago, a previous owner had put in a drive and was told to not hard surface all the way to the street or the grade would be a problem. The owner went ahead and installed the drive and that is why the problem exists. The Clerk was asked to send the owners a letter and let them know that the estimate had been received and ask if they would be willing to share in the cost.

A semi trailer has been purchased by the Christmas Decoration Committee to store the decorations. This will be stored at Lagoon site. The trailer will be registered and then the City can apply for a license for those times that it will need to be on City streets.

Ely City Council -2- October 9, 2000

Issuance of $4,000,000 of Revenue Bonds – Cedar Rapids Science Station

RESOLUTION NO. 00-1009-49: Resolved by Sturgeon, seconded by Trevino, to approve City participation in procedures necessary to allow the Cedar Rapids Science Station to issue $4,000,000 of tax-exempt Revenue Bonds.

AYE: Schmidt, A. Tjelmeland, Sturgeon, Trevino

NAY: none

Resolution adopted.

Concerns in regard to Barking Dog on Hillcrest

Report was received from Bonnie Levien in regard to actions she has taken because of the barking of a neighbor’s dog that has steadily become more of a nuisance. Mayor noted that our City Code specifically prohibits barking dogs within the City limits so we should be able to legally remove the dog.

Motion by A. Tjelmeland, seconded by Sturgeon, to have Mayor and City Attorney take action to legally remove the barking dog from 1555 Hillview. Discussion followed and Bonnie asked if motion could also include prohibiting the owner from getting another animal as the owner is an irresponsible pet owner. Mayor said he doubted the City had the ability to do that. Deputy Sheriff took copy of Ms. Levien’s report. Vote was called for and motion carried unanimously.

Downtown Project Design

Steve Noack, City Engineer, discussed downtown project. He explained that he reviewed the request by a citizen to not realign the east end of Main Street as it lines up with Banner Valley Road. If this isn’t realigned, the roadway will be too close to buildings and create problems in the future. This project can be done in phases and Council discussed how much to do at this time. The water and sewer portion can be separated out of the street work and since neither will have a construction cost of $25,000 the City would probably have time to get bids, negotiate contract and have the work done this fall. This would have the further advantage of allowing better compaction. Council discussed need for sidewalks in this area and City Engineer will get an estimate on this also. Rest of project can be packaged for a Spring letting. Short discussion on checking to see if there may be used culverts available that the City could install on the road to lagoon. This work could be done at the same time as the culvert work on the Downtown Project. Discussion held on the strong need for all phases of the Downtown Project and it was suggested that it may be in the City’s best interest to proceed with all the phases.

RESOLUTION NO. 00-1009-50: Resolved by A. Tjelmeland, seconded by Sturgeon, to direct City Engineer to proceed with Downtown Project so City can get bids on Main Street/Banner Valley Road sewer and water portion and have Engineer check on time table for grading work and installing box culvert.

AYE: Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Request to consider ordinance requiring fencing along City limits

Letter has been received by owner of property adjacent to City in regard to installing a fence to separate Agriculture and Residential properties. Our City Code does not address this type of situation and research needs to be done to see how it is addressed in other Cities and Counties.

Ely City Council -3- October 9, 2000

Motion by Trevino, seconded by Sturgeon to have City staff pursue different options that are available for boundary separation with the County. Motion carried.

Water and Wastewater – Contract and updates

Mayor reported the City has revised the responsibilities of Gary and may now be able to revamp Contract work and Engineering Services.

Gary reported that DNR inspector had been on sight at the Lagoon on Thursday and had been appreciative of the efforts made by the City. Gary will continue to monitor the conditions relating to the installation of the lagoon liner and bentonite. Well #2 now has the chlorinator installed and it is running. Fluoride is also being added to the water. Mayor reported that Well #1 will be used only if more usage is required than available from Well #2 .

Preliminary Plat of Tjelmeland First Addition

Plan and Zoning has reviewed the Preliminary Plat of Tjelmeland First Addition and recommended it be approved with certain modifications. A revised Preliminary Plat showing the modifications was reviewed by Council and found to be in order. Council also reviewed the revised Preliminary Plat of Kunkel’s Addition as it abuts the Tjelmeland Addition.

RESOLUTION NO. 00-1009-51: Resolved by Schmidt, seconded by A. Tjelmeland, to approve Preliminary Plat of Tjelmeland First Addition.

AYE: Schmidt, A. Tjelmeland, Sturgeon, Trevino

NAY: none

Resolution adopted.

Removal of Concrete at 1820 Highland

Resolved by A. Tjelmeland, to direct removal of Concrete at 1820 Highland and assess costs to property owner. Motion died for lack of second.

Auxiliary power for Christmas Decorations

Juan Trevino asked for Ctiy to coordinate with Alliant Energy to install auxiliary power for Christmas decoration lighting.

Motion by Trevino, seconded by Sturgeon to direct clerk to contact Alliant Energy to obtain costs for auxiliary lighting for Christmas decorations and coordinate work through Park Committee. Motion carried.

Linn County 28E Agreement

28E Agreement has been submitted for Council approval of road work on Jappa Road. After review it was noted that chip and seal work is not included.

Motion by Schmidt, seconded by Sturgeon, to table 28E Agreement for Jappa Road until chip and seal work is included. Motion carried.

Ely City Council -4- October 9, 2000

Increases to water and sewer rates

Motion by A. Tjelmeland, seconded by Schmidt, to research process to increase water and sewer rates. Motion carried.

Plan and Zoning appointment

Motion by Trevino, seconded by Sturgeon, to appoint Randy Zbanek to Plan and Zoning Commission to fill term expiring 8/31/2003. Motion carried.

Attendance at IMFOA

Motion by A. Tjelmeland, seconded by Schmidt, to authorize Deputy Clerk to attend IMFOA on October 18, through October 20^th. Motion carried.

Renewal of liquor permit – Odie’s

Paper work has not been returned for this permit.

Motion by Schmidt, seconded by Trevino, to table renewal of Odie’s Liquor Permit until paperwork is returned. Motion carried.

Al Tjelmeland informed Council that Gary Whittom uses his personal vehicle for a large amount of City work and charges mileage only for out of town trips. Recently Gary was doing work at the lagoon and using his own vehicle when it experienced equipment failure. Al asked City to share in cost of repairs. Karl Schmidt said that he felt the City should pay for the entire cost as it is obvious that the truck is used for City work. Council agreed that pickup repairs should be paid by City as it is used for extensive City work.

_______________________________

Thomas M. Tjelmeland, Mayor

ATTEST:________________________________

Roberta A. Hamdorf, City Clerk

BID OPENING FOR

ELY FIRE STATION

SEPTEMBER 21, 2000

Bids for Ely Fire Station were opened at 4:30 p.m. in City Clerk’s office with the following in attendance: Two representatives from Point Builders, two representatives of KNV Architects, the Mayor and City Clerk.

Bids were opened and read. They were from Point Builders and Dean Driscoll Construction. Both companies had submitted the required bid bond. Bids will be forwarded to City Council at 5:00 p.m. meeting for their consideration.

_________________________________________________________________________________________

ELY CITY COUNCIL

SPECIAL MEETING

SEPTEMBER 21, 2000

Meeting called to order at 5:00 p.m. by Mayor Thomas M. Tjelmeland. Present: J. Trevino, A. Tjelmeland, K. Schmidt, D. Sturgeon. Absent: F. Joens. Darrell Landuyt, Randy Zbanek.

Motion by Schmidt, seconded by Trevino, to amend and approve agenda adding discussion on water wells #1 and 2; tree trimming and storage building for City supplies. Motion carried.

Fire Station

Bids opened at 4:30 p.m. in Clerk’s office were read aloud as follows:

Dean Driscoll Construction – Cedar Rapids, IA $596,310

Alternate No. 1 – Delete $51,520

Alternate No. 2 – Add $ 3,747

Point Builders, Inc. – Cedar Rapids, IA $576,000

Alternate No. 1 – Delete $49,286

Alternate No. 2 – Add $ 3,850

Council determined that since bids were well over budget, the proposed plans should be re-evaluated and modified to see if price can be reduced. Once this is done, the City can start the process and send out requests for proposals at a different time of year. This may help the City to receive a more favorable bid.

Motion by Schmidt, seconded by Trevino, to reject all bids, see what can be done to modify plans and plan to have project rebid in February or March of 2001. Motion carried.

Water Treatment Plant – Well #1

Mayor explained that there is a need to do some revisions to Well House #1. The pipes are rusting and tapping them for the chlorinators may damage them further. A second building could be used as a water treatment plant to house chemicals and controls. This building could be located in front of existing well building and could be built at a cost of approximately $40,000. The present system needs more aeration to alleviate the “smelly” water. Chlorination masks the smell but does not eliminate it.

City Maintenance Shop

Motion by A. Tjelmeland, seconded by Trevino, to approve plans and drawings for Maintenance Shop. Motion carried.

Ely City Council -2- September 21, 2000

RESOLUTION NO. 00-0921-48: Resolved by A. Tjelmeland, seconded by Schmidt, to set October 23, 2000 at 4:30 p.m. as time and date to receive bids for Maintenance shed, set October 23, 2000, at 5:00 p.m. as time and date for public hearing on construction of Maintenance shed and to direct Clerk to make publication of Notice to bidders, date and time to receive bids and date and time of Public Hearing on Construction of Maintenance Shed.

AYE: Sturgeon, Trevino, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Tree Trimming

Al Tjelmeland noted that City needs to inform citizens of our standards for taking care of tree trimming for trees that are on their property or on the street right of way abutting their property when the trees overhang the sidewalks or streets. These regulations are in Title III Chapter 5 Section 4 (3-5-4) of City Code.

Rental of Storage Facility

Al also noted that the City has furnishings in storage. The furnishings were in old Council room and Council should be aware that there will be $50.25 monthly fee for this storage. If someone has a better idea as to where they should be stored, Al would like to be notified. Council determined that the storage unit is probably the best solution.

Mayor Tjelmeland informed Council that he now has an office at City Hall and citizens should be made aware that their concerns should be funneled through City Hall.

Motion by A. Tjelmeland, seconded by Schmidt to adjourn. Meeting adjourned, 6:39 p.m.

_____________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

SEPTEMBER 11, 2000

Meeting called to order at 7:31 p.m. by Mayor Thomas M. Tjelmeland. Present: D. Sturgeon, J. Trevino, A. Tjelmeland, K. Schmidt, F. Joens. Also Present: Ed Brinton, Project Engineer, Steve Noack & Jeff Streitz, City Engineers. Guests: Bonnie Levien, Art Koffron, Sgt. Currans(LCSD), Clary Illian, Ganesh Ganpat, Dean Spina, Randy Zbanek, Sue Schulte, Dick & Dorathy Harger, Darrell Landuyt, Vernon & Audrey Yarbrough, Jim Miller, Mike Machula.

Motion by Sturgeon, seconded by Schmidt, to approve agenda as submitted. Motion carried.

Motion by A. Tjelmeland, seconded by Trevino, to approve minutes of August 14, and August 24, 2000 and correct typographical error in minutes of August 24^th. Motion carried.

Motion by Trevino, seconded by Schmidt, to pay bills as submitted. Motion carried.

Motion by Sturgeon, seconded by A. Tjelmeland, to place on file Treasurer’s report for month of August, 2000. Motion carried.

FUNDRECEIPTSEXPENSESGENERAL FUND2,189.6113,944.87ROAD USE FUND5,994.273,730.46TIF FUND38,646.00STREET PROJECT283,951.3830,539.46FIRESTATION PROJECT50,000.003,017.71SANITARY UTILITY4,169.032,843.51WATER UTILITY5,489.863,089.98SEWER UTILITY150,111.253,454.98 TOTALS540,551.4042,945.64Correspondence was reviewed, including results of Hoosier Creek Watershed survey.

Deputy Sheriff Currans distributed the month’s activity report.

Clary Illian asked about the City’s plans in regard to contracting for Planning Services. Mayor responded that although this is still the intention of the City, there is no schedule for proceeding. Time limitations and money have to be considered and the issues being addressed now are the Fire Station, followed by Library and Park improvements. We also are working on street improvements in area where new Fire Station will be located.

Public Hearing opened at 7:40 p.m. on the $4,000,000 Revenue Bond for the Cedar Rapids Science Station. No written or oral objections were received. Bonnie Levien asked what the obligation of the City of Ely would be in regard to repayment of these Bonds. It was explained that the City’s bond attorney had been contacted and he re-affirmed that under no circumstances would the City be obligated to make any payment or to do any taxing for payment of these bonds. Hearing closed upon motion of Schmidt at 7:45 p.m. Motion seconded by Sturgeon and motion carried unanimously.

RESOLUTION NO. 00-0914-44: Resolved by Schmidt, seconded by Joens, to proceed with the issuance and sale of not to exceed $4,000,000 of private Science Museum Revenue Bonds, Series 2000.

AYE: Sturgeon, Schmidt, A. Tjelmeland, Trevino, Joens

NAY: none

Resolution adopted.

Ely City Council -2- September 11, 2000

Randy Zbanek, Fire Chief, explained that the Fire Department has seen the plans and Specifications for the proposed building and has approved them.

RESOLUTION NO. 00-0911-45: Resolved by Schmidt, seconded by Trevino, to approve plans, Specifications and form of contract for construction of Fire Station.

AYE: Trevino, Joens, Sturgeon, Schmidt, A. Tjelmeland

NAY; none

Resolution adopted.

Art Koffron, Architect, told Council that Notice to bidders for construction of fire station has been published as required by law, and some of the potential bidders have told him they could not submit their bids by the date set in the publication because of need to coordinate with subcontractors. One bid has been received from Tjelmeland Construction. Al Tjelmeland, owner, said that it was difficult to get prices from all subcontractors and had, in fact, actually received one subcontractors price after submitting his bid. He said that his company would be willing to have the bid returned unopened if the Council decided to extend the deadline for bid submittal. Al also said he would be willing to have this done as he wants to be sure no one perceives there to be a conflict of interest.

RESOLUTION NO. 00-0911-46: Resolved by Trevino, seconded by Schmidt, to return bid to Tjelmeland Construction and extend date and time to receive and open bids to 4:30 p.m. on September 21, 2000, and to set date for Special Council Meeting of September 21, 2000, at 5:00 p.m. for consideration of said bids.

AYE: Joens, Trevino, Sturgeon, Schmidt

NAY: none

ABSTAIN: A. Tjelmeland (owner of company bidding on this project)

Resolution adopted.

A new City building is needed and could be built at Lagoon site, but until financing is evaluated, we can not proceed. Mayor suggested this could be discussed at special meeting on September 21^st if the evaluation is completed.

Motion by Sturgeon, seconded by Schmidt to table City building at Lagoon. Motion carried.

Solon Economist has requested to be named as “Official Newspaper”. It was decided that because of the number of projects, it would be in the City’s best interest to stay with a daily newspaper for the time being. The Clerk was asked to send Solon Economist a thank you letter for their interest and let them know we will see what we can do in the future.

City Engineer, Steve Noack presented the plans for improvements in old section of town. There are a number of improvements planned but it is not necessary to do all of them at once. They can be done in phases, but it is best to plan them all at the same time. Steve noted that the present roadway for Main Street and Banner Valley Road is on private property and should be realigned to use the City’s right-of-way. We can begin with installing a six or eight

inch water line and extend the water to the fire station sight. This will allow us to hook to new subdivision and that will take the load off the four inch main. This area has drainage from about three square miles and that needs to be considered also. Sanitary Sewer services were not included in any of the cost estimates. Steve Noack displayed the options available. Vernon Yarbrough suggested City buy the land where the current roadway is and leave the curve the way it is as that would be less costly.

Motion by Schmidt, seconded by Trevino, to authorize City Engineer to proceed with design for section two of proposal with curb, gutter, storm sewer, street and water extension to serve access to new fire station. Motion carried.

Ely City Council -3- September 11, 2000

Mayor Tjelmeland called for a five minute recess. Meeting reconvened at 9:06 p.m.

Ed Brinton presented a summary of current activities on water and waste water system. Chlorination equipment has been ordered and will be installed. This is taking first priority.

Mayor reported that the aerators were installed last week and already the lagoon looks and smells better.

Juan Trevino reported that he was notified of a second tree grant that is available. Alliant Energy has awarded the City a $500 grant, and matching funds are not required but are encouraged. The second tree grant has some sponsorship also from Alliant Energy and matching funds are required for that.. Juan talked to Dean Rathje from the former tree committee, and Dean suggested that ten trees are needed for Schulte Park. Eight foot trees would be best in this park. Two nurseries have been contacted and they have quoted approximately $1000 for these trees.

Motion by Schmidt, seconded by Sturgeon, to set aside $500 as matching funds for tree grant from current budget. Motion carried.

RESOLUTION NO. 00-0911-47: Resolved by A. Tjelmeland, seconded by Sturgeon, to approve FY2000 Road Use Report.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Motion by Schmidt, seconded by A. Tjelmeland, to reappoint Chet Hendrickson to five year term on Plan and Zoning Commission. Motion carried.

Discussion held on horses in residential district. Karl Schmidt would like to know where we stand and what land in the City violates the current zoning ordinance. He would not feel comfortable making any decision until he has that information. Mayor explained that a land use study needs to be done by Plan and Zoning to make recommendation on re-zoning land so that it fits within the ordinance we have or re-do the ordinance to make some of the non-conforming uses into conforming uses. Juan Trevino said he has talked to citizens and found there is about a 50/50 split on their feeling on this issue. Frank Joens asked if it wasn’t more of an enforcement issue, as we have the rules, but we do not enforce them. Mayor noted we are moving from a small rural town to a small urban town and we must deal with the problem as a total. Mayor agrees it is an enforcement issue but time isn’t available to enforce every code violation. Al Tjelmeland suggested we take the present situation to the attorney.

Motion by A. Tjelmeland, seconded by Joens, that we send the issue to the attorney to uphold the code as far as having horses in residential districts. Further discussion was held. Don Sturgeon asked if attorney would have to review the uses of any and all people within the City. Al said he was only addressing having horses in residential districts in his motion. Juan Trevino asked if there was a compromise that the horse owner would like to present as it was suggested at the last meeting that there might be one. None was stated. The question was called and the Mayor asked for a show of hands to insure accurate voting record. Joens, A. Tjelmeland, and Trevino voted aye, with Schmidt and Sturgeon voting nay. Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to table item on Zoning Administration until the current Zoning Administrator wants to readdress the issue. Motion carried.

Juan Trevino noted that he had a citizen ask about the flooding on Highland and Hillcrest. Correction of this is being planned but there is no time frame for when it will be done.

Ely City Council -4- September 11, 2000

Motion by A. Tjelmeland, seconded by Schmidt, to adjourn. Motion carried. Meeting adjourned, 10:14 p.m.

____________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

___________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

SPECIAL MEETING

AUGUST 24, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: K. Schmidt, J. Trevino, F. Joens, A. Tjelmeland. Absent: D. Sturgeon (excused) Also Present: City Attorney, Robert Hatala. Guests: Jim Miller, Keith Schulte, Sue & Jess Schulte, Randy Zbanek, Gary Whittom, Art Koffron.

Motion by Trevino, seconded by Schmidt, to approve agenda. Motion carried.

Fence for Horses in Residential Zoning District

Mayor highlighted the events leading up to the current situation involving horses existing in a residential zoning district. Discussion held on how it is determined that a violation of the City Ordinances has occurred. Schmidt noted that he does not believe horses in residential zoning are a significant issue and does not see that they should be considered a bothersome animal. Mayor noted that the code is not always clear and definitions need to be expanded and clarified. He would like to have an ordinance enacted, which would permit non-customary uses in residential zoning if certain conditions existed. Joens said the present animal ordinance has been working for a number of years and asked why we would want to go to the expense to change it at this time? A. Tjelmeland noted that he did not feel the present code is unclear and there is no reason to incur the expense to change the ordinance. Everyone agreed the current ordinance does not allow horses in residential district.

Motion by Tjelmeland, seconded by Joens, to send matter to attorney and have him give Council the options they have. Discussion followed. Randy Zbanek reviewed the events that led up to tonight’s meeting. He would like to see a compromise. Although all neighbors were not contacted before the horses were obtained, he knows there was no intent to offend the neighbors. A call for a vote on the motion was made and the motion carried.

Mayor called for a five minute recess and meeting reconvened at 8:26 p.m.

Resolution considering Final Plat of Southbrook Sixth Addition

Final Plat of Southbrook Sixth Addition was submitted. Council had reviewed this plat at regular August meeting and wished clarification on the requirement for 80 foot frontage on all lots in R-1 (Single Family Residential) Zoning District. It has been determined that when lots curve inward, the 80 foot frontage requirement will be at the building (or setback) line and if that is met, there does not have to be 80 feet frontage at the front property line. This is to accommodate lots within cul-de-sacs and lots that front on a street curve. These lots are “pie” shaped and will normally contain larger square footage than the typical oblong residential lot.

RESOLUTION NO. 00-0824-43: Resolved by Joens, seconded by Schmidt, to approve Final Plat of Southbrook Sixth Addition containing 29 lots.

AYE: A. Tjelmeland, Schmidt, Trevino, Joens

NAY: none

ABSENT: Sturgeon

Resolution adopted.

Mayor informed Council that a Deputy Clerk has been hired and will begin September 6, 2000. New office hours will be 9 a.m. to 7:30 p.m. on Mondays, 9 a.m. to 4:30 p.m. on Tuesday through Thursday and closed on Friday.

Fire Station - Review of Plans and Specifications and set Date for Public Hearing – 9/11/00

Art Koffron, Architect, submitted preliminary plans and specifications for Firestation. He said that Council could use their discretion on whether to require bid bonds and performance bonds.

Motion by A. Tjelmeland, seconded by Jones to place on file, proposed Plans and Specifications for firestation, direct publication of notice requesting bids and to set public hearing for Monday, September 11, 2000 at 7:30 p.m. on final plans and specifications. Motion carried

Ely City Council -2- August 24, 2000

Hillcrest Street Repairs

A. Tjelmeland asked Council members to look at Hillcrest Street, as City needs to address paving and drainage problems. Options are to put a pipe on the southeast side of intersection of Highland and Hillcrest and run drainage across Highland or to put a swale in on the east side of Hillcrest.

Other Matters

City has received the liner for the lagoon. We are getting 400 more feet of matting than was originally discussed. Curtain wall has been delivered and is not yet installed. DNR is requiring the improvement schedule to be moved up. More information will come to Council in regard to water chlorination.

Motion by Schmidt, seconded by A. Tjelmeland, to adjourn. Motion carried. Meeting adjourned, 8:56 p.m.

_________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

_________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

AUGUST 14, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present. A. Tjelmeland, K. Schmidt, D. Sturgeon, J. Trevino, F. Joens. Guests: Lloyd Duffe, Kelly & Randy Zbanek, Bonnie Levien, Dean Spina, Ganesh Ganpat, Dorathy & Dick Harger, Dean Billick, Steve Noack, Gary Whittom, Chad Sands.

Agenda revised to include discussion on Harger’s Fence Permit and pony’s in residential districts.

Motion by Schmidt, seconded by Sturgeon, to approve agenda as revised. Motion carried.

Motion of A. Tjelmeland, seconded by Schmidt, to approve minutes of meetings of July 10^th, July 17^th and July 31^st. Motion carried.

Motion by A. Tjelmeland, seconded by Joens, to pay bills as submitted. Motion carried.

Motion by Schmidt, seconded by Joens, to place July Treasurer’s reports on file. Motion carried.

FUNDREVENUESEXPENSESGENERAL4,918.608,165.53ROAD USE TAX5,293.114,778.09DEBT SERVICE2,949.78TIF3,428.73 STREET PROJECT 42,726.27SANITARY3,332.362,262.67WATER6,348.382,361.27SEWER5,621.47 4,915.62TOTALS 31,892.43 65,209.45

Deputy Sheriff, Lyle Rusk, distributed report for previous month. Increase Sheriff’s coverage seems to be working well.

Lloyd Duffe explained that his renters did not pay water bill and there is an outstanding balance of about $215 and he doesn’t wish to be required to pay the whole amount. This matter will be reviewed further.

Mayor explained that a while back Dick Harger requested a permit for a fence and said he would like to put a pony on the property. Since the fence permit was allowed, the City has discovered that the City Ordinances do not allow horses in residential zoning. They can be in agriculture zoning if certain conditions are met and Harger’s property is approximately 4 acres. Schmidt explained that he is not opposed to changing our ordinance to allow horses. A. Tjelmeland and Joens expressed concerns about changing the ordinance. It was determined that the City is planning a special meeting for other matters and this issue will be added to that agenda for further review.

Vacation of right of way at northwest corner of Jappa Road and Dows St.

Public Hearing opened at 8:14 on vacation of right of way at Northwest corner of Jappa Road and Dows St. No oral or written objections received. Plan and Zoning has reviewed this request and did not take action because of questions they had. Council noted that this piece of property is no longer needed because of the realignment of Dows Street. Hearing closed at 8:16 p.m.

RESOLUTION NO. 00-0814-40: Resolved by A. Tjelmeland, seconded by Trevino, to vacate property at Northwest corner of Dows Street and Jappa Road to adjacent property owner.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Ely City Council -2- August 14, 2000

Issuance of $4,000,00 in aggregate principal amount of private Science Museum Revenue Bonds

Dean Spina and Ganesh Ganpat addressed the council in regard to issuing Revenue Bonds for the Science Station enhancements. This project is within eight miles of the City and so the City is well within its right to support issuance of these bonds so the bonds can have tax-exempt status. The sale of these bonds will not jeopardize the City’s future borrowing ability and in no way will the City of Ely have any liability to make repayment of the Principal or interest. This type of support has been given by other cities in the recent past and those cities have committed funds for other project this year, making Ely a better choice for this project.

Dean explained that if the Council is in agreement, they need too approve a resolution setting a public hearing for the regular September meeting and publish notice. After the public hearing, the project can go ahead providing there are not objections at that Public Hearing. Council reviewed drawings of the proposed project, which includes an IMAX theatre. The City of Ely benefits by having this type of service in the area.

Schmidt asked that the City verify the proposal as presented is in City’s best interest. The Clerk will notify bond attorney and ask for an opinion.

RESOLUTION NO. 00-0814-41: Resolved by Schmidt, seconded by Joens, to fix a date of September 11, 2000, at 7:30 p.m. for public hearing on sale of $4,000,000 of Science Museum Revenue Bonds; direct publication of notice of intent to issue said bonds; and authorize the execution of a memorandum of agreement to cover said project.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Draft Land Use Plan – Set date for Open House

Plan and Zoning Commission have drafted Future Land Use and Growth Boundary Plan under the direction of East Central Iowa Council of Government (ECICOG). Council discussed setting a date for an open house so residents of Ely and the surrounding area can review what has been proposed and make comments. Plan and Zoning suggested Wednesday, September 20 for this open house. Council had conflicts and requested that open house be scheduled for Tuesday, September 19 at 7:00 p.m.

Final Plat – Southbrook 6^th Addition

Final Plat for Southbrook 6^th Addition was reviewed. Members of the Council were concerned about the size of some of the lots.

Motion by Schmidt, seconded by A. Tjelmeland, to table Final Plat of Southbrook 6^th Addition until Special meeting this month. Motion carried.

Engineering for improvements on Main, Rowley and Walker Streets

Mayor explained that before City can proceed with fire station, City will need to “swap” property with Krobs and a survey is needed for that “swap”. Steve Noack, City Engineer, explained the process of design work. Preliminary design will be submitted and then Council will review that. Once everyone agrees on the preliminary, the Engineer will proceed with final design.

Motion by Trevino, seconded by Joens, to authorize Shive Hattery to proceed with preliminary design work for improvements in old section of town – work to include 1) a survey of whole site, including elevations and sidewalk locations, 2) curb and gutter, storm sewer and realignment of intersections at Main and Rowley, 3) enlarging 4 inch water main from Poplar to Rowley with design to be submitted for September 11^th Council Meeting. Motion carried.

Ely City Council -3- August 14, 2000

Pay Estimate #3 for Dows & Poplar Street Project

RESOLUTION NO. 00-0814-42: Resolve by A. Tjelmeland, seconded by Schmidt, to approve Pay Estimate #3 to Cedar Valley Asphalt in the amount of $30,321.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Close Walker Street on 8/20/00 – request from St. John’s Church

Motion by A. Tjelmeland, seconded by Joens, to approve closing Walker Street on August 20^th. Motion carried.

Appointments

Motion by A. Tjelmeland, seconded by Schmidt, to appoint Bonnie Levien to a five-year term on Plan and Zoning Commission. Motion carried.

Motion by Schmidt, seconded by Joens, to reappoint Randy Zbanek and Michael Machula to a two-year term on Park & Recreation Commission. Motion carried.

Motion by Joens, seconded by Sturgeon, to accept, with sincere regret, the resignation of Louis Stepanek from Plan and Zoning Commission. Motion carried.

Motion by Schmidt, seconded by Joens, to appoint Stacy Housenga and Maria Steenblock to a six-year term on the Library Board. Motion carried.

City Building at Lagoon site

Preliminary plans were submitted for a maintenance building to be erected at the lagoon. Present building could be sold. Proposed price is about $85,000 with about $30,000 to come from sale of present building. Financing will be researched and bids will be obtained.

Water upgrades – Chlorination system

Hawkins Water Treatment has submitted a proposal for a chlorination system for a cost of $3200 plus installation for each well. Installation should be about $800 each, so total cost for both wells will be about $8000.

Motion by Schmidt, seconded by Joens, to authorize Mayor to proceed with proposal for chlorination system as proposed by Hawkins Water Treatment. Motion carried.

Discussion held on zoning administration. This is getting to be too big of a job to be handled as part of the Mayor’s job. The Mayor will look into contracting for building inspections.

Motion by Schmidt, seconded by Joens, to adjourn. Motion carried. Meeting adjourned, 9:52 p.m.

__________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

____________________________

Roberta A. Hamdorf, City Clerk

CLERK’S NOTES - JULY 2000

Mayor to talk with Linn County about 28E agreement for rock on Banner Valley Road (discuss with Linn County Engineer.

Contact REC about submitting Street Light Resolution for all new lights before installing – Done 8/10/00

ELY CITY COUNCIL

SPECIAL MEETING

July 31, 2000

Meeting called to order at 7:00 p.m. by Mayor Thomas M. Tjelmeland. Present: A. Tjelmeland, D. Sturgeon, J. Trevino. Absent: K. Schmidt (excused), F. Joens. Guests: Bonnie Levien, Randy Zbanek, Jim Miller.

Motion by A. Tjelmeland, seconded by Trevino, to approve agenda as presented. Motion carried.

Motion by Sturgeon, seconded by A. Tjelmeland, to place June 2000 Treasurer’s report and FY200 year end Financial report on file. Motion carried.

FUNDREVENUESEXPENDITURESGENERAL6,641.3613,594.01ROAD USE5,763.774,691.49DEBT SERVICE2,379.86TIF FUND5,033.62STREET PROJECT 804.8723,023.20SANITARY UTILITY4,428.165,663.76WATER UTILITY9,252.63382.74SEWER UTILITY5,403.74772.99

Issuance of $400,000 in General Obligation Notes for building and equipping fire station

Public hearing opened at 7:05 p.m. on issuing $400,000 in General Obligation Notes for building and equipping a new fire station. No oral or written objections received. Bonnie Levien commented that this building is a great idea. Public hearing closed at 7:06 p.m.

RESOLUTION NO. 00-0731-38: Resolved by Trevino, seconded by Sturgeon, to take additional action for authorization of a loan agreement and the issuance of $400,000 General Obligation Capital Loan Notes, Series 2000

AYE: Sturgeon, A. Tjelmeland, Trevion

NAY: none

Resolution adopted.

Mayor reminded Council that at next meeting we will be dealing with Engineer for street improvements to be done in conjunction with the Fire Station.

Resolution considering release of Maintenance Bond for Hillside 6^th Addition

Discussion held on manholes in the Hillside Additions.

Motion by A. Tjelmeland, seconded by Trevino, to table release of maintenance bond for Hillside 6^th Addition until August meeting. Motion carried.

Flag pole installation

Letter has been received from Don Musil in regard to funds that he believes may be available for the Community Center Flag Pole. He recommended that a five inch aluminum pole instead of the previously approved three inch pole. There is substantial increase in cost, but it will be sturdier and aesthetically more pleasing.

Motion by A. Tjelmeland, seconded by Trevino, to authorize City Clerk to order a tapered flag pole with a five inch base. Motion carried.

Ely City Council -2- July 31, 2000

Current City Clerk’s wages

RESOLUTION NO.00-0731-39: Resolved by A. Tjelmeland, seconded by Trevino to pay current City Clerk an hourly wage of $14.25 for FY2001.

AYE: Sturgeon, Trevino, A. Tjelmeland

NAY: none

Resolution adopted.

Al notified Council that there was another outage at the lagoon today because of a lightning strike. We need to have an automatic alarm system set up through the telephone lines so someone is made aware of the situation when it happens. This is being done for the water system and it makes sense to do it for the lagoon also.

Motion by A. Tjelmeland, seconded by Sturgeon, to adjourn. Motion carried. Meeting adjourned, 7:40 p.m.

_____________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

SPECIAL MEETING

July 17, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: Juan Trevino, Frank Joens, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Bonnie Levien, Lyle Rusk, Randy Zbanek, Gary Whittom, Ed Brinton.

Motion by Sturgeon, seconded by Trevino, to approve agenda as amended. Motion carried.

Council reviewed a letter that was received from Banowetz’ requesting that bike racks be placed on Dows Street adjacent to the Fire Station. Council agreed to consider this request and will get prices and discuss this at next meeting.

Council reviewed radar reports as submitted by Linn County Sheriff’s Department.

Request to close Rock Island Drive for block party on August 12, 2000

Motion by Trevino, seconded by Joens, to approve closing off Rock Island Drive on August 12, 2000, (rain date of August 19, 2000) for a block party provided that one lane is kept open in case of emergency. Motion carried.

Bonnie Levien reported that they have a Linden tree in the parking in front of their property that is dead and they will be removing it. She asked if City would take large pieces to lagoon. Council agreed that this could be done.

$525,000 General Obligation Bonds

Motion by Tjelmeland, seconded by Joens, that form of Tax Exemption Certificate for $525,000 General Obligation Bond issue be placed on file and approved. Motion carried.

Motion by Sturgeon, seconded by Schmidt that the form of Continuing Disclosure Certificate for $525,000 General Obligation Bond issue, be placed on file and approved. Motion carried.

RESOLUTION NO. 00-0717-31: Resolved by Schmidt, seconded by Sturgeon, to appoint Bankers Trust Co., N.A. of Des Moines, IA to serve as paying agent, bond registrar and transfer agent and authorize approval to execute paying agent and bond registrar and transfer agent agreement for the $525,000 General Obligation Bonds – August 1, 2000 issuance.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

RESOLUTION NO. 00-0717-32: Resolved by Schmidt, seconded by Sturgeon, to amend resolution authorizing and providing for the issuance of $525,000 General Obligation Bonds and levying a tax to pay said Bonds as passed and approved on March 6, 2000, by substituting a new resolution therefor.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmleland

NAY: none

Resolution adopted.

Ely City Council -2- July 17, 2000

Poplar Street Storm Water Drainage

Al explained that the Poplar Street easement can be done by legal easement agreement and we should contact Heather at Brain Engineering if more information is needed. This agreement can be drawn up by the City Attorney. Brown Backhoe will be doing the grading as soon as time permits.

Al explained that George Engel put a fence in across the property and City should reimburse him from the Poplar Street Project funds.

Motion by Trevino, seconded by Joens, to direct Rob Brown to proceed with grading, City obtain easement and pay George Engel $200 for fence work that has been completed. Motion carried.

It was requested that George submit an invoice to the City for this fence.

Driveway concerns – 1930 Dows Street

Council members have checked on the driveway at 1930 Dows Street per the request received at last week’s Council meeting. It was measured and found to be 3 ½” from curb to gutter which is normal but the drive slants down immediately because of the way the drive was installed. It was determined that driveway installation is the problem, not the curb and gutter and the driveway was not installed by the City. If drive is raised, the yard drain on east side of drive will need to be adapted accordingly. Frank checked this out by driving into the driveway and did not have any problems. The City will send a letter explaining that the curb seems adequate.

28E Agreement – Banner Valley Road

Motion by A. Tjelmeland, seconded by Joens, to table 28E Agreement with Linn County, for rock on Banner Valley Road and discuss this further with County Engineer. Motion carried.

Engineering - Main Street from Rowley to Banner Valley, including Rowley & Main Street intersections

Motion by A. Tjelmeland, seconded by Sturgeon to table Engineering for Main Street and Rowley and Main Street intersections. Motion carried.

Southbrook 6^th Addition – Street Light Resolution

RESOLUTION NO. 00-0717-33: Motion by A. Tjelmeland, seconded by Joens, to approve street light resolution for 5 new lights in Southbrook Sixth Addition.

AYE: Schmidt, Sturgeon, Trevino, Joens, A. Tjelmeland

NAY: none

Resolution adopted.

Linn County REC has jurisdiction over the property east of Jappa Road. Council agreed that they wish to have REC submit request for Street Light Resolutions so they can review what is being done before the lights are installed.

Aadopting fees for Non-Sufficient funds (NSF) checks

Discussion held on whether a $20 charge for a non sufficient fund check was adequate. Council wants the fee to cover the administrative costs involved with handling this type of check.

RESOLUTION NO. 00-0717-34: Resolved by Schmidt, seconded by Trevino, to assess a $20 fee for each non sufficient fund check that the City receives.

AYE: Trevino, Schmidt, Sturgeon

NAY: A. Tjelmeland, Joens

Resolution adopted.

Ely City Council -3- July 17,2000

Employee Benefits

Health insurance quotes have been requested. Only the League sponsored company, J. A. Reno, sent in quotes. City must have at least two employees covered to qualify for a group rate. The actual cost of the coverage will be determined once the City sends in the required employee information.

RESOLUTION NO. 00-0717-35: Resolved by A. Tjelmeland, seconded by Joens, to approve employee benefits as reviewed and discussed at last week’s meeting.

Discussion held on whether vacation schedule is too lenient as compared with other City’s. Suggestion was made to revise it to reflect 3 weeks vacation after 8 years and 4 weeks after 15. It was noted that hourly wage in Ely may be a little lower than in some other so the more lenient vacation schedule is acceptable.

Mayor called for a vote on Resolution No. 00-0717-35.

AYE: Schmidt, Sturgeon, Joens, A. Tjelmeland

NAY: Trevino

Resolution adopted.

Fire Station and issuance of Capital Loan notes for Fire Station

Mayor reminded Council that there will be a meeting on July 18 in regard to the Fire Station Project. One of the things to discuss at this meeting will be drafting a new 28E (intergovernmental) agreement for formulating operating structure between the City and township.

At meeting of June 14, 2000, Fire Department Trustees approved a new station. City Council has endorsed this building, but has not yet taken any official action .

RESOLUTION NO. 00-0717-36: Resolved by Schmidt, seconded by Trevino, that City Council of the City of Ely, authorizes construction of a new Fire Station.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Discussion held on hiring an architect for design work on fire station. KNV Architects has proposed they can do the work for $15,000,. After much discussion it was determined that even though this is a large figure, it is well under what we might expect to pay. Joens asked if we had obtained bids from anyone else. Mayor talked to three other architects and cost run about 6-7% of contract cost.

Motion by Schmidt, seconded by Trevino, to enlist the services of KNV Architects to do design and specifications per city directives for a new Fire Station, at a cost to not exceed $15000, subject to outcome of public hearing. Motion carried.

RESOLUTION NO. 00-0717-37: Resolved by Trevino, seconded by Joens to fix date of July 31, 2000 at 7:00 p.m. for a meeting on the authorization of a loan agreement and issuance of $400,000 General Obligation Capital Loan Notes for a Fire Station as a General Corporate Purpose.

AYE: A. Tjelmeland, Sturgeon, Joens, Trevino, Schmidt

NAY: none

Resolution adopted.

Ely City Council -4- July 17, 2000

Unlawful use of City Property

Mayor discussed the need to establish a policy for use of street by private businesses or property owners. He would like to see something in writing that explains when and how public property can be used by private concerns. It was the consensus of the Council that an ordinance should be drafted for Council review.

Al noted that he has obtained three bids for undercoating on the new truck. The highest bid was for $1200 and it was an oil base. Al also received a bid for $500 for needed repairs for the red truck. He has also asked Gary to get a bid for transmission work on the Red Truck (truck #2). Council agreed that these projects can be done with money in the current budget.

Lagoon Improvements – Ed Brinton

Mayor discussed the City’s position in regard to the bill submitted by Whitter’s Construction. Whitter’s proceeded with this work even after determining their equipment wasn’t capable of doing the required services. Whitter’s did not contact the City before proceeding, so the City should not be liable. City did paid for the work done by Drain Wizard which was done under City authorization.

Ed Brinton explained that he had contacted E & J in regard to completing electrical work to water controls.

Motion by A. Tjelmeland, seconded by Trevino, to authorize E & J Electric to complete work for water controls, at a cost to not exceed $5722. Motion carried.

Ed explained that the current chlorine system doesn’t work well and only one well has cholorine. City has a liquid system and the only other option is a gas system. A gas system is more efficient, but is costlier, has higher risk, and must be housed in a separate building.

Council authorized Ed to look into upgrades for the water system and bring back recommendations to the August 14^th meeting.

Ed Brinton explained the status on Lagoon Improvements. The lagoon embankment is stell leaking and he suggests that we may be able to stop the leak by placing a rubber liner in the bottom. Since we can save a lot if we don’t drain the lagoon he suggested we experiment with a small area. We will place sand in the liner to weight it so it sinks. We will see how that works and if it works, we can put it in the rest of the area where it is needed. These liners are usually placed when the lagoon is new.

Ed explained that the baffle will need to be longer than originally planned as the dredging of the lagoon added depth. The cost of the baffle is $10,300 and it has been ordered.

Clerk reminded Council and Mayor of Plan and Zoning meeting on Wednesday July 19, 2000, at 7 p.m.

Motion by Schmidt, seconded by Trevino, to adjourn. Motion carried. Meeting adjourned, 9:52 p.m.

____________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

_____________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

July 10, 2000

Meeting called to order at 7:30 p.m. by Mayor Protem, Al Tjelmeland. Present: Sturgeon, Schmidt, Trevino, Joens, A. Tjelmeland. Absent: Mayor T. Tjelmeland. Guests: Everett Lint. Tammy & John O’Connor, Gary Whittom, Deputy Sheriff, Rex Ramsay.

Motion by Trevino, seconded by Schmidt, to approve agenda as submitted. Motion carried.

Motion by Sturgeon, seconded by Joens, to approve and place on file minutes of meetings of June 12, 2000 and June 20, 2000. Motion carried.

Motion by Schmidt, seconded by Sturgeon, to pay bills as submitted. Motion carried.

Council reviewed a request to hold a block party on August 12, 2000. The fire department would like a lane left available in case of emergency.

Motion by Trevino, seconded by Joens, to table action on closing Rock Island Drive on August 12 for a a block party until the special meeting next week. Motion carried.

Residents of 1930 Dows St explained that they have a problem with cars scraping as they turn into their driveway since the City installed the rolled curb. They asked if City could level the curb cut to make it accessible. Al Tjelmeland explained that the City will have the City Engineer take a look at the curb to see if it meets specifications. Council members agreed this would be the best way to handle the situation.

Everett Lint notified Council that storm sewer at end of Poplar Street has not been finished and wants to know when this can be done. Al Tjelmeland explained that the City is talking with the Engel’s to get an easement and that may be the way to get drainage to go between the lots at end of Poplar. Discussion held on running a swale to the southwest corner of the Lint Property. Everett agreed to give the City an easement at no cost which could be used to run a tube to the creek. Al agreed that O’Connor’s could tie their house gutters into this tube. Midamerican Energy has a gas line in the same area and so locates will be very important before any work is done.

Rex Ramsay, from Piper Jaffray explained that three bids were received for the issuance of $525,000 of bonds as follows:

Company

Bernardi Securities, Inc. 251,231.25 5.7391

Banker;s Bank 261,212.50 5.9671

Ruan Securities, Inc. 250,033.75 5.7117

Although these bids are not as low as they would have been a year ago, they are quite attractive and Rex recommended the City proceed to accept low bid from Ruan Securities, Inc,

RESOLUTION NO. 00-0710-30: Resolved by Joens, seconded by Schmidt to accept offer from Ruan Securities Corporation of Des Moines, IA to purchase $525,000 of Municipal Bonds for City of Ely at a net interest cost of $250,033.75.

AYE: Joens, Trevino, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Ely City Council -2- July 10, 2000

A letter has been received requesting that the northwest corner of Dows and Jappa be vacated and included in the lot adjacent. Council does not want this property and will proceed with steps necessary to vacate. Karl noted that whoever receives this land should be responsible for all legal work necessary to obtain easements.

Motion by Trevino, seconded by Schmidt, to set date of August 14, 2000 for public hearing on vacating right-of-way at corner of Dows and Jappa Road. Motion carried.

Motion by Schmidt, seconded by Sturgeon, to adjourn. Motion carried.

_____________________________

Allen Tjelmeland, Mayor Protem

ATTEST:

________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

SPECIAL MEETING

June 20, 2000

Meeting called to order at 12:30 p.m. .by Mayor Thomas M. Tjelmeland. Present: Al Tjelmeland, Karl Schmidt, Don Sturgeon. Absent: Frank Joens, Juan Trevino.

Agenda placed on file as submitted.

Work session held on employee benefits.

RESOLUTION NO. 00-0620-29: Resolved by Sturgeon, seconded by Schmidt to give each full time employee up to $300 monthly, based on no tax liability, to cover cost of single family health insurance, and keep insurance benefit separate from regular wages.

AYE: A. Tjelmeland, Sturgeon, Schmidt

NAY: none

Resolution adopted.

Mayor notified Council that E & J Electric has submitted a proposal for surge protectors for pump house and lagoon electrical controls. This will be an additional method of ensuring uninterrupted utility service. The proposal is for $1600. E & J will begin this installation as soon as possible.

Motion by Sturgeon, seconded by A. Tjelmeland, to adjourn. Motion carried. Meeting adjourned, 1:40 p.m.

_____________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

June 12, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: Don Sturgeon, Frank Joens, Al Tjelmeland, Karl Schmidt. Absent: Juan Trevino. Guests: Charles Pribble, Lloyd Duffe, Keith Schulte, Bonnie Levien, George Engel, Gary Whittom, Lyle Rusk.

Motion by Sturgeon, seconded by A. Tjelmeland, to approve agenda. Motion carried.

Motion by K. Schmidt, seconded by Sturgeon, to approve minutes of meeting of May 8, 2000, as submitted. Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to pay bills as submitted. Motion carried.

Motion by A. Tjelmeland, seconded by Sturgeon to approve Treasurer’s report for May, 2000. Motion carried.

FUNDREVENUESEXPENDITURESGENERAL FUND82,082.2080,659.41ROAD USE TAX5,144.582,668.01DEBT SERVICE9,895.8767,001.25TIF12,394.12STREET PROJECT78,487.44SANITARY UTILITY4,240.442,639.60WATER UTILITY5,567.781,945.78SEWER UTILITY4,747.8124,039.85

Mayor told Council he will be attending a couple of workshops in regard to City issues.

Water Runoff & Possible solutions-Northgate Lloyd Duffe asked about storm sewer plans for north edge of City and suggested that a lateral line be connected to the 18” storm sewer line onn the west side of State Street as that line is not being used. Mayor agreed that this was a possibility, but running the line under State Street would be costly and it has not been determined that there is a need. Mayor has checked the area after heavy rains and the dike is still doing what it was designed to do. Al Tjelmeland said he also has checked this area and thinks we need to continue to monitor the situation during subsequent rains to see if we need to re-evaluate the situation. Water has come up to within 6 to 8 inches of the top of the dike, but has quickly receded. Keith Schulte noted that a retention basin was installed and tiling was done as part of the recent development of this area and the runoff problems have actually been improved. City agreed they will continue to monitor the situation, add storm sewer for the north part of City in the long range plan. The installation of additional storm sewer lines will be scheduled according to need.

Installation of Storm Sewer Mayor Tjelmeland explained that when Poplar Street was lowered it was decided to put storm sewer down the easement and it has been determined that this easement was only for sanitary sewer with storm water to run along the surface, so the storm sewer will not be needed. The Engel’s own property adjacent to this area and since the cul-de-sac was installed, they no longer have access to a part of their lot. Mayor suggested that the City could provide access to them through the lot that was purchased for the fire station. The ditch will need to be filled and once the fire station is completed, the Engel’s could have access through the parking lot. It would not be a good idea to determine exactly where that access will

ELY CITY COUNCIL -2- June 12, 2000

be until the fire station is built, but in the mean time, the City can provide a letter to the Engel’s stating the agreement for that access when the station is done.

Al Tjelmeland also stated the Engel’s fence was destroyed by the developer, the maintenance bond has probably expired and he would like City to replace that fence. It is only about 75 feet.

Motion by A. Tjelmeland, seconded by Joens, to have city restore Engel fence. Motion carried.

Deputy Sheriff Lyle Rusk expressed appreciation for the way the Fire Department handled the unpleasant situation of the fatal vehicle accident on Jappa Road.. Al Tjelmeland explained that the Fire Department was impressed with the professionalism that was shown by the Sheriff’s Department and other emergency response personnel.

Southbrook 6^th Addition

RESOLUTION NO. 00-0612-22: Resolved by Schmidt, seconded by Joens, to accept improvements in the Southbrook Sixth Addition.

AYE: Sturgeon, Schmidt, A. Tjelmeland, Joens

NAY: none

Resolution adopted

Council reviewed the Street Light Resolution for the Southbrook 6^th Addition, and questioned the use of the new style of lights. They expressed concern over the amount of light that would be given by these lights.

Motion by Schmidt, seconded by Sturgeon, to table the Street Light Resolution for Southbrook 6^th Addition. Motion carried.

Engineering Profiles for street in old part of City

The City Engineer has submitted a proposal for design work for Main Street including installing water main, regrading and paving with asphalt using a concrete curb and gutter; regrading and repaving of Dows St., Walker St., and Rowley St. with chip and seal. The estimated cost for design work for this project is $13,800. After discussion, Council determined it would be best to look into less detailed engineering to reduce the cost.

Motion by Sturgeon, seconded by Joens to table estimate for Engineering profiles of older section of City. Motion carried.

Dows & Poplar Street Project

RESOLUTION NO. 00-0612-23: Resolved by A. Tjelmeland, seconded by Schmidt, to direct City Engineer to proceed with preparation of final assessments for Dows & Poplar Street Project.

AYE: Schmidt, A. Tjelmeland, Joens, Sturgeon

NAY: none

Resolution adopted.

RESOLUTION NO. 00-0612-24: Resolved by A. Tjelmeland, seconded by Schmidt, to approve Pay Estimate #2 to Cedar Valley Asphalt in the amount of $33,746.10 for the Dows and Poplar Street Project.

AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

ELY CITY COUNCIL -3- June 12, 2000

Liner for New Truck

Council reviewed bid for liner for new City Truck. Gary suggested the bid is not for what the City needs.

Motion by A. Tjelmeland, seconded by Sturgeon, to table truck liner for new truck. Motion carried.

Bid(s) for City Park Parking Lot

Proposal was received from Cedar Valley Asphalt for off-street parking for new park. The bid is quite high and Council was concerned that this might have been based on the fact that there was a concern about underground utilities in this area.

Motion by Joens, seconded by Sturgeon, to deny all bids for construction of off street parking for Schulte Park. Motion carried.

Review of Plans for Firestation

Al Tjelmeland showed plans that have been drawn for six stall fire station. There is also additional rooms for meeting, training and even possibly an ambulance in the future. Down the road, the City could turn the current Fire Station into a Library. Remodeling for a new Library would be around $135,000, but it is not possible to finance both projects at this time. Mayor said that he would like to dovetail these two project together and will be talking to bond Counsel on how financing can be put together.

Tuckpointing of Community Center

Bids have been received from two companies for tuckpointing of Community Center. The low bidder can not do the work until spring of 2001.

RESOLUTION NO. 00-0612-25: Resolved by Sturgeon, seconded by Joens, to accept the quote from Zangerle Masonry for tuckpointing of Community Center, subject to receiving proof of Insurance and price be quaranteed for work done in Spring 2001.

AYE: Sturgeon, Joens, A. Tjelmeland, Schmidt

NAY: none

Resolution adopted.

Wage Resolution – FY2001

Wages for FY2001 were discussed. Council reviewed each position and set amount. It was determined that a work session is needed to discuss personnel policies and benefits. The work session was set for June 20, 2000 at 12:00 p.m.

RESOLUTION NO. 00-0612-26: Resolved by Joens, seconded by Schmidt, to adopt wages as discussed and set salaries for FY2001

AYE: A. Tjelmeland, Schmidt, Sturgeon, Joens

NAY: none

Resolution adopted.

Resolution revising Investment Policy

During the City Audit, the investment policy was reviewed and it was recommended that the current policy be revised to conform to State Code changes. Council reviewed the changes.

ELY CITY COUNCIL -4- June 12, 2000

RESOLUTION NO. 00-0612-27 Resolved by Sturgeon, seconded by Joens, to approve revision of City Investment Policy.

AYE: A. Tjelmeland, Joens, Sturgeon, Schmidt

NAY: none

Resolution adopted.

Sale of Bonds – Resolution directing the Advertisement for Sale

RESOLUTION NO. 00-0612-28: Resolved by A. Tjelmeland, seconded by Sturgeon, to direct the advertisement for sale of $525,000 in General Obligation Bonds.

AYE: Joens, Sturgeon, Schmidt, A. Tjelmeland

NAY: none

Resolution adopted.

Approval of Cigarette permits

Motion by A. Tjelmeland, seconded by Schmidt, to approve renewal of Cigarette permits for Hoosier Creek, Cleppe’s and Odie’s.

Motion approving renewal of Liquor and Sunday Sales Permit – Hoosier Creek

Motion by Sturgeon, seconded by Schmidt, to approve renewal of Liquor and Sunday Sales permit for Hoosier Creek Stores. Motion carried.

Appointments

Motion by A. Tjelmeland, seconded by Joens, to appoint Dean Rathje, Angie Boyd and Judy Janssen to a six year term on Library Board. Motion carried.

Discussion held on Chip and Seal for Banner Valley Road. Mayor will discuss this item further with Linn County Engineer. County Engineer has told Mayor that Jappa Road Chip and Seal project can not be done this year because of problems with right of way agreements with adjacent land owners.

Motion by Schmidt, seconded by Joens, to adjourn. Motion carried. Meeting adjourned. 9:36 p.m.

_____________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

May 8, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: Al Tjelmeland, Karl Schmidt, Don Sturgeon, Juan Trevino. Absent: Frank Joens. Guests: Bonnie Levien, Tom Duffy, Ed Brinton, Clary Illian, Galen Mehmen, Gary Whittom.

Motion by Schmidt, seconded by Sturgeon, to approve agenda as submitted. Motion carried.

Motion by Trevino, seconded by Schmidt, to approve minutes of April 10, 2000 meeting. Motion carried.

Motion by a. Tjelmeland, seconded by Sturgeon to approve payment of bills. Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt to place April Treasurer’s report on file. Motion carried.

FUNDREVENUESEXPENSESGENERAL26,611.888,885.72ROAD USE TAX5,896.572,412.15DEBT SERVICE20,356.23 TIF32,838.87 STREET PROJECT6,839.8031,347.56FIRESTATION PROJECT 622.53SANITARY3,325.6046.96WATER5,304.942,897.02SEWER4,948.3356,365.26TOTALS 106,122.22 102,577.20

Clary Illian asked about hiring a City Planner. Mayor explained that Alliant has been looking into lighting needs of the downtown area, the Downtown Commercial group has been putting together some plans, Plan and Zoning has been working on a long range plan and there has been contact with the City Engineer to do some intersection surveying. Before a contract is agreed upon for a Planner, the City will be taking the suggestions of these people and the input from the citizens at the Town Meeting to formulate priorities and direction. After those things are done, the City can proceed with working with someone to bring everything together.

Sheriff Deputy Rusk distributed monthly report and mentioned that an additional speed limit sign on Jappa Road might help reduce the speeding on that road.

Tom Duffy, co-owner of Odie’s requested that permission be granted to close the 1600 block of Dows Street on Sunday May 21, for about an hour. They are putting together a mini Mardi-gras event. There will be a jazz band from 4 to 7 p.m. and other festivities throughout the day including a short parade. Mayor explained that they should be sure that the activities are consistent with the regulations of their Liquor License.

ELY CITY COUNCIL -2- May 8, 2000

Motion by A. Tjelmeland, seconded by Sturgeon, to approve closing the 1600 block of Dows Street on May 21, 2000. Motion carried.

Tom Duffy also asked about coordinating special events during the weekend preceding the Fourth of July. They will work with members of the Fire Department and the City Council concurred they can go ahead with their plans and keep the City informed of events that may require use of City property.

Public Hearing opened at 8 p.m. to amend the FY2000 budget. No written or oral objections were received. Public hearing closed at 8:01 p.m.

RESOLUTION NO. 00-0508-19: Resolved by A. Tjelmeland, seconded by Trevino, to approve amending FY2000 budget for a total increase of $193,500.

AYE: Schmidt, Sturgeon, Trevino, A. Tjelmeland

NAY: none

Resolution adopted.

Motion by A. Tjelmeland, seconded by Schmidt, to deny request for assessment waiver for Everett Lint property on the Dows & Poplar Street Project. Motion carried.

Proposal was received from City Engineer to survey intersections from Rowley Street to Fuhrmeister and Main St. to State Street.

Motion by Schmidt, seconded by Sturgeon to direct Shive Hattery to proceed with survey of intersections in old section of town to obtain elevations at a cost to not exceed $1000. Motion carried.

Mayor gave update on status of sanitary sewer improvement concerns in the Louis Field Third Addition. A meeting has been held with all the concerned parties and although no resolution has occurred, the parties now understand that the City is not responsible for the extra costs. There is a chance that some of the other parties will be proceeding with litigation.

Motion by A. Tjelmeland, seconded by Schmidt, to table discussion on expenses in Louis Field Addition. Motion carried.

Ed Brinton gave report on Sanitary Sewer improvements. The lagoon is leaching and we need to stabilize the pond. The City has many options on ways to repair this. Ed is in favor of pressure grouting in middle of embankment as this will not require draining the pond. Galen Mehmen, Rob Brown and Ed will evaluate the options. Council authorized Ed to evaluate the options and obtain estimates for repairs to the lagoon embankment.

ELY CITY COUNCIL -3- May 8, 2000

The Council reviewed the letter from Ed on leasing a package plant. Ed explained that Council is taking some actions to ensure short term sanitary sewer needs are met. The packaged plant

would be an intermediate solution of about a two to five year duration. This information was given to Council to let them know what some of the options could be. Council did not feel they were ready for the portable steel package plant.

Request was received from Gary Whittom in regard to receiving his paycheck on a semi monthly basis.

RESOLUTION NO. 00-0508-20: Resolved by Schmidt, seconded by A. Tjelmeland, to pay employees on a semi monthly basis if request is received in writing and time sheets are submitted on the second and fourth Tuesday of each month.

AYE: Sturgeon, Trevino, A. Tjelmeland, Schmidt

NAY: none

Resolution adopted.

Discussion held on status of Dows and Poplar Street Project. Mayor has met with representative of Cedar Valley Asphalt and recommends that payment of $76,611.37 be made.

RESOLUTION NO. 00-0508-21: Resolved by Schmidt, seconded by A. Tjelmeland, to approve Pay Estimate #1 in the amount of $76,611.37 and direct City Clerk to make payment in that amount to Cedar Valley Asphalt for the Dows and Poplar Street Project.

AYE: Trevino, A. Tjelmeland, Schmidt, Sturgeon

NAY: none

Resolution adopted.

Motion by A. Tjelmeland, seconded by Schmidt, to appoint Bonnie Levien to the Plan and Zoning Commission to fill an unexpired term. Motion carried.

Mayor proclaimed May as Poppy Month in Ely and read the proclamation in honor of George Reyhons.

Motion by Schmidt, seconded by Sturgeon to adjourn. Motion carried. Meeting adjourned, 9:23 p.m.

__________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

____________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

April 10, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens. Guests: Galen Mehmen, Ed Brinton, Everett Lint, Lyle Rusk, Gary Whittom, Joe & Debbie Splean.

Mayor noted that this is the first meeting in the newly completed Council room.

Motion by Trevino, seconded by Joens, to approve agenda as submitted. Motion carried.

Motion by A. Tjelmeland, seconded by Joens, to approve minutes of March 6, 2000. Motion carried.

Motion by Schmidt, seconded by Sturgeon, to pay bills as presented. Motion carried.

Motion by Trevino, seconded by Sturgeon, to place on file, Treasurer’s reports for Feb and March. Motion carried.

FUNDFEB RECEIPTSMARCH RECEIPTSFEB EXPENSESMARCH EXPENSES GENERAL2542.348433.375368.8117158.63ROAD USE5370.816896.033524.862202.08DEBT SERVICE884.861439.77TIF FUND1706.201575.12ST PROJECT29.86FIRESTATION PROJECT162.00SANITARY UTILITY3771.503534.282712.455311.55WATER UTILITY6483.665940.243026.823243.44SEWER UTILITY5220.057798.155068.187548.93

Trevino announced that the City of Ely did not receive the grant for landscaping, but did receive a letter encouraging them to reapply in the future. The Barnyard Bunnies 4-H club will be putting in plantings in the new Park. They will do the labor and will furnish $100 to $150 worth of plantings. If elected officials wish to make suggestions on what to plant, they would welcome the input.

Council noted that the number of stray or unleashed dogs and cats have increased. This will be closely monitored and the City will be impounding them or turning them over to Humane Society. In either case, the cost of this service will be paid by the owner before the animals are released.

RESOLUTION NO. 00-0410-14: Resolve by A. Tjelmeland, seconded by Joens, to ratify, confirm and approve publication of Notice of Public Hearing on entering into a Loan Agreement for $60,000 to purchase City Vehicle for Street Department.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Ely City Council -2- April 10, 2000

Public hearing opened at 7:50 p.m. on issuance of a $60,000 loan agreement. .No oral or written objections received. Hearing closed at 7:51 p.m.

RESOLUTION NO. 00-0410-15: Resolved by A. Tjelmeland, seconded by Schmidt, to take necessary additional action for authorizing a loan agreement and the issuance of $60,000 of General Obligation Capital Loan Notes.

AYE: Schmidt, Sturgeon, Trevino, Joens, A. Tjelmeland

NAY: none

Resolution adopted.

Motion by Joens, seconded by Sturgeon, to approve the form of Tax Exemption Certificate and place on file. Motion carried.

RESOLUTION NO. 00-0410-16: Resolved by Schmidt, seconded by Sturgeon, to authorize issuance of $60,000 of General Obligation Capital Loan Notes.

AYE: Sturgeon, Trevino, Joens, A. Tjelmeland, Schmidt

NAY: none

Resolution adopted.

Public hearing opened at 7:55 p.m. on vacation of Rogers Creek Road. It was noted that the Council can proceed with adoption of the resolution but the vacation cannot be finalized until the new road is accepted by the City. The recording of the resolution will not take place until after the improvements in the fifth addition have been accepted. Hearing closed at 7:58 p.m.

RESOLUTION NO. 00-0410-17: Resolved by A. Tjelmeland, seconded by Schmidt, to vacate a portion of Rogers Creek Road and convey the legally described vacated right-of-way to adjacent property owners, Gerald, Mary Ann, David and Karen Koss.

AYE: Trevino, Joens, A. Tjelmeland, Schmidt, Sturgeon

NAY: none

Resolution adopted.

Everett Lint asked Council to waive assessments for curb and gutter on Poplar Street as it was waived for his neighbor Jim & Peggy Estes. Council explained that the situation was different because of Lint’s desire to plat his adjacent land. Mr. Lint felt the situation was the same as the City was planning on putting in the cul-de-sac anyhow. Council determined that they needed more time to research this before making a decision

Motion by Schmidt, seconded by Trevino to table waiver of assessment request from Everett Lint. Motion carried.

Discussion held on entering into a contract with Municipal Pipe for cleaning of lift station. Galen Mehmen recommended we not enter into a contract as he is researching different ways of treating the lift stations.

Motion by A. Tjelmeland, seconded by Schmidt, to table contract with Municipal Pipe. Motion carried.

Ely City Council -3- April 10, 2000

RESOLUTION NO. 00-0410-18: Resolved by Joens, seconded by Sturgeon, to pay Bowker Mechanical $24,361.00 for Banner Valley Storm Sewer Project and an additional $6,969.00 for Banner Valley Water Main Improvements.

AYE: Joens, A. Tjelmeland, Schmidt, Sturgeon, Trevino

NAY: none

Resolution adopted.

Ed Brinton gave report on lagoon upgrades. Sludge removal was satisfactorily completed and a bid has been received for a baffle. Discussion on using the baffle once the upgrades are completed. Ed explained that will be necessary for winter operation and will also ensure better treatment on a year round basis. Because of the variety of waste water alternatives that need to be considered before proceeding, Mayor Tjelmeland set a meeting for 11:30 a.m. on April 18, 2000, for discussion on lagoon matters with wastewater personnel and the Mayor Protem.

Motion by Schmidt, seconded by A. Tjelmeland, to authorize Ed Brinton to proceed with purchase of lagoon baffle. Motion carried.

Ed Brinton suggested Council start to think about appropriate sites for future lagoons. This is not something that needs to be done immediately, but because of the farming cycle, soil samples and testing need to be done before the crops are too far along.

Motion by Schmidt, seconded by Joens, to approve Liquor Permit and Sunday Sales for American Legion. Moiton carried.

Motion by Sturgeon, seconded by Schmidt to approve Beer permit and Sunday Sales for Cleppe’s. Motion carried.

Job Descriptions and Job Offer Table were presented by Schmidt. He noted that it is most important to review the Clerk’s job description as this will assist in selecting a new Clerk. A classified ad was prepared by the Clerk and after Council review and revisions, the Clerk was directed to proceed with publication.

Motion by Sturgeon, seconded by Schmidt, to allow Clerk to attend IMFOA. Motion carried.

Galen requested that the City map be updated to show underground improvements. Mayor is talking to HR Green and will see if this can be submitted.

Motion by Joens, seconded by Sturgeon, to adjourn. Motion carried. Meeting adjourned, 10:12 p.m.

___________________________

Thomas M. Tjelmeland, Mayor

ATTEST:__________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

March 6, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: Trevino, A. Tjelmeland, Schmidt, Sturgeon, Joens (arrived 7:41 p.m.). Guests: Glenn Buresh, Clary Illian, Mark Banowetz.

Motion by A. Tjelmeland, seconded by Schmidt, to approve agenda as submitted. Motion carried.

Motion by Schmidt, seconded by A. Tjelmeland, to approve minutes of February 14, 2000. Motion carried.

A petition was received from residents in regard to barking dogs on Broadview Ct. Mayor suggested that signs be placed around the City notifying citizens that we do have a leash law. Discussion held on purchasing a dog kennel for City and using it to hold animals that are running loose. Costs would be assessed to animal owner at a daily rate comparable to fees charged by Humane Society. A letter will be sent to the owner of animal referred to in the petition.

Motion by Schmidt, seconded by Trevino, to purchase a holding kennel and related equipment at a cost of approximately $400. Motion carried.

Glenn Buresh, from Linn district Soil & Water addressed the Council in regard to Hoosier Creek drainage. A survey is being done to obtain input on potential flooding areas. Preliminary work should be completed by May 15^th and Council will be kept informed of the findings of the survey.

Mark Banowetz, representing Ely Commercial Development Group, explained that they have met with two different planners and the planners have identified how they could work with the City. Mayor explained that Engineering will be necessary as the plan develops and suggested the group consider Snyder & Associates to see if their services would be more complete. Discussion held on process to get to the stage where design work could be done. Any services that are contracted will have to be paid for by the City. Mayor will set up a meeting on April 4^th or 5^th with the business people, some council members and potential planners.

Public hearing opened at 7:44 p.m. on adopting budget for FY2001. No oral or written objections received. Hearing closed at 7:45 p.m.

RESOLUTION NO. 00-0306-05: Resolved by Schmidt, seconded by Joens, to adopt City Budget for fiscal year 2001.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

RESOLUTION NO. 00-0306-06: Resolved by A. Tjelmeland, seconded by Sturgeon, to ratify, confirm and approve publication of notice for public hearing on sale of General Obligation Bonds to not exceed $480,000.

AYE: Schmidt, Sturgeon, Trevino, Joens, A. Tjelmeland

NAY: none

Resolution adopted.

Public hearing opened at 7:46 p.m. on authority to issue General Obligation Bonds to not exceed $480,000. No written or oral objections received. Hearing closed at 7:47 p.m.

Ely City Council -2- March 6, 2000

RESOLUTION NO. 00-0306-07: Resolved by Schmidt, seconded by Joens, to institute procedures to take actions necessary to proceed with sale of General Obligation Bonds to not exceed $480,000.

AYE: Sturgeon, Trevino, Joens, A. Tjelmeland, Schmidt

NAY: none

Resolution adopted.

RESOLUTION NO 00-0306-08: Resolved by Sturgeon, seconded by Trevino, to ratify, confirm and approve publication of notice of public hearing for sale of General Corporate Purpose General Obligation Bonds to not exceed $50,000.

AYE: Trevino, Joens, A. Tjelmeland, Schmidt, Sturgeon

NAY: none

Resolution adopted.

Public hearing opened at 7:49 on authority to issue General Corporate Purpose General Obligation Bonds to not exceed $50,000. No written or oral objections received. Hearing closed at 7:50 p.m.

RESOLUTION NO. 00-0306-09: Resolved by Schmidt, seconded by A. Tjelmeland, to proceed with actions necessary for sale of General Corporate Purpose General Obligation Bonds to not exceed $50,000.

AYE: Joens, A. Tjelmeland, Schmidt, Sturgeon, Trevino

NAY: none

Resolution adopted.

RESOLUTION NO. 00-0306-10: Resolved by A. Tjelmeland, seconded by Schmidt, to authorize issuance of Corporate General Purpose Bonds.

AYE: A. Tjelmeland, Schmidt, Sturgeon, Trevino, Joens

NAY: none

Resolution adopted.

Motion by Trevino, seconded by Sturgeon to set public hearing for 7:30 p.m. on April 10, 2000, on borrowing funds for purchase of snowplow and sander. Motion carried.

ORDINANCE NO. 164: AN ORDINANCE TO PROVIDE TWO – 15 MINUTE PARKING SPACES ON NORTH SIDE OF DOWS STREET EASTERLY OF ALLEY WAY ENTRANCE BETWEEN Main and Walker StreetS.

Motion by Schmidt, seconded by Joens, to place Ordinance No. 164 on first reading by title only. Motion carried.

Motion by A. Tjelmeland, seconded by Joens to waive second and third reading and adopt Ordinance No. 164.

AYE: Schmidt, Sturgeon, Trevino, Joens, A. Tjelmeland

NAY: none

Ordinance No. 164 adopted.

Motion by A. Tjelmeland, seconded by Schmidt, to table Engineering Design for older section of City. Motion carried.

Ely City Council -3- March 6, 2000

A. Tjelmeland explained that a committee has been formed to purchase Christmas decorations. The Fire Department will continue to put them up and take them down, but the committee will make the selection. It is necessary to purchase them this time of year to insure best price and delivery schedule.

RESOLUTION NO. 00-0306-11: Resolved by Sturgeon, seconded by A. Tjelmeland, to approve Final Plat of the Revised Lint First Addition.

AYE: Sturgeon, Trevino, Joens, A. Tjelmeland, Schmidt

NAY: none

Resolution adopted.

RESOLUTION NO. 00-0306-12: Resolved by A. Tjelmeland, seconded by Schmidt, to enter into an agreement with Linn County for Sheriff services for nine hours a week beginning May 1, 2000, and increasing to 21 hours a week on July 1, 2000 at a cost of $17.00 an hour.

AYE: Trevino, Joens, A. Tjelmeland, Schmidt, Sturgeon

NAY: none

Resolution adopted.

RESOLUTION NO. 00-00306-13: Resolved by Sturgeon, seconded by Trevino, to approve depository resolution with Solon State Bank-Ely for maximum balance of $1,500,000.

AYE: Joens, A. Tjelmeland, Schmidt, Sturgeon, Trevino

NAY: none

Resolution adopted.

Discussion held on Home Occupation Ordinance. No changes will be made at this time. Also held discussion on changing water fees to assess a minimum charge on each residential unit. Clerk will submit a revision for consideration at April meeting.

Karl Schmidt will work with clerk to submit some kind of a “job offer table”. Karl also reviewed two grant opportunities and recommended that we pursue one that match 100% of “in-kind” donations for the purchase of trees. Juan Trevino will finish this up and submit it requesting $500.

Al Tjelmeland noted that the City does not have a logo and would like to have ideas submitted. Mayor thought a contest might be necessary.

Motion by Schmidt, seconded by Joens, to adjourn. Motion carried. Meeting adjourned, 10 p.m.

___________________________

Thomas M. Tjelmeland, Mayor

ATTEST:__________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

February 14, 2000

Meeting called to order at 7:30 p.m. by Mayor Thomas M. Tjelmeland. Present: J. Trevino, A. Tjelmeland, D. Sturgeon. Absent: F. Joens, K. Schmidt. (excused) Guests: Lloyd and Nidia Duffe, Arlene & Tom Barrow, Jim Miller, Dorathy & Dick Harger, Mark Banowetz, Clary Illian, Ed Brinton, Gary Whittom.

Motion by Sturgeon, seconded by Trevino to approve agenda. Motion carried.

Motion by A. Tjelmeland, seconded by Sturgeon, to approve minutes of meeting of January 10, 2000. Motion carried.

Motion by Sturgeon, seconded by Trevino to approve submitted bills, plus an additional bill for $7.45 for keys for fire station. Motion carried.

Motion by Sturgeon, seconded by Trevino, to place January Financial reports on file. Motion carried.

FUNDREVENUESEXPENSESGENERAL6197.857866.71ROAD USE5589.08405.91DEBT SERVICE374.74TIF562.35FIRESTATION PROJECT15162.00SANITARY3902.1147.17WATER4274.592113.91SEWER3391.956103.79

State Historical Society.

Clary Illian explained that the Ely Historical Commission has received approval for Certified Local Government Status. There was a great deal of paperwork and time involved with complying with the requirements and having this status will enable the Commission to apply for grants. This status will be effective as soon as the mayor signs the agreement and the form is submitted to the National Park Service.

Correspondence was reviewed and placed on file. Letter was received from Shannon’s requesting vacation rate on utilities. This has been requested by others in the past and request has been denied.

Sewer Concerns

Arlene Barrow explained the problems with sewer at their residence at 1640 Walker St. She asked the City to make resolution of this matter a priority. Lloyd Duffe re-affirmed the problem and offered some ideas as to why the problem exists. The City Council and Mayor agreed that this is a problem that needs to be addressed immediately.

Ely Commercial Development Group

Mark Banowetz presented information on first meeting of the Ely Commercial Development Group. Everything they have done is preliminary but they have determined that addressing the parking situation in the downtown area is a priority. Mayor suggested that a Planner become involved and meet with this group and report back to the Council. Mayor suggested that it might be necessary to purchase property for parking needs. Juan Trevino noted that there are on street parking areas close to the business area that are not used. He suggested that it might have something to do with lighting. The light company may be helpful in

ELY CITY COUNCIL -2- February 14, 2000

determining if the light is adequate for street traffic. The Development Group will try and contact a Planner/Architect and come back at the March 6^th meeting with further information.

Establish 15 Minute Parking

Request was submitted to establish three 15 minute parking spaces on Dows Street in front of the new Pizza Store. Council agreed to proceed with change to Ordinance allowing two spaces. Sign can be placed immediately and first reading of the Ordinance will be considered at the March 6^th meeting.

Home Occupation Ordinance

Council briefly reviewed the Home Occupation Ordinance.

Motion by Sturgeon, seconded by Trevino to table this item until the March 6^th meeting. Motion carried.

Utility Charges for Multi Family Housing

Water rates for multi family housing were discussed. It was determined that the Water rate Ordinance needs to be revised to make the intent clearer. Council concluded they did want each apartment building to be charged the minimum fee times the number of units in each building.

Memorial Gifts Ideas

Someone wishing to give a memorial gift to the City has asked for a list of things that Council would like to have. Council suggested a number of things and will add to the list at the March 6^th meeting.

Sheriff Services

Juan Trevino met with Lt. Rik Haendler of the Linn County Sheriff’s Dept. They determined that, beginning April 1, 2000, it will be possible to have Linn County patrol the City for 10 hours a week. After July 1, 2000, this will increase to 21 hours a week. Formal approval of this will be done at the March 6^th meeting.

Road Use and Parks Vehicles

Tjelmeland submitted bids for vehicles.

RESOLUTION NO. 00-214-01: Resolved by A. Tjelmeland, seconded by Sturgeon, to approve purchase of new John Deere 60 inch riding mower for a cost of $1900 and trade-in of current John Deere 60 inch mower.

AYE: A. Tjelmeland, Sturgeon, Trevino

NAY: none

Resolution adopted.

Three bids have been received for a 10 ton truck. Two of them do not have a sander. The one that does have a sander is the most expensive, but it is set up to be used for municipalities and meets the needs of Ely for future growth. Discussion held on trading in one of the current trucks. Gary explained that he would like to keep the red truck for heavy duty hauling so the new truck would not have to be used for this type of hauling. It was decided to keep the red truck but the new truck will be suitable for heavy duty hauling also.

RESOLUTION NO. 00-214-02: Resolved by A. Tjelmeland, seconded by Sturgeon, to purchase a 2000 Sterling Ford Truck at cost of $63,380 from Don’s Truck Center in Fairbanks per their quote of February 11, 2000, subject to availability of financing.

ELY CITY COUNCIL -3- February 14, 2000

Resolution No. 00-214-02:

AYE: Sturgeon, Trevino, A. Tjelmeland

NAY: none

Resolution adopted.

Lagoon

Ed Brinton explained that we need to proceed as soon as possible with removing sludge from lagoon. He recommended accepting offer from Iowa Grow at a cost of $60,000. The baffle will have to be removed and since it is 15 years old, it may be ruined during removal, If it is, there will be an additional $7000 cost to replace it.

RESOLUTION NO. 00-214-03: Resolve by A. Tjelmeland, seconded by Trevino, to rescind purchase order that was issued last fall to Nutri-ject for non-performance and issue a purchase order to Iowa Grow for dredging lagoon at cost of $60,000.

AYE: Trevino, A. Tjelmeland, Sturgeon

NAY: none

Resolution adopted.

Motion by A. Tjelmeland, seconded by Sturgeon, to direct Ed Brinton to look at options for water and wastewater management for the City of Ely. Motion carried.

Ed explained that the City should start looking at options for sewage treatment. The Steel Tankers (activated sludge/packaged plants) seem to be a viable alternative for the city. The cost of this would be $200,000 to $250,000 and would serve the City for about five years as we proceed with plans for long term solutions.

Transfers Between Funds

RESOLUTION NO. 00-214-04: Resolved by A. Tjelmeland, seconded by Sturgeon, to approve financial transfers between funds for FY2000.

AYE: A. Tjelmeland, Sturgeon, Trevino

NAY: none

Resolution adopted.

Sale of $500,000 G.O. Bonds

Motion by A. Tjelmeland, seconded by Sturgeon, to proceed with action for sale of $500,000 of G.O. Bonds with repayment schedule of 15 years and have them “callable” after five years. Motion carried.

Remodeling of Community Center for Council Chambers and City Offices

Discussion held on remodeling Community Center. Bid requests were sent to Miller Construction, Novak Construction, Tjelmeland Construction and Furler Construction. Tjelmeland Construction was the only firm to submit a bid. Plans are to remodel lower floor for use as Council Chambers first and then to remodel present Council Chambers into City offices. Estimate received did not include an outside entrance on lower floor.

Motion by Sturgeon, seconded by Trevino, to proceed with remodeling of Community Center as shown in submitted drawings except for outside entrance on lower level at estimated cost of $6200.00 as submitted by Tjelmeland Construction. Al Tjelmeland abstained as it will be his company doing the work. Motion carried.

ELY CITY COUNCIL -4- February 14, 2000

Motion by A. Tjelmeland, seconded by Sturgeon, to set date of March 6, 2000, at 7:30 p.m. as date and time for public hearing on Fy2001 budget. Motion carried.

Motion by Sturgeon, seconded by Trevino, to adjourn. Meeting adjourned, 11:03 p.m.

______________________________

Thomas M. Tjelmeland, Mayor

ATTEST:

_________________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

January 10, 2000

Meeting called to order at 7:30 p.m. by Mayor Protem Allen Tjelmeland. Present: D. Sturgeon, K. Schmidt, A. Tjelmeland, F. Joens, J. Trevino. Guests: Gary Whittom, Lloyd Duffe, Deputy Sheriff.

Motion by Sturgeon, seconded by Joens, to approve agenda as submitted. Motion carried.

Motion by Schmidt, seconded by Joens, to approve minutes of December 13 and December 29, 1999, meetings. Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to pay bills as submitted. Motion carried.

Motion by A. Tjelmeland, seconded by Joens, to place on file the Treasurer’s reports for November and December 1999. Motion carried.

FUNDNOV RECEIPTSNOV EXPENSESDEC RECEIPTSDEC EXPENSES

GENERAL FUND25,080.5812,613.2111,487.949,424.52ROAD USE TAX4,559.8418,256.345,539.083,318.50DEBT SERVICE15,293.7714,860.632,684.95TIF21,680.025,352.17STREET PROJECT230.70375.00FIRESTATION PROJ25,567.17SANITARY UTILITY3,236.342,690.693,712.312,870.35WATER UTILITY5,158.0729,871.546,666.665,401.88SEWER UTILTY3,728.2745,075.465,221.3312,977.89

Deputy Sheriff Brady distributed report showing Sheriff calls over previous month. Request was made by Sheriff Department for 35 keys to Fire Station so that one can be distributed to each of the deputies who cover the City. Juan Trevino will take care of this.

Sewer Concerns – Duffe Property

Lloyd Duffe explained to Council the sewer problems he has had and what he has done to work at correcting them. He has not been able to fully alleviate the problems and requested that the City install a clean out on City property. Lloyd was not familiar with whether there was currently a standpipe at end of line, but if there isn’t, that would also need to be done. A. Tjelmeland said he had asked for an estimate from Rob Brown to install a standpipe and clean out in alley on Walker St. Rob had said that he could not give an accurate estimate without knowing more about the existing sewer, but it should be somewhere between $500 and $1500.

Motion by Schmidt, seconded by Joens, to fix the sewer problem on Walker Street by installing clean out and stand pipe, if needed, in alley at Walker and Main Street. Motion carried.

Sunday Liquor Sales Permit – Odie’s

Motion by Schmidt, seconded by Joens, to approve Sunday Liquor Sales Permit for Odie’s. Motion carried.

Ely City Council -2- January 10, 2000

Consideration of City Truck and Loader

Discussion held on new truck for street department. Frank Joens will look into getting a Kenworthy bid and Al Tjelmeland will check with Ford dealer in Fairbanks.

Motion by Trevino, seconded by Sturgeon, to table consideration of truck bids and place on February agenda. Motion carried.

Remodeling of Community Center for Council Chambers and City Offices

Dialogue held on remodeling City Hall to allow Council room on lower level and remodel upper level to allocate needed space for City offices. Mayor Tjelmeland has drawn proposal and Council agreed it was a good plan. There will be costs for structural revisions and upgrades, new (or nearly new) furniture, and costs for moving, upgrading and adding equipment. Council was interested in knowing what these costs would be.

Motion by Trevino, seconded by A. Tjelmeland, to pursue remodeling of Community Center and have cost estimates or bids available for next meeting. Motion carried.

Community Center Sign and related electrical wiring

Clerk presented drawing of Community Center sign as proposed by Nesco Sign. Senior Dining and Library Board have reviewed this drawing. Senior Dining liked the sign, but would like to know cost to have the corners rounded and have agreed to contribute $200 toward the total cost. Library Board did not like the design and submitted an alternate design. They also wanted the hours of the Library on the sign.

Clerk explained there is a need for electricity to be installed for this sign and that electricity can also be used to install a light for the flagpole in front of building. The American Legion has also been notified of this project and may contribute toward making it possible.

Motion by A. Tjelmeland, seconded by Joens, to purchase sign as designed by Nesco. Motion carried.

Whitter’s Construction – Payment of Invoices

Council discussed two bills received for costs related to identifying lagoon infiltration. The invoice from Mehmen Consulting was for time spent in helping developer to get improvements ready for acceptance by City. It is policy of the City of Ely to forward these types of costs to developer for reimbursement. The invoice from Whitters was for work not authorized by City Council.

Motion by A. Tjelmeland, seconded by Schmidt, to notify developer that the City of Ely is submitting Mehmen Consulting bill for work done in development as this is the policy of the City and the second invoice not be paid as the services performed are not the responsibility of the City of Ely. Motion carried.

Motion by Sturgeon, seconded by Schmidt, to adjourn. Meeting adjourned, 9:17 p.m.

________________________________

Allen R. Tjelmeland, Mayor Protem

ATTEST:

____________________________

Roberta A. Hamdorf, City Clerk

ELY CITY COUNCIL

REGULAR MEETING

January 10, 2000

Meeting called to order at 7:30 p.m. by Mayor Protem Allen Tjelmeland. Present: D. Sturgeon, K. Schmidt, A. Tjelmeland, F. Joens, J. Trevino. Guests: Gary Whittom, Lloyd Duffe, Deputy Sheriff.

Motion by Sturgeon, seconded by Joens, to approve agenda as submitted. Motion carried.

Motion by Schmidt, seconded by Joens, to approve minutes of December 13 and December 29, 1999, meetings. Motion carried.

Motion by A. Tjelmeland, seconded by Schmidt, to pay bills as submitted. Motion carried.

Motion by A. Tjelmeland, seconded by Joens, to place on file the Treasurer’s reports for November and December 1999. Motion carried.

FUNDNOV RECEIPTSNOV EXPENSESDEC RECEIPTSDEC EXPENSES

GENERAL FUND25,080.5812,613.2111,487.949,424.52ROAD USE TAX4,559.8418,256.345,539.083,318.50DEBT SERVICE15,293.7714,860.632,684.95TIF21,680.025,352.17STREET PROJECT230.70375.00FIRESTATION PROJ25,567.17SANITARY UTILITY3,236.342,690.693,712.312,870.35WATER UTILITY5,158.0729,871.546,666.665,401.88SEWER UTILTY3,728.2745,075.465,221.3312,977.89

Deputy Sheriff Brady distributed report showing Sheriff calls over previous month. Request was made by Sheriff Department for 35 keys to Fire Station so that one can be distributed to each of the deputies who cover the City. Juan Trevino will take care of this.

Sewer Concerns – Duffe Property

Lloyd Duffe explained to Council the sewer problems he has had and what he has done to work at correcting them. He has not been able to fully alleviate the problems and requested that the City install a clean out on City property. Lloyd was not familiar with whether there was currently a standpipe at end of line, but if there isn’t, that would also need to be done. A. Tjelmeland said he had asked for an estimate from Rob Brown to install a standpipe and clean out in alley on Walker St. Rob had said that he could not give an accurate estimate without knowing more about the existing sewer, but it should be somewhere between $500 and $1500.

Motion by Schmidt, seconded by Joens, to fix the sewer problem on Walker Street by installing clean out and stand pipe, if needed, in alley at Walker and Main Street. Motion carried.

Sunday Liquor Sales Permit – Odie’s

Motion by Schmidt, seconded by Joens, to approve Sunday Liquor Sales Permit for Odie’s. Motion carried.

Ely City Council -2- January 10, 2000

Consideration of City Truck and Loader

Discussion held on new truck for street department. Frank Joens will look into getting a Kenworthy bid and Al Tjelmeland will check with Ford dealer in Fairbanks.

Motion by Trevino, seconded by Sturgeon, to table consideration of truck bids and place on February agenda. Motion carried.

Remodeling of Community Center for Council Chambers and City Offices

Dialogue held on remodeling City Hall to allow Council room on lower level and remodel upper level to allocate needed space for City offices. Mayor Tjelmeland has drawn proposal and Council agreed it was a good plan. There will be costs for structural revisions and upgrades, new (or nearly new) furniture, and costs for moving, upgrading and adding equipment. Council was interested in knowing what these costs would be.

Motion by Trevino, seconded by A. Tjelmeland, to pursue remodeling of Community Center and have cost estimates or bids available for next meeting. Motion carried.

Community Center Sign and related electrical wiring

Clerk presented drawing of Community Center sign as proposed by Nesco Sign. Senior Dining and Library Board have reviewed this drawing. Senior Dining liked the sign, but would like to know cost to have the corners rounded and have agreed to contribute $200 toward the total cost. Library Board did not like the design and submitted an alternate design. They also wanted the hours of the Library on the sign.

Clerk explained there is a need for electricity to be installed for this sign and that electricity can also be used to install a light for the flagpole in front of building. The American Legion has also been notified of this project and may contribute toward making it possible.

Motion by A. Tjelmeland, seconded by Joens, to purchase sign as designed by Nesco. Motion carried.

Whitter’s Construction – Payment of Invoices

Council discussed two bills received for costs related to identifying lagoon infiltration. The invoice from Mehmen Consulting was for time spent in helping developer to get improvements ready for acceptance by City. It is policy of the City of Ely to forward these types of costs to developer for reimbursement. The invoice from Whitters was for work not authorized by City Council.

Motion by A. Tjelmeland, seconded by Schmidt, to notify developer that the City of Ely is submitting Mehmen Consulting bill for work done in development as this is the policy of the City and the second invoice not be paid as the services performed are not the responsibility of the City of Ely. Motion carried.

Motion by Sturgeon, seconded by Schmidt, to adjourn. Meeting adjourned, 9:17 p.m.

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Allen R. Tjelmeland, Mayor Protem

ATTEST:

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Roberta A. Hamdorf, City Clerk