ELY
CITY COUNCIL
REGULAR
MEETING
December
9, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Karl Schmidt, Don
Sturgeon, Mark Banowetz, Duane Kunkel. Absent: Al Tjelmeland (excused). Guests:
Lloyd Duffe, Jim Miller, Keith Schulte, Julie Sharp, Clary Illian,
Bonnie Levien, Dean Spina, Deputy Sheriff.
Motion by Schmidt, seconded
by Kunkel, to approve agenda as submitted.
Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to approve minutes of November 11 and December 2, 2002. Motion carried.
Motion by Schmidt, seconded
by Sturgeon, to approve payment of presented bills. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to accept November Treasurer’s reports and place on file. Motion carried.
FUNDREVENUESEXPENSESTRANSFERSGENERAL60,418.9811,073.65-26,833.99ROAD USE7,378.063,639.80TIF93,367.5414.29DEBT SERVICE38,927.8228,033.75IPERS (EMP BENEFITS)661.75 ST/OTHER
PROJECTS534.0022,087.49+13,416.99LIB
PROJECT710.00+13,417.00FIRESTATION PROJECT26,100.50WATER UTILITY7,258.144,217.71SEWER UTILITY8,688.609,204.04SANITATION FUND4,555.993,186.16Mark
Banowetz agreed to represent Ely and Cedar Rapids Chamber of Commerce meeting
at 11:30 p.m. on December 10, 2002.
Deputy Sheriff distributed
monthly report.
Public
Hearing – Amendment #2 of Urban Renewal District
At 7:38 p.m., Mayor
Tjelmeland re-opened Public Hearing on Amending the Ely Urban Renewal
District. This amendment will include
property recently acquired by City of Ely for use as a City Park. No written or oral objections received. Lloyd Duffe asked if criteria had been
established for selling land to property owners adjacent to the south portion
of this area. Mayor explained that the
lots were platted before the current zoning ordinance was in effect, so these
lots are quite small and can be enlarged to meet current requirements. Before this is done, City Council will
establish guidelines and meet with property owners. Bonnie Levien asked how the $300,000 to $500,000 mentioned in the
plan is to be used. It was explained
that the total dollar amount has not yet been determined, because a development
plan is not completed. The City needed
to submit an amount before the amendment could be completed. The amount may not be accurate, but it is
based on the best information available at this time. Hearing closed at 7:47 p.m.
RESOLUTION NO.
02-1209-44: Resolved by Sturgeon,
seconded by Kunkel to declare necessity to
establish an urban renewal area
and approve urban renewal plan amendment.
AYE: Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
Resolution adopted.
Motion by Schmidt, seconded
by Sturgeon, to place Ordinance No. 170
on first reading by title only. Motion carried.
Motion by Kunkel, seconded
by Sturgeon, to waive second and third reading and adopt Ordinance No. 170.
AYE: Sturgeon, Banowetz, Kunkel, Schmidt
NAY: none
ORDINANCE NO. 170
ADOPTED. AN ORDINANCE PROVIDING FOR THE
DIVISION OF TAXES LEVIED ON TAXABLE PROPERTY IN THE 2002 ADDITION TO THE ELY
URBAN RENEWAL AREA, PURSUANT TO SECTION 403.19 OF THE CODE OF IOWA. THE PROPERTY IN THE AFOREMENTIONED 2002
ADDITION WAS ACQUIRED FOR CITY PARK USE.
Public
Hearing – Geneva Corporation Bond Sale
Public hearing opened at
7:50 p.m. on City of Ely acting as conduit for
issuance of $5,000,000 of Nonprofit Housing Revenue Bonds, Series 2002
for Geneva Corporation. It was
explained that City of Ely will not incur any cost in issuing these bonds and
that they will be completely repaid by Geneva Corporation and not by the City
of Ely. The City is involved so that
these bonds may be tax-exempt for the purchaser. The Geneva Corporation will be using the funds for updates and
refinancing at a lower rate than is currently in existence. No written or oral objections received. Hearing closed at 7:51 p.m.
RESOLUTION NO.
02-1209-45: Resolved by Schmidt,
seconded by Sturgeon, to authorize issuance of Nonprofit Housing Revenue Bonds,
Series 2002 for Geneva Corporation at a “not to exceed” amount of $5,000,000.
AYE: Schmidt, Sturgeon,
Banowetz, Kunkel.
NAY: none
Resolution adopted.
Water
and Wastewater Matters
Motion by Schmidt, seconded
by Banowetz, to table approval of sending permit to DNR for Well #1. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to table placement of water tower.
Motion carried.
Water
Tower Lease – US Cellular
RESOLUTION NO.
02-1209-46: Resolved by Schmidt,
seconded by Sturgeon, to set January 13, 2003 at 7:30 p.m. as date and time for
Public Hearing on leasing space on water tower to U.S. Cellular for a period of
five (5) years with possibility of four extensions, with each extension being
for a period of five (5) years.
AYE: Kunkel, Banowetz,
Sturgeon, Schmidt
NAY: none
Resolution adopted.
Schmidt explained that he is
willing to have the public hearing, but he did want U.S. Cellular to know that
he has concerns about committing the City to renting the water tower space for
a period of twenty-five (25) years.
Julie Sharp, representing U.S. Cellular agreed to look at this and
discuss it at the public hearing.
Ranmar
Court Asphalt Removal
Motion by Kunkel, seconded
by Schmidt, to table payment of bill for asphalt removal on Ranmar Court. Motion carried.
Dows
Street Sidewalk
Discussion held on approving
change order for Dows Street Library Project.
The change order was for 35% more sidewalk and an 8 x 12 foot bike rack
slab.
Motion by Kunkel, seconded
by Sturgeon, to delay acceptance of Change Order for Dows Street Library
Project until City gets more information on breakdown of costs. Motion carried.
Motion by Sturgeon, seconded
by Banowetz to approve payment of $10,014 to Jelinek Olmstead Construction for
Dows Street Library Project. Motion
carried.
Mark Banowetz questioned the
liability for hole in front of Voss’ building on Dows Street. It was decided that temporary filling of
this will be required while we make plans for all properties between alley and
Main Street. Clerk was asked to send a
letter to Voss explaining the need for a meeting and to have this area filled
in.
Banner
Valley Storm Water
Discussion held on water
drainage on Banner Valley Road. Duane
Kunkel would like to talk to County and see if there is a compromise that could
be reached. Karl Schmidt said he didn’t
think having an open ditch is in the City’s long-term interest. Mayor would like to wait for County’s
response to letters that have been sent by City Attorney. He asked Duane to contact City Attorney and discuss his ideas for a compromise.
Lloyd Duffe said that with storm
sewer pipe installed in this area, water is going to go over the road and it
won’t take a 25-year event for this to happen.
It was determined that City
will wait for County Attorney and Linn County Supervisors to respond. This item will be on next agenda so Council
can follow the progress.
Mayor had to leave meeting
and so he appointed Don Sturgeon to be Acting Mayor Protem for rest of meeting.
Water
Main in Southbrook 8th Addn
Discussion held on whether
it would be necessary to install 12-inch water line in certain areas of
Southbrook 8th Addition. If
this is required, City would pay developer for the additional cost incurred
with using 12-inch pipe instead of 6 inch.
The cost to City would be $9,686.74
Motion by Kunkel, seconded
by Schmidt, to approve installation of 12-inch line in Southbrook 8th
Addition, subject to Engineer’s approval of this 12-inch line being in the
location to coincide with master plan of City.
Motion carried.
Duane Kunkel agreed to
contact Engineer and let Clerk know what the Engineer recommends.
Water
Permit and Tapping Fee for Second Meter
Request was received to
waive water permit fee and tapping fee for second meter. Council agreed this is a good idea and
requested that City’s policy should be in writing.
Motion by Schmidt, seconded
by Banowetz, to waive water permit fee and tapping fee whenever second water
meter is installed for any premise.
Motion carried.
Council asked that City Code
be updated with regulations for installation of a second water meter.
Garbage
Tags
Motion by Schmidt, seconded
by Banowetz, to table discussion on garbage tags. Motion carried.
Vision
Iowa Project Support
Motion by Banowetz, seconded
by Schmidt, to table support of Vision Iowa Project. Motion carried.
Water
and Sewer Rate Increase
Council reviewed rate
increase table and Ordinance enacting those increases.
Motion by Schmidt seconded
by Banowetz, to place Ordinance No. 171 on first reading, by title only. Motion carried.
ORDINANCE NO. 171: AN ORDINANCE AUTHORIZING A RATE INCREASE FOR
WATER AND SEWER UTILITY RATES.
Council discussed having a
Park Design completed using FY03 funds.
Council will discuss this further and present suggestions for Park
Committee’s review and recommendations.
Further discussion will take place at future meetings.
Motion by Schmidt, seconded
by Kunkel, to adjourn. Motion carried. Meeting adjourned, 9:48 p.m.
___________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_____________________________
Roberta A.
Hamdorf, City Clerk
ELY CITY COUNCIL
SPECIAL MEETING
December 2, 2002
Meeting called to order at 6:00 p.m. by Mayor Thomas M. Tjelmeland. Present: Al Tjelmeland, Karl Schmidt, Don Sturgeon, Mark Banowetz, Duane Kunkel.
Motion by Sturgeon, seconded by Schmidt, to approve agenda. Motion carried.
City has received a report from IDNR on lead levels in water. Further information will be submitted to Council as it is received.
Mayor Tjelmeland explained that upgrades are needed for Ranmar Court and those can be done with TIF funding.
Budget workshop was held. There are grants available for Parks and Duane Kunkel would like City to pursue them. Duane would like approximately $5000 set aside for trees. He does not think a new mower is needed at this time but would like to set aside $1000 to seed property line along the south boundary of the new park.
Mayor reminded Council that 40-60 feet of South boundary could be sold off to adjacent property owners. City needs to put a plan in place and then contact property owners for a meeting on what the City is proposing.
Duane Kunkel said that $5000 - $8000 is needed for small detention basin in new park. He also would like to see City determine access to park as the design for park will depend on where the entrance or entrances are located.
Mayor said there may be a chance to gain some kind of access across the James property as there is an easement there now. This would not be a road access, but could be some other kind of access.
Duane Kunkel addressed storm sewer in park and says he sees it as needing to come off Northgate and then open up the north area. If entrance is off Hillcrest, there will be no place to drain water. Northgate is also a wider street.
Mark Banowetz said that we need a design for park and Mayor explained there is a proposal, but he would like it to be reviewed by the Park Committee first. Mark also said City needs to consider traffic flow. Mayor agreed but said consideration should be given to the entire 19 acres of the park when that is done.
Don Sturgeon said he would like the access to park to be Council decision.
Karl Schmidt said he would like to hire someone to design the park after they have listened to Council and Park Committee. He would like to use $10,000 from FY03 budget for that design.
Mayor explained that there is a park proposal ready. Don Sturgeon said that he wants Council to give input to whoever does the design before they even start on a design.
Duane Kunkel said he would like an Engineer do the design rather than an Architect because of the infrastructure needs.
Mayor asked that Park Design be added to Agenda for December 9th meeting.
Don Sturgeon asked what funds will be needed in FY04 budget for developing park and it was determined that there is no way of knowing until plan is done.
Al Tjelmeland suggested we budget $20,000 of TIF funds for park access no matter where the entrance is located. If the funds are not needed for access, they can be used for parking. TIF funds will probably not be spent until FY04 but will have to come from funds that are left over from FY03.
Al also returned a check for Fire services as he explained that Trustees had agreed to require no City funds for five years as City of Ely had furnished the funds for building the fire station.
Ely City Council -2- December 2, 2002
Discussion held on tractor/loader. Al had requested and received bids. He also researched financing alternatives. Council reviewed the bids and financing.
Motion by Kunkel, seconded by Schmidt, to approve purchase of tractor/loader from Kromminga motors with 36 month financing. Motion carried.
Council discussed the value of having work sessions and agreed to have one on January 6, 2003 at 6 p.m.
It was agreed to use FY03 funds to upgrade office computer and office layout.
Discussion held on replacing City Clerk with a Clerk/Administrator. Also discussed need for building inspection. Nothing was finalized and further discussion will be needed on these matters.
Council reviewed draft of water and sewer rate increases.
Motion by Sturgeon, seconded by Kunkel, to revise draft of water and sewer rate increases and submit to Council for consideration at meeting of December 9, 2002. Motion carried.
Motion by Kunkel, seconded by Schmidt, to adjourn. Motion carried. Meeting adjourned, 8:30 p.m.
_________________________
Thomas M. Tjelmeland, Mayor
ATTEST: __________________________
Roberta A. Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
November
11, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Duane Kunkel, Al
Tjelmeland, Karl Schmidt, Don Sturgeon, Mark Banowetz. Guests included: Gary Whittom, Jim Miller,
Deputy Sheriff Lynn Johnson, George Storm, Audrey Yarbrough, Sam Shannon, Keith
Schulte, Chet & Rachel Hendrickson, Ed & Carleeta Eichler, Ken &
Rae Jean Erenberger, Jan & Gary Myers, Mike & Kathi Benna, Shari &
Dave Frantz, Carolyn & Jerry Leaton, Joyce Barber, Jane Helgeson, Mr &
Mrs Eberle, Nidia & Lloyd Duffe, Robert & Eileen Jacobson, Greg Pingel,
Clary Illian, Ed Brinton, Cary.
Motion by Schmidt, seconded
by Sturgeon, to approve agenda as submitted.
Motion carried.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve minutes of October 14, 2002 as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to approve payment of presented bills. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to place October Treasurer’s reports on file. Motion carried.
FUNDREVENUESEXPENSESTRANSFERSGENERAL36,318.1813,141.79-10,639.63ROAD USE8,443.5825,650.07TIF75,079.50DEBT SERVICE7,008.73100.00IPERS (EMP BENEFITS)506.77ST/OTHER PROJECTS926.008,619.68+5,319.81LIB PROJECT674.82+5,319.82FIRESTATION PROJECTWATER UTILITY9,877.5110,497.81SEWER UTILITY9,718.588,797.78SANITATION FUND4,038.903,346.01
Correspondence was reviewed
and Deputy Sheriff was present to receive comments.
PUBLIC
HEARING ON REZONING OF LOT 5 OF NORTHGATE 2ND ADDITION
Public Hearing opened at
7:38 p.m. on request to rezone lot 5 of Northgate 2nd Addition from
R-2(Multi Family Residential to C-1(Central Business District Commercial). Comments were received including following:
Rachel Hendrickson. Prefer City not rezone. We have plenty of areas already zoned for
Commercial and this would be spot zoning.
This area is clearly a residential area.
Gary Myers: I live across State Street and I am against
this as the rezoning will drop my property values.
Carolyn Leaton: City is in process of looking at whole
community and this is not the time to consider spot zoning. Any changes should wait until the
comprehensive plan is final. Also,
storm drainage is a problem in this area.
Mrs Eichler: We were told lot was going to be condos and
all lots around us would be condos.
Feel like the spot zoning will depreciate property. We want to live in a nice quiet place.
Jane Helgeson: In agreement with everything that has been
said tonight.
Ely City Council -2- November 11,
2002
Mrs. Eberle: Street will not carry the traffic and people
park on the street.
Greg Pingel: Not happy with apartments and do not want to
see the area rezoned again.
Nidia Duffe: Was suppose to be condos; why are we
changing?
Sam Shannon: Have to agree with what has been said.
Lloyd Duffe: Approve this request and you open a Pandora
box.
Mike Benner: I would not have bought my property if I
knew it was to be rezoned commercial.
It is not right.
Mayor Tjelmeland explained
that Council is considering this request as it was presented and this hearing
is the way the process is started. The
Council must have three readings to adopt an ordinance.
George Storm: C-1 zoning is an oxy-moron as it is for the
Central Business District and this area is not appropriate to that
description. Those in attendance should
know that with C-1 zoning you can build a three story building, build right up
to the lot line and no off-street parking is required. In favor of increasing C-1 area, but not
here.
Rae Jean Erenberger: Worried about spot zoning. Why did Schulte change zoning?
Al Tjelmeland explained that
in 1978 City was asked to rezone a lot for commercial and set a precedent at
that time to not allow spot zoning. A
lot on Banner Valley Road was then designated as Commercial through a Special
Use Permit and that has been the way the Council has addressed this type of
issue since that time.
Anyone can request a change
of use for their property and then everyone has a chance to be heard. That is part of the democratic process.
Rachel Hendrickson: Is there a nice little lot in Southbrook
that could be used for this C-1 zoning?
Keith Schulte: Reason request was made was because I
receive request from Commercial businesses and there is no place to expand in
C-1. Downtown is suitable for some
things, but not for others, and this area would be suitable for the extremely
low impact business that is proposed.
Requirements for water, sanitary sewer, storm sewer and percent of
ground covered would be less than if it was apartments. Traffic would be far less than what is
generated by four plex apartments. Many
other local jurisdictions would find this compatible with the multi-family use
of this area and would appreciated Council consideration.
Lloyd Duffe: Yes, there is a need for commercial, but we
need to get together and make plans and not allow spot zoning. If this is allowed, it will open doors for
others to follows.
Gary Myers: Once it is zoned C-1, the property owner can
change the use and that use may be high impact.
Duane Kunkel: How do you feel about traffic? Do you have a problem with the street being
used as entrance for Park? (many in
attendance said yes)
Joe Fiala: I would like Council to know I am totally
against the rezoning.
Motion by A. Tjelmeland,
seconded by Kunkel, to close hearing.
Motion carried. Hearing closed,
8:06 p.m.
Mayor Tjelmeland explained
that a special or designated use permit may work in this area.
Council members discussed
the request and Al Tjelmeland noted Plan and Zoning has recommended denial of
Ely City Council -3- November
11, 2002
the request and they have
had more time to review it, so we put a lot of faith in their
recommendation. With their
recommendation in mind and the City’s past history, I would probably deny the
request, even though Mr. Schulte brings good insight into this request.
Don Sturgeon explained that
we do not have enough area for Commercial as we are mainly a residential community. Most citizens do not realize we need to
attract Commercial businesses into town because of the tax issue, which is very
important. If we do not bring
commercial business to town, the impact of increases on sewer and water costs
will have to be solely paid by residents.
Karl Schmidt said he agrees
with the other Council members that we need to attract commercial for services
to serve our residents so everyone doesn’t have to drive to Cedar Rapids for
everything. This area would be ideal
for commercial zoning if it were not surrounded by residential. He also said he has to respect Plan and
Zoning’s recommendation.
Duane Kunkel said that to
him, spot zoning is the issue, but the location is ideal based on access to
State Street.
Mark Banowetz said he wished
to abstain from the discussion to avoid any appearance of conflict.
Motion by A. Tjelmeland,
seconded by Kunkel, to deny request for rezoning of Lot 5 of Northgate 2nd
Addition. Banowetz abstained because he
is a landlord, and the rest of the members voted aye. Motion carried.
Public
Hearing on Amendment to Urban Renewal District
Public hearing opened at
8:18 p.m. on expanding Urban Renewal Area of City to include new City
Park. No recommendation has been
received from Plan and Zoning, so hearing was recessed to December 9, 2002, at
7:30 p.m.
Historic
Preservation Committee- use of Community Center
Clary Illian asked to use
the old Clerk’s office as area for Historic Preservation materials. She also explained that she went to a fund
raising workshop and was encouraged to see that funds may be available to
expand the activities that could be done.
In addition to the room space, she would like to request permission to
use the hallways and open spaces of Community Center to display a history of
Ely and the area..
Motion by Schmidt, seconded
by Sturgeon, to allow Historic Preservation Commission to proceed with using
Community Center as a Historical Event Area.
Motion carried.
Southbrook
8th Addition – consideration of Design Engineering Standards f
Kunkel explained that he had
looked into storm water information as submitted by Engineer and it looks
satisfactory. Council agreed that the
storm water improvements for Southbrook 8th Addition meets
satisfaction of City standards as was requested at meeting of October 14th.
Banner
Valley Storm Drainage
Kunkel explained that he was
disappointed that Hall & Hall Engineering didn’t address the removal of
pipe on south side of Banner Valley Road.
Mayor and Council discussed
the drainage. There is a wider right of
way on north side and the County need to recognize this and do something about
fixing the problem.
Motion by Sturgeon, seconded
by Schmidt, to share the Hall and Hall letter of November 4th with
City Attorney and County Supervisors and have City Attorney proceed to talk to
County. Kunkel voted nay - Motion
carried.
Ely City Council -4- November 11,
2002
Water
and Wastewater Matters
Motion by A. Tjelmeland,
seconded by Sturgeon, to send letter to Wes Buresh and Ed Jones requesting
meeting to discuss City obtaining land for Water tower. Motion carried.
Engineer submitted Plan of Action for Wastewater facility that was sent to DNR. He pointed out that Plan says we are keeping existing pond and a rate increase is being planned. City will need about $100,000 for pre-construction design plans. Discussion held on compliance schedule. Banowetz questioned the time frame that states construction shall be completed by 11/30/04. It was explained that this is a plan and as City proceeds the plan can be changed, including the time of construction.
Motion by Sturgeon, seconded by Schmidt, to accept Plan of Action for Wastewater facility and endorse sending a copy to DNR – Banowetz voted nay, Motion carried.
Engineer
submitted Preliminary Plans and Specifications to reconstruct Well #1. These plans were requested by Council in
June of 2002.
Motion
by A. Tjelmeland, seconded by Schmidt to accept Plans and Specifications from
MMS Consultants on Well #1. Motion
carried.
Fire Station Project
Council
reviewed letter from Fire Chief, Randy Zbanek, recommending acceptance of Fire
Station.
RESOLUTION
NO. 02-1111-38: Resolved by Schmidt,
seconded by Sturgeon, to accept Fire Station and approve Pay Estimate #8-Final
of $26,100.50 as submitted by Point Builders.
AYE: Sturgeon, Banowetz, Schmidt, Kunkel
ABSTAIN: A. Tjelmeland (he is a fireman)
NAY: none
Resolution adopted.
Main Street/Banner Valley Project
Letter
recommending approval of Change Order and Final Payment for the Main
Street/Banner Valley Project was received from Shive Hattery Engineers.
RESOLUTION
NO. 02-1111-39: Resolved by Schmidt,
seconded by Sturgeon, to approve Change Order #7 for an increase of $65,293.15
to the Main Street/Banner Valley Project.
AYE: Banowetz, Kunkel, A. Tjelmeland, Schmidt,
Sturgeon
NAY: none
Resolution adopted.
RESOLUTION
NO. 02-1111-40: Resolved by A.
Tjelmeland, seconded by Schmidt, to accept Main Street/Banner Valley
Project.
AYE: Kunkel, A. Tjelmeland, Schmidt, Sturgeon,
Banowetz
NAY: none
Resolution adopted.
RESOLUTION
NO. 02-1111-41: Resolved by Schmidt,
seconded by Sturgeon, to approve Pay Estimate #6 to Dave Schmitt Construction
for $21,812.49 as Final Payment on Main Street/Banner Valley Project .
AYE: A.
Tjelmeland, Schmidt, Sturgeon, Banowetz, Kunkel
NAY: none
Resolution adopted.
Ely
City Council -5- November 11,
2002
Worley Lane Road
Bed
Discussion held on opening Worley Lane. Letter was received from City Attorney that stated City does not have to open this street.
Motion by Schmidt, seconded by Sturgeon, to take no action on opening Worley Lane and notify Koss and Weimerskirch that it is up to property owner to resolve the development issues. Motion carried.
Dows Street Sidewalk
Mayor submitted a proposal
from Jelinek/Olmstead for sidewalk along Dows Street. Council determined they would like to see
more specific drawings.
Motion by A. Tjelmeland,
seconded by Schmidt, to table Dows Sidewalk to December meeting. Motion carried.
Certification
of TIF Debt
Discussion held on
anticipated TIF projects and TIF funds available.
RESOLUTION NO.
02-1111-42: Resolved by A. Tjelmeland,
seconded by Sturgeon, to certify with the Linn County Auditor’s office TIF debt
for FY2004 of $173,750.
AYE: Schmidt, Sturgeon, Banowetz, Kunkel, A.
Tjelmeland
NAY: none
Resolution adopted.
Appointments
Motion by Schmidt, seconded
by A. Tjelmeland, to re-appoint Bob Ballantyne to Plan and Zoning for a five
year term. Motion carried.
Motion by Sturgeon, seconded
by Banowetz, to re-appoint Chris Boyd and Mike Machula to two year term on
Recreation Commission. Motion carried.
Tractor/Loader
Discussion held on
purchasing Tractor/Loader. Al
Tjelmeland has submitted bids and contacted low bidder to get financing
information. Council reviewed these
figures and held discussion on selling some City equipment, including
maintenance building.
Motion by Sturgeon, seconded
by Banowetz, to table discussion on Tractor/Loader until budget meeting of
December 2, 2002. Motion carried.
Motion by Schmidt, seconded
by A. Tjelmeland, to adjourn. Motion
carried. Meeting adjourned, 10:21 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
__________________________________
Roberta A. Hamdorf, City
Clerk
ELY CITY COUNCIL
REGULAR MEETING
October 14, 2002
Meeting
called to order at 7:30 p.m. by Mayor Protem, Allen R. Tjelmeland. Present:
Mark Banowetz, Duane Kunkel, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests:
Keith Schulte, Linda Langston, Lloyd Duffe, Bob Wiemerskirch, Jim
Miller, Deputy Sheriff..
Motion
by Schmidt, seconded by Sturgeon, to approve agenda as submitted. Motion carried.
Motion
by Sturgeon, seconded by Schmidt, to approve meeting minutes of September 9 and
September 16, 2002, as submitted.
Motion carried.
Upon motion by Sturgeon and second by Schmidt, August and September Treasurer’s reports were placed on file. Motion carried.
FUNDAUG REVENUESAUG EXPENSESSEPT REVENUESSEPT
EXPENSESGENERAL
13,451.7021,740.687,555.5115,927.10ROAD USE7,778.512,497.468,058.732,107.28TIF1,531.8311,600.54DEBT
SERVICE106.551,209.28IPERS4.8997.11PROJECT FUND5,417.5533,191.00452,186.872,512.27LIB
PROJECT5,417.557,252.085,319.82135.66WATER UTILITY10,953.837,068.708,109.861,718.85SEWER
UTILITY10,089.889,196.6310,240.3217,243.51SANITATION4,475.393,340.784,570.783,206.41Deputy
Sheriff distributed monthly report.
Correspondence was reviewed. Al Tjelmeland noted that U S Cellular has requested the City of Ely lease space on the Water Tower to them. A lease has been submitted and Council will get a copy for their consideration at the November meeting.
Petition to oppose
any new east-west Street north of Dows Street
Lloyd
Duffe submitted a petition requesting that the City of Ely not allow any more
east-west streets north of Dows Street as the elevated railroad bed should not
be lowered because of flooding concerns.
Schmidt asked Mr. Duffe if he would object to a street if the City was
able to install it without changing the elevation of the railroad bed and Mr.
Duffe said that had not been considered up to this point. The petition was placed on file.
Recodification of 1997 City Code into the 2002 City Code
Public
hearing opened at 8:00 p.m. on re-codification of Ely City Code. Once the codification is complete, the Code
will be known as the 2002 Ely City Code and replace the current 1997 City
Code. No oral or written objections
were received.
Motion
by Sturgeon, seconded by Schmidt, to close public hearing. Motion carried. Hearing closed at 8:03 p.m.
Ely
City Council -2- October 14, 2002
Motion
by Schmidt, seconded by Kunkel, to place Ordinance No. 169 on first reading by
title only. Motion carried.
Motion
by Sturgeon, seconded by Schmidt, to waive second and third reading and adopt
Ordinance No. 169. Motion carried.
ORDINANCE
NO. 169: RECODIFY ELY CITY CODE AND
ADOPT CODE AS THE 2002 ELY CITY CODE.
Request to waive utility fees at 1535 Main Street
Council
reviewed past water usage of 1535 Main Street and the City Code as it relates to
Council authority to waive fees for water that has passed through the water
meter. It was noted that the Code does
not allow this.
Motion
by A. Tjelmeland, seconded by Kunkel to deny request to waive utility fees for
1535 Main Street. Motion carried.
Improvements to Worley Lane
Bob
Wiemerskirch requested that the City make improvements to Worley Lane that
would allow him to access his lot which is located at the northern most end of
Worley Lane. At present the right of
way is there, but there is no roadbed.
Al Tjelmeland suggested that it would be difficult to proceed with this
as Linn County owns half of the right of way and the improvements would have to
be approved by both the City and County.
Discussion held on allowing Mr. Wiemerskirch to proceed with surfacing
right of way with rock so he can access his property. Council discussed snow plowing and adherence to City
specifications. Council decided that
City Attorney should be contacted for advice on how to proceed. Karl Schmidt agreed to contact City Attorney
and report back to Council
Southbrook 8th
Addition-Plan of Improvements
Council
members reviewed letter from City Engineer in regard to proposed improvements
for Southbrook 8th Addition.
Duane Kunkel noted that he does not like the idea of installing a 36”
storm sewer pipe along Banner Valley Road as a ditch would save the taxpayers a
great deal of money and the pipe that is there now is not going to be adequate.
RESOLUTION
NO. 02-1014-34: Resolved by Kunkel,
seconded by Schmidt, to approve all improvements as submitted in the Plan of
Improvements for Southbrook 8th Addition, except for 36” storm sewer
pipe until verification of approval of storm water calculations for property
east of the 8th Addition adheres to accepted Engineering Standards
and that approval is submitted to City Council.
AYE:
Sturgeon, Banowetz, Kunkel, Schmidt, A. Tjelmeland
NAY:
none
Resolution adopted.
Fire Station Project
Motion by Kunkel, seconded by Banowetz, to table acceptance of Fire Station and Final Payment until November meeting. Motion carried.
Ely
City Council -3- October
14, 2002
Approval of Zoning Map
RESOLUTION
NO. 02-1014-35: Resolved by Sturgeon,
seconded by Schmidt, to accept recommendation of Plan and Zoning and approve
Zoning Map as submitted.
AYE: A. Tjelmeland, Banowetz, Kunkel, Schmidt,
Sturgeon
NAY: none
Resolution adopted.
Karl
Schmidt asked that a letter be sent to Plan and Zoning expressing the Council’s
gratitude for the work they put into updating of the zoning map.
Resignation of Jack Hooten from Plan and Zoning – Appointment to fill vacancy
Motion by A. Tjelmeland, seconded by Sturgeon, to accept, with regret, the resignation of Jack Hooten from Plan and Zoning. Motion carried.
Letter
has been received from Terry Smith expressing interest in serving on Plan and
Zoning.
Motion
by Sturgeon, seconded by Schmidt, to appoint Terry Smith to fill the vacancy on
the Plan and Zoning Commission. Motion
carried.
Karl
Schmidt asked that a letter also be sent to Jack Hooten thanking him for his
service.
State Street Culvert Project
RESOLUTION NO. 02-1014-36: Resolved by Sturgeon, seconded by Schmidt, to reject all bids for the State Street Culvert Project as they were all well above original estimate.
AYE:
Banowetz, Kunkel, Schmidt, Sturgeon, A. Tjelmeland
NAY:
none
Resolution adopted.
Renewal of Liquor Permit and Sunday Sales-Odie’s
Motion by A. Tjelmeland, seconded by Sturgeon, to approve renewal of Odie’s Liquor and Sunday Sales Permit. Motion carried.
Amendment #2 to Urban Renewal District
RESOLUTION
NO. 02-1014-37: Resolved by Schmidt,
seconded by Kunkel, to set a Public Hearing for November 11, 2002 at 7:30 p.m.
for purpose of amending Urban Renewal District to include newly purchased park.
AYE:
Kunkel, Schmidt, Sturgeon, A. Tjelmeland, Banowetz
NAY:
none
Resolution
adopted.
Tractor/Loader for City
Al Tjelmeland distributed bids he has received for a Tractor/Loader for the City. Discussion held on ability to finance this purchase. Council agreed that the Tractor/Loader was needed, but more time is needed to determine if this can be financed at this time. This will be discussed further at the November meeting.
Ely
City Council -4- October 14, 2002
Dows Street Sidewalk
It was determined that there was not enough information available to discuss the Dows Street Sidewalk, so it will be put on November agenda.
TOWN MEETING OCTOBER 28, 2002 - 6:30 P.M. AT COMMUNITY CENTER
Plan and Zoning has been working with Tim Vick to draft a comprehensive plan. Surveys are being distributed for community input and there is a town meeting scheduled for October 28, 2002 at 6:30 p.m. in the Community Center. Council would like as many people as possible to attend.
Discussion Items
Duane Kunkel asked for approval to spend up to $800 to have the Silo Foundation at new park dug up. He also would like to do another soil test to run water into the east end of park. When the first test was done, they went about 10 feet into the park property and hit rock at about 3 ½ feet. Council decided that Gary can haul away the Silo foundation and save the City the $800.
Clerk informed Council that it is necessary to watch very closely any money that is being spent as the FY2003 budget is very tight.
Motion
by Sturgeon, seconded by Kunkel, to adjourn.
Motion carried. Meeting
adjourned, 10:08 p.m.
____________________________________
Allen
R. Tjelmeland, Mayor Protem
ATTEST:
_____________________________
Roberta A. Hamdorf, City
Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
September
16, 2002
Meeting called to order at
7:00 p.m. by Mayor Thomas M. Tjelmeland.
Present: A. Tjelmeland, Duane
Kunkel, Karl Schmidt, Don Sturgeon, Mark Banowetz. Guests: Ed Brinton, Cary Solberg, George Storm.
Motion by Schmidt, seconded
by Kunkel, to approve agenda as submitted.
Motion carried.
FY
2002 STREET FINANCE REPORT
RESOLUTION NO.
02-0916-33: Resolved by A. Tjelmeland,
seconded by Schmidt, to approve FY2002 Street Finance Report and direct Clerk
to forward to proper agencies.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
Resolution adopted.
WORK
SESSION – WATER AND WASTEWATER IMPROVEMENTS
Work session held on needed
water and wastewater improvements. Both
a water tower and a new sanitary sewer system are needed. The present lagoon system has had a number
of improvements made that should make it possible to delay the sanitary sewer
system longer than the water tower.
Engineers, Ed Brinton and
Cary Solberg distributed proposals and projections for these projects. Financing the projects was discussed at
length. It will be necessary to raise
utility rates and needs to be done now.
Hopefully, the City can raise the rates so that there is some reserves
for the City at the time of construction.
Council discussed the size
tank needed and did a cost comparison of different sizes. A 300,000 tank would be in the best interest
of the City both in length of time it will be sufficient for the growth and in
the cost effectiveness.
Council reviewed a number of
sewer systems that are available.
Motion by Kunkel, seconded
by Sturgeon, to adjourn. Motion
carried. Meeting adjourned, 9:20 p.m.
____________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
______________________________________
Roberta A. Hamdorf, City
Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
September
9, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Duane Kunkel, Karl
Schmidt, Don Sturgeon, Mark Banowetz, A. Tjelmeland. Guests: Gary Whittom, Jim Miller, Bonnie Levien, Deputy Sheriff,
Burdette Voss.
Motion by Schmidt, seconded
by Banowetz, to approve agenda after adding item to discuss putting a water
line into new Park. Motion carried.
Motion by Sturgeon, seconded
by Kunkel, to approve minutes of August 19, 2002 as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to approve payment of bills as submitted. Motion carried.
Bond Sale – City of Ely -
$450,000 General Obligation Bonds
RESOLUTION NO. 02-0909-30: Resolved by Sturgeon, seconded by Schmidt,
to appoint Bankers Trust as Paying Agent, Bond Registrar, and Transfer Agent,
Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and
Authorizing the Execution of the Agreement for $450,000 General Obligation Bond
Sale, Series 2002.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
Resolution adopted.
Motion by Sturgeon, seconded
by Schmidt, to approve Tax Exemption Certificate for $450,000 General
Obligation Bonds, Series 2002. Motion
carried.
Motion by Schmidt, seconded
by Sturgeon, to approve Continuing Disclosure Certificate for $450,000 General
Obligation Bonds, Series 2002. Motion
carried.
RESOLUTION NO. 02-0909-31:
Resolved by A. Tjelmeland, seconded by Schmidt, to authorize the issuance
of $450,000 General Obligation Bonds,
Series 2002.
AYE: Kunkel, Banowetz, Sturgeon, Schmidt, A.
Tjelmeland
NAY: none
Resolution adopted.
Reopen
Recessed Public Hearing on Vacating of Alley Right of Way – A.P.#101
Public hearing reopened at
7:37 p.m. on vacating of alley right of way for A.P. #101. No oral or written objections were
received. Gary Whittom asked if this
alleyway would be sold. Mayor explained
that it will be deeded back to adjacent property owners and City will maintain
easement rights. FJ Krob has not sent
in request.
Motion by Kunkel, seconded
by Schmidt, to close Public hearing.
Motion carried. Hearing closed
7:39 p.m.
Council agreed to go forward
with the vacation as soon as Krob request is submitted.
Requests to waive utility
fees
Discussion held on adjusting
utility bill for 1845 Highland. The
owners had submitted a letter requesting that an adjustment be made because the
outside meter read far less than the inside reader. The City recently had
Ely City Council -2- September 9,
2002
Occasion to read the inside
meter and that was when it was discovered there was a significant
difference. These owners say that they
have lived in the home only a short while and it appears that the outside
reader has been misreading a long time.
The outside reader will be replaced and owners must pay for that. The owners have also asked to have the
reader moved to a place so that they can keep their dog in the fenced area and
the reader can still be read. The
owners will also need to reimburse City for the time that it takes the City
Employee to move the meter.
Motion by A. Tjelmeland,
seconded by Schmidt, to adjust utility bill for 1845 Highland and send
corrected utility bill that will be due September 15th based on
average usage. Motion carried.
Council reviewed letter from
Burdette Voss, owner of 1535 Main Street, in regard to a waiving the water fees
for his tenants. They had water in the
crawl space and it was assumed it was from storm water, but after time went by
and it had not cleared up, they went in to check and found it was a water leak
from the pipe. There was also a leaky
toilet and the renters now have two consecutive bills of over $100 each
month. Mr. Voss asked that Council review
this request and grant some kind of a waiver because there was no way to
immediately notify the leak in the crawl space.
Motion by A. Tjelmeland,
seconded by Banowetz, to table request from 1535 Main Street until we get
another reading. Motion carried.
Deputy Sheriff distributed
the monthly report and reported they have been monitoring speeding and stop
sign violations on Jappa Road.
Dows Street Sidewalk
Motion by Kunkel, seconded by A. Tjelmeland, to table Dows Street Sidewalk till more information is available. Motion carried.
Street Light Resolution – Southbrook Seventh Addition
RESOLUTION
NO. 02-0909-32: Resolved by A.
Tjelmeland, seconded by Sturgeon, to approve installation of three streetlight
in Southbrook Seventh Addition.
AYE: Banowetz, Kunkel, A. Tjelmeland, Schmidt,
Sturgeon
NAY: none
Resolution adopted.
Adding North Park Additions to TIF District
Discussion
held on adding North Park Additions to City’s TIF District to allow extra TIF
funds for development of the New Park.
Mayor explained that the amount of money the City certifies as needed
each year, affects the amount that is left for the General Fund and not the
size of the TIF District. Since Council
only wants to increase the TIF District to allow for development of City Park,
it was determined that the North Park Additions should not be added to the
District, but the new Park should be added as then TIF Funds can be used for
development.
Motion
by A. Tjelmeland, seconded by Sturgeon, to amend TIF District to include new
City Park. Motion carried.
Revisions to Animal Ordinance
Motion
by A. Tjelmeland, seconded by Kunkel, to table Animal Ordinance at least until
January 2003. Motion carried.
Ely
City Council -3- September
9, 2002
CLOSED SESSION Louis Field Addition and Acquiring Land for entrance to new park
Motion
by A. Tjelmeland, seconded by Schmidt, to go into closed session as allowed by
State of Iowa Code, Chapter 21.5 subparagraph C, to discuss matters that are
presently in litigation and to also go into closed session as allowed by State
of Iowa, Chapter 21.5 subparagraph J, to discuss purchase of particular piece of Real Estate where
premature disclosure could be reasonably expected to increase the price. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to come out of closed session. Motion carried.
RESOLUTION
NO. 02-0909-33: Resolved by Schmidt,
seconded by Sturgeon, to offer owner of land desired for City Park $1500 and
that all assessments for improvements shall be waived for this owner.
AYE:
Banowetz, Sturgeon, Schmidt, A. Tjelmeland, Kunkel
NAY:
none
Resolution adopted.
Discussion items
Mayor explained that he had
met with Dick Ransom from Hall & Hall Engineers about Banner Valley
Road. Dick will send City a letter.
Mayor noted that the City
needs a Master Plan for Park as it goes into the TIF District. A Laura Hawks has done the planning for
Fairfax Park. She could submit
something for our 19 acre site in rough draft form and then go to Park &
Recreation with this draft.
Duane Kunkel asked for 60
more days before we proceed with a master plan as he can work with State people
and this should save a great deal of money.
The infrastructure needs to be done before the Master Plan and people
who draw Master Plans tend to forget the infrastructure needs. Don Sturgeon noted that the first rough
draft drawn by a planner did show some drainage.
Council discussed running a
water line to new City Park from the North Park Additions. There is a contractor installing water line
to the North Park Addition, so if water is going to be extended to the east end
of park, this is the time to do it.
Before this can be done, a test hole is needed to assure the ground is
soft enough. It was suggested that
Rob Brown be contacted for laying the pipe, but Duane should work with the
contractor about doing a soil test.
Trenching a 2” water line should be about $2000.
Gary Whittom and Duane
Kunkel will coordinate running a water line into the east corner of the new
park.
Motion by Sturgeon, seconded
by Schmidt, to adjourn. Motion
carried. Meeting adjourned, 9:41 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
__________________________________
Roberta A. Hamdorf, City
Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
August
19, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: A. Tjelmeland, Mark
Banowetz, Karl Schmidt, Don Sturgeon, Duane Kunkel. Guests Present: Keith Schulte, Jim Kramer, Scott Olson, Dean
Spina, Lloyd Duffe, Karen Lourens, Mary Fox, Rex Ramsay Jeff Streitz, Doug
Bottorff, Gary Whittom, Jim Miller, Jim Serbousek, Bob Weimerskirch, Ed
Brinton.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve agenda as submitted. Motion carried.
Motion by Sturgeon, seconded
by Kunkel, to approve minutes of July 15th, July 29th and
August 12, 2002. Motion carried.
Motion by Schmidt, seconded
by Sturgeon to approve bills as presented, except to delay payment to Aeration
Industries until Engineer, Ed Brinton, approves payment. Motion carried.
July Treasurer’s report
placed on file upon motion by A. Tjelmeland and second by Kunkel. Motion carried.
FUNDJULY REVENUESJULY
EXPENSESGeneral Fund3,154.72 12,165.67 Road Use Tax7,809.67 2,933.27 Debt Service444.46 TIF Funds1,608.09 IPERS(Trust & Agency)39.59 Library Project5,417.551,225.85Firestation
Project26,100.50Street Project6,173.55
Sanitary Utility4,344.19 3,346.52 Water Utility9,539.77 17,752.07 Sewer Utility9,526.71 14,018.80 Monthly
reports and correspondence placed on file.
Karen Lourens, from Signal
Publishing, proposed establishing a City newspaper for Ely. She would like to have City be a part of
this endeavor and encourage citizens and others to supply local news and events
of interest. She also asked if the City
would be willing to help financially as the newspaper gets established. Council recommended that Karen work with
City Clerk to get further information and report back to Council.
Bond
Sale – Geneva Corporation
Public Hearing opened at
7:54 p.m. on issuance and sale of not to exceed $5,000,000 Nonprofit Housing
Revenue Bonds. No oral or written
objections received. Dean Spina explained
that these Bonds are being issued to do major renovation and refinancing for
Geneva Towers. This is a 13th
story residential building to provide housing for elderly, low income and
disable residents and is a Presbyterian Church Project.. The City of Ely will not incur any cost, but
is being asked to be the conduit so the bonds can have tax-exempt status. Scott Olson, representing the Geneva Towers
Board of Directors, expressed his appreciation for City of Ely making this bond
issue possible for tax exempt sale. The
interest savings and insulation upgrades will enable the Board to do major
improvements and not have to increase charge to tenants.
Motion by Kunkel, seconded
by Sturgeon, to close public hearing.
Motion carried. Hearing closed,
7:58 p.m.
Ely City Council -2- August 19, 2002
RESOLUTION NO.
02-0819-24: Resolved by Schmidt,
seconded by A. Tjelmeland, to approve proceeding with the issuance and sale of
not to exceed $5,000,000 of Nonprofit Housing Revenue Bonds, Series, 2002.
AYE: A. Tjelmeland,
Schmidt, Sturgeon, Banowetz, Kunkel
NAY: none
Resolution adopted.
Bond
Sale – City of Ely - $450,000 General Obligation Bonds
Rex Ramsay, Bond Consultant
from USBancorp – Piper Jaffray, explained that at 2:00 p.m. today, he had met
with City Clerk in City offices and received bids on $450,000 of General
Obligation Bonds. Five bids were
received and Mr. Ramsay presented the Mayor and Council with a report of those
bids. Low bid was received from Ruan
Securities of Des Moines. The Net
Interest rate is 3.5695% and Net Interest cost is $106,817.50. These bonds are scheduled for 10 years
repayment, but are callable after seven years.
They are being issued for projects in the Urban Renewal Area of the
City, so they are exempt from both State and Federal taxes and they will be
repaid with TIF Revenues. Mr. Ramsay
recommended that Council proceed with Public Hearing and highly recommended
that City accept bid from Ruan Securities.
RESOLUTION NO.
02-0819-25: Resolved by Sturgeon,
seconded by Schmidt to ratify, confirm and approve publication of Notice of
Public Hearing and Notice of Bond Sale for $450,000 of General Obligation
Bonds.
AYE: Schmidt, Sturgeon, Banowetz, Kunkel, A.
Tjelmeland
NAY: none
Resolution adopted.
Public Hearing opened at
8:06 p.m. on the issuance of $450,000 of General Obligation Bonds. No oral or written objections received. Motion by Schmidt, seconded by Sturgeon, to
close Hearing. Hearing closed at 8:07
p.m.
RESOLUTION NO.
02-0819-26: Resolved by Schmidt,
seconded by Kunkel, to institute proceedings to take additional action
necessary for Sale of $450,000 of General Obligation Bonds.
AYE: Sturgeon, Banowetz,
Kunkel, A. Tjelmeland, Schmidt
NAY: none
Resolution adopted.
RESOLUTION NO.
02-0819-27: Resolved by A. Tjelmeland,
seconded by Kunkel, to direct Sale of $450,000 of General Obligation Bonds to
Ruan Securities of Des Moines, IA at a
net interest rate of 3.5695% and net interest cost of $106,817.50 over the 10
year life of the Bonds.
AYE: Banowetz, Kunkel, A.
Tjelmeland, Schmidt, Sturgeon
NAY: none
Resolution
adopted.
Purchase of Alley
Right of Way – A.P. #101
Public Hearing opened at 8:10 p.m. on vacating alley adjacent to all lots in A.P. #101. It was determined that one property owner has not yet submitted a request for this vacation. Jim Miller will be contacting that property owner.
Motion
by A. Tjelmeland, seconded by Kunkel to recess Public Hearing on vacating alley
adjacent to lots in A.P. #101 until Council meeting of September 9, 2002. Motion carried.
Ely
City Council -3- August
19, 2002
State Street
Culvert (Bridge) and Sidewalk
Jeff Streitz and Doug Bottorff, from Shive Hattery Engineers, presented design and proposal for State Street Culvert and sidewalk which will be similar to the Main Street Bridge. Anticipated construction cost is $270,000 and does not include any Engineering, but does include the needed water main work. This is well over the Council’s original cost projection. A box culvert design would save approximately $100,000. Discussion held on alternatives and routing traffic, including trucks and semis, if the City does proceed with the project.
RESOLUTION NO. 02-0819-28: Resolved by A. Tjelmeland, seconded by Kunkel, to authorize Shive Hattery Engineers to proceed with Plans and Specifications for State Street concrete structure with Engineering from design through bidding to be done at a cost to not exceed $13,000.
AYE: Kunkel, A. Tjelmeland, Schmidt, Sturgeon,
Banowetz
NAY: none
Resolution adopted.
Dows Street
Sidewalk
Mayor Tjelmeland explained that Burdette Voss is ready to extend water to his building on Dows Street and will need to tear up the sidewalk in front to do this. There is the option to use this as a time to replace sidewalk and put in curb and gutter along the half block of Dows Street that does not have it. We can do this or Burdette Voss to just replace sidewalk in front of his building. It was determined that we need to research this and bring back to Council.
Request for waiver
of sewer fees for second meter for irrigation system at 1765 North Dr
Jim
Kramer requested that he be allowed to install a second meter for an irrigation
system and to have sewer fees waived for that meter. Discussion held and Mayor recommended that ordinance be changed
to allow for a second meter.
Motion
by Sturgeon, seconded by A. Tjelmeland, to direct City Clerk to work with City
Attorney to draft a change to the City Code to allow separate meter for
irrigation systems. Motion carried.
Motion
by Kunkel, seconded by A. Tjelmeland, to approve installation of separate meter
at 1765 North Drive for irrigation system.
Motion carried.
Development of Lot
on West side of Worley Lane – North of 1315 Worley Lane
Request was received from Bob Weimerskirch to discuss the responsibility of extending Worley Lane Northerly past 1315 Worley lane to a 1.94 acre lot so that he can build on the lot.
Mayor
suggested that this request be forwarded to City Engineer to determine
requirements for access. After further
discussion, Council suggested that Mr. Weimerskirch contact County as City of
Ely only owns right of way to the center of the road. Council also explained that developer should present proposal for
improvements and further discussion can be conducted at that time.
Resolution Final
Plat of Southbrook Seventh Addition
Final
Plat of Southbrook 7th Addition was reviewed. It was noted that paving stopped four feet
short of County owned property. Duane
Kunkel asked if City could get a separate agreement or require a certain amount
be put in escrow until such time as paving became necessary.
RESOLUTION
NO. 02-0819-29: Resolved by Schmidt,
seconded by A. Tjelmeland, to accept improvements and approve Final Plat of
Southbrook Seventh Addition.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Banowetz, Kunkel
NAY:
none
Resolution adopted.
Ely
City Council -4- August
19, 2002
Night Construction Work – City Code Chapter 3-1-2
Paragraph 2
Discussion held on allowing the City to make exception to noise ordinance to allow concrete cuts for new streets. The Sheriff’s Department had received a complaint about a construction crew doing work in the middle of the night and had responded by shutting the work down as the present City Ordinance can be interpreted to not allow this type of work. Keith Schulte explained that this type of event is not going to happen very often, but it is necessary to do concrete cuts when the concrete has cured to the right stage. If it is not done when needed, it could result in serious street cracks.
Council
determined that for the time being the Contractor would notify City Hall when
cutting concrete is going to be necessary after 10 p.m. and City Hall will
notify Sheriff’s Department. Mayor
suggested that the City should change the ordinance to allow for this type of
work. Council members will think about
this and discuss it at a future meeting.
Maintenance
Concerns
Gary Whittom updated Council on completion of first phase of sewer maintenance program. He stated that a new manhole is needed on Hillcrest and Council told him to go ahead and replace it. Gary would also like to do some videotaping on Hillcrest and in the alleyway between State and Walker Streets. Council also encouraged Gary to proceed with doing the videotaping that is necessary.
Gary
has found a used backhoe for $43,500 and it has a 90 day warranty. Owner has agreed to work with City on
financing. Gary and Al Tjelmeland will
talk to dealer about financing arrangements.
Revisions
to Animal Ordinance
Motion by Sturgeon, seconded
by Kunkel to table discussion on Animal Ordinance until the meeting of
September 9, 2002. Motion carried.
Discussion
Ed Brinton showed proposed
plans for relocating Well #1. Well #1
produces great water, but because of its age, the City needs to determine if
they want to take the chance of it going out or if they want to proceed with
plans to replace it. Once the building
is replace, the City can turn on Well #2.
City will need to have Alliant remove line above the current well. Ed will continue with Plans and
Specifications for design as presented.
Motion by Sturgeon, seconded
by Schmidt, to adjourn. Motion
carried. Meeting adjourned, 10:08 p.m.
____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
________________________________
Roberta A. Hamdorf, City
Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
JOINT
MEETING WITH LINN COUNTY
August
12, 2002
Meeting called to order at 4:30 p.m. by Mayor Thomas Tjelmeland. This was joint session with Linn County Supervisors; Lumir Dostal, Lu Barron and James Houser. Council Members Present: Allen Tjelmeland, Don Sturgeon, Mark Banowetz, and Duane Kunkel. Others in attendance: Steve Gannon, County Engineer, Becky Shoop, Keith Carson, Butch & Annette Wieneke, Lloyd Duffe, Jerry. Leaton and Keith Schulte, Schulte Development.
Lumir
Dostal explained that the Supervisors walked the Banner Valley Road site on
August 7, 2002, and were there for about an hour and a half.
Mayor
Tjelmeland explained that Ely development decisions on the south side of Banner
Valley Road were made based on designs available at the time. There were no waterways for Southbrook
Addition except where the two culverts came through. Engineer’s were consulted and those plans were used when
approving Ely Development. Since that time, there have been changes on
north side of road including change to bridge and culverts. Te City of Ely and the developers are
concerned about conditions that now exist.
The water has washed gravel off road a couple of times. The City believes that what they have done
is sufficient.
Mayor
also explained that the City is not responsible for the problem on the north
side of the road and they are interested in protecting the citizens of Ely on
the south side of the road. The
preliminary plat has over 300 lots on the south side of the road.
Steve Gannon explained a timber bridge existed for many years and it had silted in to the point that you needed to lay down flat to get under the bridge. That bridge was replaced with twin culverts in the early 70’s. Water has always gone down both sides of the road and over the road in some situations. There was never a plan to design for all the water to go down the North side and the 54 inch culverts made Ely aware that all water in not going down the north side. Steve explained that there is always going to be a little difference of opinion as to what should be done, but you’ll never stop the possibility of water going across the road. County designs for 10 year flood and Ely developers designed for a 5 year flood on the south side.
Keith
Schulte read a letter from Hall and Hall Engineer’s explaining the changes that
have been done by the County that they believe created problems on the south
side.
Discussion
held on creating a water way down the south side close to road that would be
attractive and handle the water.
Al
Tjelmeland said that when the bridge was taken out, two 72 inch culverts were
put in and now there are just two 54 inch culverts there. Steve Gannon said that if there were two 72
inch in there, that wouldn’t always take care of the problem. He noted that there is always going to be a
difference of opinion on the solution, so the City and County should join in
hiring and independent Engineer.
Lu Barron agreed that this would be a good idea.
It was suggested that the County and City would need to establish criteria before an Engineer could proceed.
Keith
Schulte explained that storm sewers for his developments are designed for the
five year event but overflow is also designed to take larger events.
Ely
City Council -2- August 12, 2002
Since
the City, developer and County have paid for Engineering research and design,
it would save time and money to have Steve Gannon and Hall and Hall Engineer
work together on this problem.
Duane Kunkel suggested that we see if the ditch on the south side is big enough to leave open as a drainage way to take excess water from the north side. If this is possible, maybe a tube won’t be necessary for the rest of the 600 feet of Banner Valley Road to the west.
It
was agreed that correspondence from County and minutes from the last two
meetings would be forwarded to Hall and Hall Engineer. County also asked for a preliminary plat of
the south side.
Al
Tjelmeland thanked the Supervisors for coming and also asked them to look at County
ditches just north of Ely. They are
overgrown and deer hide out in that area creating additional safety concerns
for motorists.
Mayor
Tjelmeland stated that he would like City and County to discuss possibility of
using side of roadways for trails. This
is being done successfully in other areas,
Motion
by A. Tjelmeland, seconded by Kunkel to adjourn. Motion carried. Meeting
adjourned, 5:55 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_____________________________
Roberta
A. Hamdorf, City Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
July
29, 2002
Meeting called to order at
4:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Don Sturgeon, Mark
Banowetz, Al Tjelmeland, Karl Schmidt, Duane Kunkel (5:15pm). Guests:
Lumir & Sara Dostal, Steve Gannon, Keith Schulte, Butch &
Annette Wieneke, Lloyd Duffe, Bob Touchberry, Bob Ballantyne,Matt Fluharty,
Anna & Lumir Klima, Jerry Leaton, Richard Netolicky, Keith Carson, Maurice
Garnant, Everett Spidle, and Glenn Buresh,
Motion by Schmidt, seconded
by Banowetz, to approve agenda. Motion
carried.
Correspondence: Request from St. John’s church to close
Walker St on August 18, 2002.
Citizen’s
comment: Lloyd Duffe requested right to
speak during discussion of business items to follow later in meeting.
Banner Valley Road Storm
Water Drainage: Mayor started discussion stating that
culverts as installed on the county side of Banner Valley Road apparently hold
storm water back rather than draining the water away from the Schulte
Development on the South side of the Road and has at times washed out the
road. Concerns regarding the culverts
as installed and approved by the county needs to be dealt with to avoid future
problems and liability to the City.
Keith
Schulte, of Schulte Development stated: On Oct. 16, 2000 he expressed concerns
to Steve Gannon the county engineer regarding road/culvert concerns. In 1999, Hall & Hall Engineering had
completed a study on Banner Valley Road for the City of Ely. Schulte’s development drainage designs were
based on the results of this study. In
Oct., 2000, Hall & Hall (Gary Cassidy) sent a letter to Linn County Road
Dept. explaining concerns in regard to a permit issued to Butch Weineke for
installation of a culvert. In a letter
to Weineke’s, granting approval for the culvert. the County recommended 103” x
71” culver, however a smaller culvert was installed. It was also noted that a Box culvert from the north to the south
side of road had been blocked for many years and was recently opened and still
doesn’t handle the water.
Mayor
summarized the problems by stating that 2 culverts have been installed up
stream from the twin 72’s culverts and that go under the road are
undersized. They are on the county’s side
of the road and the City has no jurisdiction on that side of the road. Any design flaws with what has been
installed is the County’s responsibility. The cities position is to protect
Ely’s citizen’s (which includes the Schulte Development) from any hazards such
as flooding.
Hall
& Hall’s study completed in 1999, included a 36” storm sewer on south side
of Banner Valley and developments were based on criteria of this study. On the county’s side of road, changes have
not been made utilizing the Hall & Hall study, The study had been made available to the county.
Steve
Gannon, Linn Co. Engineer stated the county followed their rules at the time
culverts/driveway were put in. 410
acres drains through from one side of road to other since the 1920’s. Doesn’t know when county changed drainage to
north side of road. Timber bridge was
put in where 15” diameter culvert used to be.
(the 2-72”s culverts he installed back in the 70’s). All water in 1936 went through that box
culvert, now the Schulte property. County put in culverts to get rid of a deteriorating 20’
bridge. A timber bridge was put in to
replace the 54. Both sides of road had to
have something done. Mayor stated: “Water runs over the road and comes from the
county’s side.”
Ely
City Counci 2 July
29, 2002
Lumir
Dostal asked is the road protecting someone downstream now from high
water? Is road acting as a detention
basin? Concerns to be looked at!
Mayor
- “Before wood bridge was changed and the Wieneke driveway installed, we had less
problems than we have today.
Lumir
asked if watershed has changed. Mayor
said it has been due to a detention pond being put in for 20-24 acres. What has changed is … 2 culverts were
installed and now a lot more water
is running over the road than used to.
Al
Tjelmeland stated 2 - 72” culverts were designed to carry water from the north
side under the road and was approved by the county. Upstream, county has choked water down.
Mayor: Water is running on the north side of Banner
Valley all the time and is a “drainage creek” not just a “water way”. In the 1940’s, County acquired more property
on north side of Banner Valley and has cleaned it out three times to get the
water to run but never blocked up to get the water to the south side. County has also cleaned out south side of
ditch twice. Engineering firms are not
communicating with engineering dept. of the County.
Steve
Gannon: County cleaned out ditch at the
time twin culverts were put in. Water
that goes down Banner Valley, used to go down through the field.
Al: “When County cleaned out ditch and put 72”
culverts in, why didn’t county unblock the box culvert up the road then? It had big boulders and trees in it!” Gannon:
“Don’t know that anyone looked at it at that time! About 15 years ago, the county cleaned it
out once and one time after that.
Al: Keith Schulte has rough prices of what it
would cost to put a bigger tube in which would solve the problem. Steve says the water is going to go over the
road no matter what size culvert you would put in. Ditch has to be cleaned out quite often. Weineke’s gave some extra ground to flatten
some slopes out and cleaned ditch again.
Allows water to flow through and
54 is the county’s problem.
Gannon: County is not going to raise
the road two feet to keep water on the other side to solve the problem. All water has to get to City’s side of road
and City has to decide what to do with City’s half of 8x5.
Lumir
Dostal: Cleaning up process has to take
place all the time due to silting in from farmland drainage and a low
slope. What kind of problems will this
cause downstream for other people?
Mayor: Looks like to me, and a lot other people,
that the culverts are restricting the flow of water. More restricted now than it used to be. Water now runs over the road sooner than it used to.
Lumir: Wants to look at problem more and get other
two supervisors involved and work with Steve Gannon.
Mayor: “This needs to be addressed and looked at
quickly!”
Al: Wants supervisors to contact council and
Keith Schulte when they come to look at so all can be present to voice
concerns.
Lloyd
Duffe: H&H survey with engineers goes back to 1913. Original aerial maps show drainage for area
went through the culvert and down other side of the road through the field which is now a housing area. City, county and citizen’s need to work
together.
Ely
City Counci 3 July
29, 2002
Keith
Carson: Seen water over Banner Valley
road many times since 1936.
Richard
Netolicky : Prior to 55-60’s, was a
treed waterway 100-150 feet from road.
Took water from hillside and box culvert down in the field. Water-way and trees have been removed
causing part of the problem. Drainage
has been changed. In past 60 years,
road has been flooded many times.
Glen
Buresh : Has Core of Engineers ever
been talked to? Tom: “No
because don’t know when change of flow was done.” In last two years, hasn’t been a change in
flow of water, not since start of Southbrook Development. Water has gone down along side of the road.
Plan
of action: Board of Supervisor’s need
to meet and get back together with the City.
Robert
Touchberry: Farm Service Administration
aerial photo’s and contour maps of the land show very little change in
elevation of land. Would take a very
large dike to keep water from going over the road. Need to have adequate provisions made to be sure tiles
downstream still drain. Can’t interfere
with someone else’s property.
Lumir: Will try to get taken care of within the
next couple weeks.
Butch
Weineke: Worked with the county to put culvert in and gave extra land (40’)
to scrape back ditch and lower grade in order to flood field rather flood the
ditch.. Road is now higher than his
side of the bank where it wasn’t before.
Has a big ditch in his driveway so water can back up there and flow
around and flood into his area. Still
trying to divert more water back there.
Wants to work with everyone to solve the situation.
NORTHGATE DRIVE
Duane
Kunkel is working on this issue with Lon Slowey. Motion by A. Tjelmeland, seconded by K. Schmidt to table till
next meeting. Motion carried.
LIBRARY RENOVATION FINANCING
Ely
Manor is still working on paperwork and is 2-3 weeks from having papers
finished regarding the $165,000 contribution.
Friends of the Library has transferred into their fund by the Krob’s,
$123,000, for a total of approximately $300,000 available. Until the market is better for selling bonds
and/or Ely Manor funds come in, Friends of the Library is asking City Council
for a Resolution to Guarantee Construction financing through the Solon State
Bank so they can get some of the construction bills paid.
City
will not borrow any of the money.
Friends of the Library will borrow, using the Ely Manor and Krob estate
funds as collateral. Friends of the Library are not a governmental body and
just want the city to guarantee the financing.
RESOLUTION
NO. 02-0729-23: Resolved by D Sturgeon,
seconded by A. Tjelmeland to guarantee financing for construction of the
library for the Friends of the Library.
AYE: A. Tjelmeland, Schmidt, Sturgeon, Banowetz
NAY: none
Resolution
adopted.
St. John’s Lutheran Church -
street closing
Request
to close Walker St. August 18, 2002 in front of St. John’s for their Polkafest.
Ely
City Counci 4 July
29, 2002
Motion
by Schmidt, seconded by Banowetz to close Walker St on August 18, 2002. Motion carried.
There
was further discussion by Lloyd Duffe regarding Northgate Dr.. He does not want to see same problems as
Banner Valley Rd presently has with water run-off. Plans will need to be looked at closely regarding opening road
and development of park and water run-off.
Planned as a park rather than housing development to help with water
issue. Comisky Ct. has water standing
in yards after a rain and would like the City’s engineer to check into this
problem. Water stands in yard but does
not get in basements. Bob Ballantyne
spoke on behalf of Linn County Trails and stated the D-O-T has available for a
short period of time, $50,000 for trail development or old railroad R-O-W
development. Ideas to consider are
developing old Railroad R-O-W with utilities or developing trail along
river. Tim Vick, hired by the City to
do a comprehensive plan, would like to get a questionnaire out to the citizens
of Ely soon. City can get a mailing out
to the citizen’s through the clerk’s office.
Motion
by Schmidt, seconded by Sturgeon to adjourn meeting. Motion carried. Meeting
adjourned, 5:30 p.m.
__________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
__________________________
Cindy
Hintz Rush, Deputy Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
July
15, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Don Sturgeon, Mark
Banowetz, Duane Kunkel, Al Tjelmeland.
Guests: Lloyd Duffe, Jim Miller,
Dean Spina, Keith Schulte, Ed Brinton.
Motion by Sturgeon, seconded
by Schmidt, to approve agenda after adding discussion items. Motion carried.
Duane Kunkel asked that
minutes of June 10, 2002, be revised, adding some of his discussion points in
regard to purchasing playground equipment.
He presented the following and asked that it be made part of the
minutes: Also, Duane Kunkel made the point that, basically, we have the same
type of equipment at the Community Center.
The Community Center is only three or four blocks away and surrounding
communities, such as Iowa City and others, don’t have equipment located within
three or four blocks of each other. He
was concerned that if the City proceeds with spending the $30,000 for play
ground equipment, that one expenditure will use up most of the available Local
Option Sales Tax funds.
Motion by Sturgeon, seconded
by Schmidt, to approve minutes of June 10, 2002, as revised. Motion carried.
Motion by A. Tjelmeland,
seconded by Kunkel, to approve payment of bills as submitted. Motion carried.
Motion by Schmidt, seconded
by Sturgeon, to place on file, Revised May 2002 Treasurer’s report and June
2002 Treasurer’s report. Motion
carried.
FUNDMAY REVENUESMAY EXPENSESJUNE
REVENUESJUNE EXPENSESGeneral Fund33,239.8810060.04 15,284.1218,054.28 Road Use
Tax5,425.4319,290.158,312.00 4,934.24 Debt Service7,665.97120,371.25324.23
TIF Funds69,748.641,504.27 IPERS(Trust
& Agency)446.66170.7227.00 451.66 Library Project3,965.00 Street Project18,484.55295.0019,190.32
Sanitary Utility4,467.167,241.383,966.56
4,108.08 Water Utility7,830.4511,297.527,772.17
7,436.81 Sewer Utility9,844.598,791.629,154.403,102.70
Council reviewed
correspondence and it was placed on file.
Set date for Public Hearing
on issuance of $5,000,000 of Housing Revenue Bonds, Directing Publication of
Notice and Authorize execution of Memorandum of Agreement
Dean Spina requested City of Ely enter into conduit financing to help Geneva Towers Corporation borrow money to do additional energy conservation upgrades and lower current rate of interest. By refinancing the current debt they hope to lower the interest rate by about 3%. The Building has 183 units that are available to disabled and elderly low income residents. Ely is being requested to help with this as the law requires it to be done by a government agency that we be issuing less than $10,000,000 of debt in the current year. Both Cedar Raids and Linn County are unable to qualify. This financing will not go against Ely’s debt and there will be no cost of any kind to the City or its citizens.
Because
of scheduling conflicts, Council agreed to change date of August meeting to
August 19th.
ELY
CITY COUNCIL -2- July 15, 2002
RESOLUTION
NO. 02-0715-18: Resolved by Schmidt,
seconded by A. Tjelmeland, to set August 19, 2002, at 7:30 p.m. for Public
Hearing on issuing $5,000,000 in debt for Geneva Towers.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Banowetz, Kunkel
NAY:
none
Resolution
adopted.
Purchase
of Alley Right of Way – Jim Miller, Terry Miller, James Estes
Discussion
held on utility placement in regard to vacating alley right of way along Poplar
Street. It appears that no utilities
are in the alley.
Motion
by Schmidt, seconded by Sturgeon, to set August 19, 2002, at 7:30 p.m. as date
for Public Hearing to consider vacation of alley right of way in Auditor Plat
No. 101. Motion carried.
Linn
County-Banner Valley Storm Water Concerns
Mayor
explained that the detention pond along the south side of Banner Valley Road
was put in by property owner to drain his land, but there are 420 more acres
that need consideration for drainage.
This includes portions of the Kirkwood Campus, including parts that are
used for agricultural uses. Linn County
Soil Conservation is looking into these concerns and will have a meeting at Ely
City Hall at 5:30 p.m. on July 29, 2002.
Kevin
and Cindy Ireland sent a letter noting their concerns about dirt that is being
stockpiled by Schulte Development.
Keith Schulte said this is stockpiled in previously approved proposed
street right of way. The Irelands were in
attendance and said they understood their concerns had been satisfactorily addressed.
Keith
Schulte reminded Council that the City did not have a drainage problem along
Banner Valley Road until Linn County and private landowners in the County put
in new culverts. Keith estimated that
fixing this problem will cost approximately $10,000 and is relatively
inexpensive compared to storm water damage should we have a significant rain
fall.
Al
Tjelmeland said he has talked to supervisors and they agree that they need to
take a closer look at the problem and the County Engineer also agreed a larger
culvert was needed. Council agreed it
is a County problem and City has already spent a great deal of money and time
on this property. The box culvert was
blocked off by County so we need to work with County to protect our
residents. It was decided to have a
special meeting with the Supervisors on July 29th at 4:30 p.m. the Clerk was asked to send a letter to the
Supervisors and County Engineer to be at that meeting to discuss Banner Valley
Drainage. Clerk was also asked to notify
the City Attorney and Wienekes and request they also attend the meeting.
Water
and Wastewater Matters
Ed
Brinton explained the need for additional lagoon Aerators. Al Tjelmeland presented a proposal for
revisions for pump for the wet well. It
was explained that the needed revisions are more complicated than what it would
appear, so this is not the time to proceed with those improvements.
Three
aerators would cost $13,500 and the installation costs will bring the total
cost to close to $20,000. Council
reviewed the budget and determined that the $20,000 can come from the
unanticipated beginning balance of the Sewer Fund.
RESOLUTION
NO. 02-0715-19: Resolved by Kunkel,
seconded by Sturgeon, to authorize purchase and installation of three new
lagoon aerators.
AYE:
A. Tjelmeland, Kunkel, Schmidt, Banowetz, Sturgeon
NAY:
none
Resolution
adopted.
ELY
CITY COUNCIL -3- July 15, 2002
It
was determined that Well #2 is ready to go on-line and this can be done at the
discretion of Ed Brinton, Project Engineer.
Ed
asked about plans to build a new building for well #1. Placement will probably be in front of the
current building and be used for equipment.
City does not have as much land in this area as it would appear, so
placement needs to be carefully studied.
Set
Date for Special Meeting to plan for Water & Wastewater Improvements
Mayor
set September 16, 2002, at 7:00 p.m. as date and time for special meeting to
plan for water and wastewater capital improvements.
Consideration
of Sale of Bonds for City of Ely Projects
Council
reviewed the status of the Projects Fund and determined that carrying a credit
balance was not desirable. They also
discussed cost estimates received from City Engineer on reconstruction of the
State Street Bridge. It was determined
that City could issue approximately $290,000 for completed Projects and
approximately $160,000 for State Street Bridge.
RESOLUTION
NO. 02-0715-20: Resolved by A.
Tjelmeland, seconded by Schmidt, to proceed with sale of $450,000 General
Obligation Notes.
AYE:
Schmidt, Kunkel, A. Tjelmeland, Sturgeon, Banowetz
NAY:
none
Resolution
adopted.
Duane
Kunkel explained that as we make plans for future projects, we need to consider
that the North end of town is not going to be suitable for development unless
we look at storm sewer needs. The
connector lines along both creeks are 30 years old and sized to take only a
certain amount. Mayor said Sanitary
Sewer lines also need to be considered for this area.
Pay
Estimate #7 – Fire Station – Point
Builders
Discussion
held on accepting the Fire Station and making Final Payment. There are a number of items that are still
causing concerns. The Firemen have
submitted a list of things that they would like to discuss with the Contractor
before final payment is made. There is a
Fire meeting on the 29th of July and at that time the Department
would like the Contractor to come and discuss these items. In the mean time, the Council agreed to pay
half of what is still outstanding.
RESOLUTION
NO. 02-0715-21: Resolved by Schmidt, seconded
by A. Tjelmeland, to approve Pay Estimate #7 to Point Builders, Inc. for
$26,100.50 for Fire Station Project.
AYE:
Sturgeon, Banowetz, Schmidt, Kunkel, A. Tjelmeland
NAY:
none
Resolution
adopted.
FY
02 Budget Transfers and Encumbrances
RESOLUTION
NO. 02-0715-22: Resolved by Sturgeon,
seconded by Schmidt, to approve 2002 transfers as submitted.
AYE: Banowetz, Schmidt, Kunkel, A. Tjelmeland,
Sturgeon
NAY: none
Resolution
adopted.
ELY
CITY COUNCIL -4- July
15, 2002
Liquor Permit & Sunday
Sales Renewal – Hoosier Creek
Motion
by A. Tjelmeland, seconded by Sturgeon, to approve renewal of Liquor Permit and
Sunday Sales Permit for Hoosier Creek.
Motion carried.
Appointments
to Library Board and Board of Adjustment
Motion
by Schmidt, seconded by Sturgeon, to approve appointment of Cheryl Krob and Peg
Musil to six year terms on the Library Board.
Motion carried
Motion
by A. Tjelmeland, seconded by Kunkel, to appoint Roger McDowell to five year
term on the Board of Adjustment. Motion
carried.
Animal
Ordinance
Discussion
held on Animal Ordinance. City Attorney
has sent letter comparing Cedar Rapids Ordinance with ours. Council agreed that City Attorney should be
directed to incorporate some of his suggested changes in the current Ely Animal
Ordinance and then the Council will review those changes.
Discussion
items
Duane Kunkel explained that
City has checked with owner of lot at end of Northgate Drive about obtaining
land for access to New Park. It was
suggested this item be placed on meeting at the July 29th Special
meeting and make decision on how to acquire this land.
Discussion was held on
purchasing backhoe. Concern was
expressed about need for this as a mid size tractor might be a better solution
for the City. It was decided that the
City needs to delay buying further equipment until a “Vehicle Needs Study” is
completed.
Motion by Schmidt, seconded
by Sturgeon, to adjourn. Motion
carried. Meeting adjourned, 10:08 p.m.
_______________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
__________________________
Roberta A.
Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
June
10, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Karl Schmidt, Don
Sturgeon, Mark Banowetz, Duane Kunkel, Al Tjelmeland. Guests: Kay & Allen Hale, Teresa & Aaron Cooper, Lloyd Duffe, Jim Miller, Brent
& Stacy Housenga, Lance Clark, Jeff & Karen Brunscheen, John Buresh,
Jennifer Koopmann, Pat Stanek, Jim Ross, George Wall, Martin Shaw, David Bruhn,
Lisa Hinton, Diane Sullivan, Mike Machula, Margaret Wheat, Lori Sedlacek, David
Bruhn, Deputy Mark Taylor, Cary Solberg, Ed Brinton, Gary Whittom.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve the agenda after adding discussion items including
(1).End of year budget items, (2). Bockenstedt Water Project Billing and (3).
Proceeding with Projects. Motion
carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to approve minutes of May 13, 2002, after making
correction to show Don Sturgeon was, in fact, in attendance. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to approve bills as presented.
Motion carried.
May Treasurer’s report
placed on file by motion by Schmidt, seconded by A. Tjelmeland. Motion carried.
FUNDREVENUESEXPENSESGeneral
Fund33,239.8810,060.04Road Use Tax5,425.4319,290.15Debt Service7,665.97120,371.25TIF Funds69,748.64IPERS(Trust & Agency)446.66170.72Library
Project3,965.00Street Project18,484.55Sanitary
Utility4,467.167,241.38Water Utility7,830.4511,297.52Sewer
Utility9,844.598,791.62
Minutes of Plan and Zoning
Meeting, Historic Preservation Commission and Park & Recreation Committee,
placed on File. Duane Kunkel, Al
Tjelmeland and Mayor Tom Tjelmeland will be attending the June 26th Hoosier
Watershed meeting at Kirkwood.
Deputy Sheriff passed out
monthly report. Speeding has been a
problem on Jappa Road and Banner Valley Road, so Deputy will see that this area
is monitored.
Playground Equipment –
Schulte Park
Aaron Cooper, Park Committee Chairman, presented a proposal for Playground Equipment that would be installed in Schulte and Vavra Park. He explained that proposal includes safety surfaces for equipment at Schulte Park, but Committee will have to work with vendors on surfaces for Vavra Park. Discussion held on installing equipment in Vavra Park because of flooding possibility. Duane Kunkel asked if survey had been done of children in neighborhood of Vavra Park. He would like to see City spend less than what is being proposed at this time and wait for comprehensive plan to be completed to help City identify where equipment will be needed. Al Tjelmeland would not like to wait as the comprehensive plan will not be completed for quite a while and the need is now.
Ely
City Council -2- June
10, 2002
Council
asked Park Commission to look at all the Parks and consider benches and picnic
tables as well as play equipment. It
was noted that Schulte Development had offered to help with improvements to
Schulte Park, so Committee should contact them before finalizing plans.
Pat
Stanek asked if TIF Funds were still available and Mayor explained that they
are, but Local Option Sales Tax Revenues are also available.
Mark
Banowetz noted that the crosswalk along State Street was discussed last meeting
and Council had decided against it, so this should be taken into consideration
when making plans for Vavra Park.
Duane
Kunkel reiterated that he would like to see City do on a small amount at this
time and save the rest of the funds for Park needs that are identified by the
Comprehensive Plan.
Karl
Schmidt said that he supports the project in Schulte Park , but would like to
do the minimum amount in Vavra Park.
Lloyd
Duffe would like something to be put in the new park to serve the children in
apartments who do not have a backyard.
RESOLUTION
NO. 02-0610-14: Resolved by Schmidt to
approve Proposal submitted by Park & Recreation Commission for playground
equipment at a cost to not exceed $30,000 with decision on placement of
equipment to be made by Park & Recreation Commission.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Banowetz
NAY:
Kunkel
Resolution
adopted.
Hoosier Creek Watershed
Jennifer
Koopmann, with Linn Soil and Water Conservation District, explained that request
is being made for State Funds for year two of their work and would like someone
from Ely to serve on the Board. This
would require attendance at quarterly meeting and Conservation District Staff
will provide education and support.
There are three major issues that need to be addressed for City of Ely,
so having someone from the City will make it easier to address these
problems. There were no names
submitted.
Purchase
of Alley Right of Way
Jim
Miller has submitted a request asking the City to allow him to purchase the
alley right of way next to his property in Auditor’s Plat 101. Other property owners have also indicated to
Jim they would be interested in the right of way. Council discussed placement of sewer line. There may be an easement for sewer in this
alley so Council will research this and discuss it further at the July meeting.
Establishing
Speed Limits - State Street and other
areas
Council
has reviewed speed limits within the City and determined that they are, for the
most part, adequate for present conditions.
Ely
City Council -3- June 10, 2002
Motion
by A. Tjelmeland, seconded by Kunkel, to leave speed limits as is. Motion carried.
Chip
and Seal - Banner Valley Road and Worley Lane
Bids
have been received from L.L. Pelling and Linn County for seal coating of Banner
Valley Road and Worley Lane. Discussion
held on need to only do portion adjacent to developed land.
Motion
by A. Tjelmeland, seconded by Kunkel, to deny approval of 28E agreement from
Linn County, but proceed with getting information on chip and seal for Worley
Lane and hill on Banner Valley Road as well as dust control on portion of
Banner Valley Road. Motion carried.
Water and Wastewater Improvements
RESOLUTION
NO. 02-0610-15: Resolved by A.
Tjelmeland, seconded by Kunkel, to approve purchase of water pump, chemical
scale and test equipment at cost of approximately $1,500.
AYE:
Kunkel, Banowetz, Sturgeon, Schmidt, A. Tjelmeland
NAY:
none
Resolution adopted.
Discussion
held on options for a new water tower and location for that tower.
Motion
by Sturgeon, seconded by Kunkel to proceed to check on availability of site for
water tower. Motion carried.
Motion
by A. Tjelmeland, seconded by Kunkel, to direct engineer to prepare drawings
for building, piping and other improvements for well #1 and to submit drawings,
specifications and forms to IDNR for those modifications at cost to not exceed
$6000. Motion carried.
Motion
by Kunkel, seconded by A. Tjelmeland, to authorize engineer to get further bids
on waste water aerator. Motion carried.
Council
decided that a special meeting is needed for wastewater capital
improvements. This can be in August or
September and should include discussion on land needs, construction costs and
operating costs.
Dows
Street Re-Construction Proposals
Mayor
updated Council on Dows Street curb, gutter and sidewalk project for work in
front of new library.
RESOLUTION
NO. 02-0610-16: Resolved by Schmidt,
seconded by A. Tjelmeland, to proceed with work on Dows street per information
dated June 10, 2002 and submitted by Mayor Tjelmeland and award contract for
Dows Street Curb, Gutter and Sidewalk Project to Jelinek Olmstead at a cost to
not exceed 10,114.
AYE:
Banowetz, Schmidt, Sturgeon, Kunkel, A. Tjelmeland
NAY:
none
Resolution adopted.
Ely
City Council -4- June
10, 2002
Karl
Schmidt asked about work done to date on library and it was explained that the
street project and building project are separate projects.
Mayor reported on work that
is being done on renovation of old firestation. This is not a City Project and will be handled by Friends of the
Library. Money has been received from
estates of Bob & Verona Krob for a Library Endowment.
Resignation from Plan and
Zoning Commission
Dan
Shaffer submitted a letter of resignation from Plan and Zoning and Mayor
suggested John Smith as a replacement.
Motion
by A. Tjelmeland, seconded by Banowetz, to accept, with regret, the resignation
of Dan Shaffer from Plan and Zoning and approve John Smith to fill the vacancy
created by this resignation. Motion
carried.
Consideration of renewal of Cigarette Permits
Motion
by A. Tjelmeland, seconded by Sturgeon, to approve renewal of cigarette permits
for Hoosier Creek and Cleppe’s 66.
Motion carried.
City Cell Phone and Cell Phone Policy
Cell
phone usage will be discussed at future meeting.
Wage Resolution – FY2002-2003
Discussion
held on wage increases for FY2003.
RESOLUTION
NO. 02-0610-17: Resolved by A.
Tjelmeland, seconded by Schmidt, to approve wage increases of 5% for all employees
except for Street, Bldg & Grounds Maintenance shall be increased to $13.50
per hour and also allow Clerk two paid personal days annually.
AYE: Banowetz, Sturgeon,
Schmidt, Kunkel, A. Tjelmeland
NAY: none
Resolution adopted.
Discussion
Letter received from Rathje
Construction in regard to water leak in front of Fire Station.
Mayor explained that
contractors are really looking for word and if Ely is thinking of replacing
State Street Bridge in near future, good bids could be received right now.
Duane Kunkel would like to
see underground pipe for storm sewer placed across State Street to Vavra Park
as first step in development of new park.
This has been researched in the past and Council has determined that
drainage has been improved.
Duane also would like City
to contact property owner at end of Northgate drive in regard to acquiring land
for access to new park
Gary Whittom explained that
he would like a new Tractor and Loader.
Council told him he could get bids, but funding for this has not been
addressed.
Ely City Council -5- June 10, 2002
Motion by Sturgeon, seconded
by Schmidt, to approve Transfer of $13,413.35 from General Fund to Library
Renovation Fund and Transfer of $13,413.35 from General Fund to Park
Development and Improvements one item within the Project Fund and to approve
Transfer of all TIF funds available at end of year to the Street Project Fund,
and to approve encumbering $75 from this year’s Historic Preservation budget so
it may be used next year and to encumber excess funds from FY2002 Budget to
FY2003 Budget if needed for purchase of Playground equipment. Motion carried.
Motion by Sturgeon. Seconded
by Kunkel, to adjourn. Motion
carried. Meeting adjourned, 10:44 p.m.
___________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
___________________________________
Roberta A. Hamdorf, City
Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
May
13, 2002
Meeting called to order at
7:35 p.m. by Mayor Thomas M. Tjelmeland.
Present: Al Tjelmeland, Karl
Schmidt, Mark Banowetz, Duane Kunkel.
Guests: Aaron Cooper, Lloyd
Duffe, Jim Miller, Deputy Mark Taylor, Cary Solberg, Ed Brinton, Gary Whittom.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve agenda as submitted. Motion carried.
Motion by Schmidt, seconded
by Kunkel, to approve minutes from meetings of April 8th and May 1st,
2002. Motion carried.
Motion by Kunkel, seconded
by Schmidt, to approve payment of bills as presented. Motion carried.
April Treasurer’s report
placed on file by motion of A. Tjelmeland and second by Schmidt. Motion carried.
FUNDREVENUESEXPENSESGeneral
Fund40,229.1345,353.93Road Use Tax7,135.214,231.78Debt Service8,080.87TIF Funds59,213.98IPERS(Trust & Agency)551.35162.88Library Project17,406.97Sanitary
Utility4,695.84333.56Water Utility592.985,660.03Sewer
Utility9,337.995,403.66Jim Miller
expressed interest in obtaining the alley right-of-way adjacent to his lot on
Poplar Street. He explained that he has
been mowing it for a number of years and that the alley cannot be used as it
goes to already developed property.
Mayor said this can be placed on the June agenda and Council needs to
decide if the City wants to vacate the property. The City may want to keep it as a utility easement.
PUBLIC HEARING – Amendment
to Fiscal Year 2002 Budget
Public hearing opened at
7:50 p.m. on amending the FY2002 budget.
No oral or written objections received.
Motion by Schmidt, seconded
by Kunkel, to close public hearing.
Hearing closed at 7:51 p.m.
RESOLUTION NO.
02-0513-13: Resolved by A. Tjelmeland,
seconded by Banowetz, to approve FY2002 Budget Amendment as presented.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
Resolution adopted.
Ely City Council -2- May 13,
2002
PUBLIC HEARING –
Establishing Speed Limit and Stop Sign Placement on State St.
Public
Hearing opened at 7:52 p.m. on revising speed limits along State Street. Public presented no oral or written
objections to speed limit changes. Mayor presented a colored map showing his
recommendation for changes to speed limits throughout the City. His proposal showed State Street with a
speed limit of 25 through main portion of town, increasing to 35 mph, then to
40 mph and then having 45 mph to north City Limits. Discussion held on placing a stop sign at the corner of Dows and
State Street to slow traffic down. A.
Tjelmeland noted that he thought a stop sign would create more problems and
that reducing the speed limit to 25 through the main part of town is a good
idea. Don Sturgeon and Duane Kunkel
agreed with this suggestion. Aaron
Cooper noted that stop signs should be used only for stopping traffic, not for
slowing traffic. Council concurred that
the stop sign is not desired.
Discussion held on not having any area of State Street posted as 40
mph. Council concurred that they will
drive the City streets and reviewed the revised ordinance at the June meeting.
Motion
by Sturgeon, seconded by Schmidt, to close hearing at 8:20 p.m. Motion carried.
Banner Valley Road Storm Water Concerns – Linn County and Ely Boundary
Mayor
explained that he had talked to Lumir Dostal from Linn County about the storm
water concerns on Banner Valley Road.
Al Tjelmeland has also talked to the County. Council will not take any action on this matter until Board of
Supervisors has had a chance to give their input.
Chip and Seal Projects
Council
reviewed the City map showing the proposed chip and seal project. County will work with Ely on Worley Road and
Banner Valley in areas where County is responsible for half of the
roadway. They will do the work and give
the City of Ely three years to reimburse them for the work.
Council
agreed that Walker Street sidewalks are in bad shape and Vavra Drive could get
by with only patchwork. Mayor noted
that the City needs to get the right elevations on Walker Street to determine
proper street drainage and then allow property owners to replace their
sidewalks. Sidewalks on west side of
Walker Street are especially bad.
Duane
Kunkel pointed out that North Drive and Knoll Court are fairly new streets and
are already cracked, so should have an overly to prevent further damage. He suggested putting off chip and seal on
Walker Street and put the saved money toward a whole new street.
Council
reviewed the costs and agreed that Walker Street and Banner Valley Road are the
worst. If all streets were done as
proposed by Gary Whittom, it would cost approximated $20,000. Karl Schmidt noted that we have budget
$23,000 for street repairs and if these streets need to be repaired we should
proceed.
Further
discussion held and Council agreed they will drive the streets on their
own. Mark Banowetz, Street liaison, and
Al Tjelmeland, Mayor Protem, will meet with Gary and set priorities for Council
to review in June.
Water and Wastewater Improvements
Mayor explained how the Project Engineer, Ed Brinton has been directed by Council to do a number of projects related to water and sewer. Water storage capacity is currently 75,000 gallons and the City is using approximately that amount each day. Because of this, Ed was directed to research options to increase capacity. In the process of doing that, it became apparent that the iron content from Well #2 needs to be
Ely City Council -3- May 13, 2002
addressed. Chemical testing is currently underway and is showing favorable results, but there is still the storage needs. Gary, Ed, Scott Kleppe and Rob Brown have been working together and we need to seriously consider prioritizing the recommendations that are being supplied.
Ed
explained that there are three options to consider for the needed storage and
they are all going to cost about the same amount. Those three options are a ground storage tank; an elevated tank
like the one we have; or a standpipe system.
The ground storage tank is probably the least desirable for current
conditions and the other two methods will require the City to choose a location
for this equipment.
Ed
Brinton and Cary Solberg presented an exhibit showing the results of chemically
treating water pumped from Well #2. The
results have been very promising. Iron
and chlorine testing will need to be continued and Council will be kept
informed of the situation.
Final Pay Estimate – Fire Station – Point Builders
Discussion
held on finalizing contract for Fire Station.
There has been some water coming under the door and that needs to be
taken care of and there are also some concerns about the rusting of the siding. There was some water leaks in the street
that were repaired and the City needs to determine the status of that also.
Motion
by Schmidt, seconded by Sturgeon, to table pay estimate for Fire Station. Motion carried.
Amortization Schedule – Purchase of Park
Motion
by Sturgeon, seconded by Schmidt, to approve the five year amortization
schedule for purchase of new park containing 19.37 acres. Motion carried.
Local Channel Proposal – South Slope
Motion
by Kunkel, seconded by A. Tjelmeland, to notify South Slope that the City of
Ely has no interest at this time in a Local Channel. Motion carried.
Employees Liability
Insurance
Letter
has been received from insurance carrier informing City about the need for
errors and omission insurance. Council
concurred that as the City grows, adequate coverage becomes more of a pressing
need.
Motion
by Sturgeon, seconded by Banowetz, to notify insurance carrier to provide City
with errors and omission insurance of $500,000. Motion carried.
Kunkel
asked for clarification on Park procedures.
It was agreed that the Park Commission should put together a plan and
bring it to Council for authorization to proceed.
Kunkel
also notified Council that he had seeded six acres of new park after having it
disked and harrowed.
Motion
by Schmidt, seconded by Sturgeon, to adjourn.
Motion carried. Meeting
adjourned, 9:55 p.m.
Ely
City Council -4- May 13, 2002
_________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: ______________________________
Roberta A. Hamdorf, City Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
May
1, 2002
Meeting called to order at
8:20 p.m. by Mayor Thomas M. Tjelmeland.
Present: Duane Kunkel, Al
Tjelmeland, Karl Schmidt, Mark Banowetz.
Absent: Don Sturgeon –
excused. Guests: David and Jerry Koss, Mr. & Mrs. O’Brien.
Motion by A. Tjelmeland,
seconded by Kunkel, to approve agenda as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to authorize Duane Kunkel to work with Amish to remove
silo on property that is being purchased for parkland. Motion carried. Mark Banowetz asked that Duane insure that a valid insurance
certificate be placed on file before work begins.
Discussion held on issuing a
building permit for property on corner of Rogers Creek Rd and Dows St. The Final Plat for Louis Field Third
Addition shows this lot as a corner lot, but the preliminary plat for Louis
Field Fifth Addition, eliminates the roadway to the north of this
property. After review of the past
procedures, it was determined that the roadway has been vacated by the City of
Ely.
Dave Koss explained that it
would be cost prohibitive to install Koss Court and Council agreed that a plat
showing a different alignment of lots in the Fifth Addition could be
submitted. Discussion held on extending
Dows Street to the North Property line and agreed that because of the ravine to
the north, Dows Street doesn’t need to be extended. All improvements do need to be extended to the adjacent property
and can be done along Jappa Road.
Karl Schmidt requested that
the developers and agents for the Fifth Addition make all future property
owners aware that no parking will be allowed along Rogers Creek Road.
Motion by Kunkel, seconded
by Schmidt, to adjourn. Motion
carried. Meeting adjourned, 8:53 p.m.
________________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
____________________________________
Roberta A. Hamdorf, City
Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
April
8, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Duane
Kunkel, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests include: Lloyd
Duffe, Keith Schulte, Tom & Kris Duffy, Jim Miller, Gary Whittom, Ed
Brinton, Cary Solberg, Mike Stallman, Mr & Mrs Lindemann.
Motion by Schmidt, seconded
by Sturgeon, to approve agenda as posted.
Motion carried.
Motion by Schmidt, seconded
by Kunkel, to approve minutes of March 11, 2002 as presented. Motion carried.
Motion by Schmidt, seconded
by A. Tjelmeland, to pay bills as presented.
Motion carried.
FUNDREVENUESEXPENSESGeneral
Fund18,282.8015,448.12Road Use Tax9,889.304,106.49Debt Service519.18TIF Fund4,571.31IPERS31.10141.73Library Project160.0085.91Street Project259.00Firestation Project1,127.00Sanitary
Utility4,276.593,570.57Water Utility6,707.073,480.52Sewer
Utility7,937.012,599.39
Correspondence was
reviewed. Council gave no encouragement
for supporting the Large Energy Group’s protest against Alliant Energy rate
increase structure. Sheriff Deputy,
Lyle Rusk, presented Sheriff’s report.
Mayor Tjelmeland reported
that nothing further has been done about the Banner Valley Storm Water
runoff. City will keep this item on
every agenda until the issue is resolved.
D & O Addition (Odie’s) –
Expansion Plans
Tom
Duffy explained his plans for addition.
He will be formalizing an agreement for a 20 foot permanent easement
across the lot that will be landlocked by his Plat of Survey. Tom is also working with the owner of Post
Office to obtain easement for sewer line.
Council would like a copy of this and a copy of the Plat of Survey after
it is completed. Tom explained that he
contacted the County Auditor and the Ely Plan and Zoning and they have reviewed
his request. Both have agreed to the plan. Council asked for clarification on plans for
Fire wall and Tom explained that one will be added along hallway and other
areas where required.
Motion
by A. Tjelmeland, seconded by Sturgeon, to issue building permit for addition
to Odie’s at 1650 Dows Street, subject to City receiving all required
paperwork. Motion carried.
Sanitary Sewer Maintenance Program
Council
reviewed report from Maintenance worker, Gary Whittom, in regard to
establishing maintenance program for sanitary sewer. As this project is done, there may be a need to replace manhole
lids if they are found to be letting in a significant amount of surface
water. Gary broke
Ely
City Council -2- April 8, 2002
City
up in six fairly equal sections and proposed that one be done each year. Discussion on delaying maintenance in newer
portion of City, but it was determined that plugs do not occur in just old
lines. Yearly maintenance cost is
around $5000 and even one sewer backup requiring
emergency
weekend attention could cost that amount.
Gary reminded Council that doing this maintenance was not a guarantee
that plugs would not occur, but would lessen the likelihood.
Council
agreed that this program should be implemented.
Water and Wastewater Improvements
Ed
Brinton, Project Engineer, reviewed with Council different proposals and cost
estimates that he had compiled for Ely’s growing needs for water storage,
filtration and distribution. K. Schmidt
commented that although there is no doubt of the need for future expansion, the
pressing problem is that we have only one pump that we can rely on.
Ed
agreed but presented the information to comply with request from Council to do
what can be done to insure the citizens do not have to deal with heavy
concentrations of iron in their water.
Mayor
explained that there was a leak in Well #1 so two valves were installed and
City is now capable of shutting water off to Well #1 if that should become
necessary because of an emergency.
Gary
Whittom, suggested City try using Well #2 in conjunction with Chemicals to
remove the iron. This had been
previously suggested, but Council was concerned that if it didn’t work,
citizens would again have to deal with rust water. Discussion held on how to try the Chemicals without sending the
water into the City system.
Ed
Brinton explained the procedure for a Packer Test. Again, Council does not want to put water into the City system
while it is being tested. This would
have to be done either by pumping the water on the ground or into a sewer close
to Well #2.
Gary
and Ed will get prices on liner, chemicals, etc. and come back to May meeting
with a report for Council to review.
Lien for Utility Charges –
Southbrook 4th Addition, Lot 73
RESOLUTION
NO. 02-0408-12: Resolved by A.
Tjelmeland, seconded by Banowetz, to place a lien for unpaid utility fees for
property with legal description of Lot 73, Southbrook 4th Addition,
Ely, Linn County, Iowa.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Banowetz, Kunkel
NAY:
none
Resolution
adopted.
Comprehensive Plan
Council
reviewed proposal from Tim Vick in regard to updating a Comprehensive
plan.
Motion
by Sturgeon, seconded by Schmidt to hire Timothy J. Vick to do Ely
Comprehensive Plan at a cost to not exceed $2,600. Motion carried.
Council
suggested that the proposal to update Zoning Ordinance be deferred to a later
date.
Ely
City Council -3- April
8, 2002
Renewal of Liquor Permit and Sunday Sales – American Legion
Motion
by A. Tjelmeland, seconded by Schmidt to approve renewal of Liquor Permit and
Sunday Sales for American legion Post 555.
Motion carried.
Renewal of Beer Permit – Cleppe’s
Motion
by A. Tjelmeland, seconded by Sturgeon, to approve renewal of Class C Beer
Permit and Sunday Sales for Cleppe’s 66.
Motion carried.
Council
held discussion on building permits and inspections. Also discussed need for City Administrator.
Speed
limit changes for State Street will be on May meeting if colored map is
completed in time to publish notice for public hearing.
Motion
by Schmidt, seconded by Sturgeon, to adjourn.
Motion carried. Meeting
adjourned, 9:42 p.m.
____________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_____________________________________________
Roberta A. Hamdorf, City
Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
March
11, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Don Sturgeon, Mark
Banowetz, Al Tjelmeland, Karl Schmidt.
Absent: Juan Trevino (excused-serving on active duty with the
reserves). Guests: Duane Kunkel, Dan Emig, Keith Schulte, Gary
Whittom, Lloyd Duffe, Jim Miller, Lyle Rusk, Maurice Garnant, Chet Hendrickson.
Motion by Schmidt, seconded
by Sturgeon, to approve agenda after adding discussion items. Motion carried.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve minutes of February 4, 2002. Motion carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to approve payment of bills as presented. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to accept and place on file, Treasurer’s reports of January and
February, 2002. Motion carried.
FUNDREVENUES (JAN)EXPENSES (JAN)TRANSFERS(JAN)GENERAL
FUND13,535.2211,321.6715,090.00ROAD
USE TAX8,745.333,517.81DEBT SERVICE337.60103,120.00TIF FUND3,036.45-244,670.00IPERS-(trust &
agency)19.86165.34LIBRARY PROJECT530.00FIRESTATION PROJ59,345.87145,000.00SANITARY UTILITY4,479.123,487.38WATER UTILITY6,387.724,472.64SEWER UTILITY7,695.9517,954.07-18,540.00
FUNDREVENUES (FEB)EXPENSES (FEB)GENERAL
FUND31,962.44 12,294.83ROAD USE TAX6,468.30 3,412.23DEBT SERVICE282.72 TIF FUND27,003.45IPERS-(trust & agency)19.66201.31STREET PROJECT887.00LIBRARY
PROJECT25.002,860.00SANITARY UTILITY3,827.583,708.64WATER UTILITY6,597.6312,185.05SEWER UTILITY7,980.078,412.83
Lyle Rusk, Linn County
Sheriff Deputy, presented the Sheriff report for time period of December 13
through March 11, 2002.
FY
03 BUDGET
Public hearing on Fiscal
Year 2002-2003 budget was opened at 7:38 p.m.
No written or oral objections received.
Motion by Schmidt, seconded
by Sturgeon, to close public hearing on FY03 budget. Motion carried. Hearing
closed 7:39 p.m.
ELY CITY COUNCIL -2- March 11, 2002
Council noted that the City
share of property taxes for Ely residents will remain consistent with last year
based on roll back and projected property value increases.
RESOLUTION NO.
02-0311-08: Resolved by A. Tjelmeland,
seconded by Schmidt, to approve FY2003 budget and initiate a levy of $9.87 per
thousand dollars of assessed valuation for property not classified as
agricultural.
AYE: Banowetz, A. Tjelmeland, Schmidt, Sturgeon
NAY: none
Resolution adopted.
Storm
Water Runoff – Banner Valley Rd
Discussion held on storm
water runoff across Banner Valley Road.
This is creating a potential hazard for the Southbrook development. Mayor summarized the steps the City has
taken. The County does not want to take
action so Mayor would like to take the matter to the Supervisors. Keith Schulte said there are a million
dollars worth of homes that are in the path of the storm water that has been
diverted by the County and a there is a potential for another million dollars
worth of homes to be constructed in the near future. Discussion was held on closing the box culvert on the east end of
Banner Valley Road, but Council was concerned about taking any action without
first notifying the County.
Motion by A. Tjelmeland,
seconded by Schmidt, to have City Attorney draft a letter to Board of Supervisors,
with a copy to go to the Linn County Engineer, notifying the Supervisors of the
Banner Valley drainage concerns and
request they send an official response before the April Ely Council
meeting. Motion carried.
Council also asked that
serious consideration be given to blocking the box culvert on the East end of
Banner Valley Road upon review from City Attorney of City’s Liability if we do
so.
Offer to purchase Real
Estate – from D.K. Construction
D.K. Construction sent a letter requesting that City sell 1.4 acres of the park property to expand his development. Mayor explained that the sale of this land would “square up” the City’s portion and would be in the City’s best interest. City needs to check into the legal process necessary to sell property before giving serious consideration to this request. Duane Kunkel explained that since the City has not yet closed on the property, he may check with the sellers to see if they will sell directly to him.
Motion
by A. Tjelmeland, seconded by Schmidt, to take no action on request from D.K.
Construction for purchase of 1.4 acres.
Motion carried.
Southbrook 7th
Addition – Plan of Improvements
Council reviewed Plan of
Improvements for Southbrook 7th Addition and letter of
recommendation from City Engineer. Fire
hydrants comply with the 500 foot spacing requirements, but are not at
intersections, but do comply with standards
RESOLUTION NO.
02-0311-09: Resolved by Schmidt,
seconded by A. Tjelmeland, to approve plan of improvements as submitted for
Southbrook 7th Addition, with fire hydrants spaced at distance of
500 feet as allowed by City Standards.
AYE: Banowetz, Sturgeon, Schmidt, A. Tjelmeland
NAY: none
Resolution adopted.
ELY CITY COUNCIL -3- March 11, 2002
Chip
and Seal Projects
A letter has been received
from a resident of Hillcrest street in regard to drainage. It was determined that the land is so flat
that it is not possible to fix this without replacing the whole sewer line. The Maintenance Department will work on
this, but what ever is done will be temporary.
Council also reviewed chip
and seal projects that were submitted by Maintenance employee, Gary
Whittom. Mayor also noted that
elevations need to be done for Walker Street.
Funds will not be available for this until the next fiscal year so
Council will discuss this again at the May meeting.
Generator
Bids
Three bids were received for
a new generator. E & J submitted
the lowest and the generator meets the specifications of the City.
RESOLUTION NO.
02-0311-10: Resolved by A. Tjelmeland,
seconded by Schmidt, to purchase Emergency Generator from E & J Electric at
a cost of $15,835.
AYE: Sturgeon, Schmidt, Banowetz, A. Tjelmeland
NAY: none
Resolution adopted.
Water
and Wastewater Improvements
Council received letter in
regard to purchase of additional land for Wastewater system and information
from Project Engineer in regard to expansion of Wastewater and Water
systems. There was a great deal of
information and since the Project Engineer was unable to be at this meeting, the
Mayor requested Council review all the information and be ready for further
discussion at April meeting.
Linn
County 28E Agreement for Bridge Inspections
RESOLUTION NO.
02-0311-11: Resolved by A. Tjelmeland,
seconded by Sturgeon, to approve 28E Agreement with Linn County for Bridge
Inspections.
AYE: Schmidt, A. Tjelmeland, Banowetz, Sturgeon
NAY: none
Resolution adopted
Comprehensive
Plan
Discussion held on the
proposal submitted by ECICOG for a comprehensive plan. This price may be less depending on the
amount of research that is needed. The
City will check with Iowa State and see if there are other alternatives
available.
Motion by A. Tjelmeland,
seconded by Banowetz to table comprehensive plan until April meeting. Motion carried.
Temporary
Council Appointment
Mayor explained that he had
talked to Juan Trevino and confirmed that Juan will be gone until October. Duane Kunkel has submitted a request to be
appointed as a temporary replacement.
Motion by Sturgeon, seconded
by Schmidt, to appoint Duane Kunkel as temporary Council member until Juan
Trevino returns. Motion carried.
ELY CITY COUNCIL -4- March 11, 2002
Discussion
items
The Park Chairman submitted
a list of questions that he would like answered before the March meeting. Council reviewed those questions. Mayor gave update on status of Library
Renovation. That is being held up until
Senior Center has time to comply with all the legalities of the donation to the
City. Mayor will be
meeting with Contractor for
Fire Station water line to identify how to identify the concerns with the
billing for that project.
Lloyd Duffe suggested that
once City completes the purchase of the Park property, the City take a look at
the safety of the silo.
Motion by Schmidt, to
Sturgeon, to adjourn. Motion
carried. Meeting adjourned, 9:32 p.m.
___________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:__________________________________
Roberta A.
Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
February
4, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Karl Schmidt, Don
Sturgeon, Mark Banowetz. Absent: Al Tjelmeland (excused), Juan Trevino
(excused-serving on active duty with the reserves). Guests: Chad Sands, Ed
Brinton, Jen Nolan.
Motion by Schmidt, seconded
by Banowetz, to approve agenda. All
aye-Motion carried.
Motion by Schmidt, seconded
by Sturgeon, to approve minutes of meeting of January 14, 2002. All aye-Motion carried.
Motion by Sturgeon, seconded
by Schmidt to pay bills as submitted.
All aye-Motion carried.
Mayor explained that he had
talked to Cedar Rapids Building Department and they recommended the City order
and adopt the ICBO Residential Code and then proceed with hiring a person to do
inspections. Permit rates will have to
be increased to offset the expense.
Correspondence was reviewed.
Updates from
ECICOG – Chad Sands
Chad Sands, from East
Central Iowa Council of Governments, gave presentation on zoning and how the
City could benefit from a comprehensive plan.
Cost to City would be approximately $7000. Karl Schmidt asked about the Future Growth Plan that was done a
few years ago. Chad explained that that
document, along with past planning documents, could be used to help put together
a Comprehensive Plan. Cost of this work
would be around $7000. The City has not
budgeted for this, but agreed there is a need to define areas of the City for
Commercial and Industrial growth. Chad
will be going to February Plan and Zoning meeting and City will discuss this
matter further in March.
Resolution
accepting Easement – Dows & Main St
RESOLUTION NO.
02-0204-07: Resolved by Sturgeon,
seconded by Schmidt to accept the Sidewalk Easement along Dows & Main
Street from Krob, Inc.
AYE: Banowetz, Sturgeon,
Schmidt
NAY: none
Resolution adopted.
Water and
Wastewater Improvements
Ed Brinton and Jen Nolan, Engineers, submitted designs and plans for options for lagoon additions and upgrades. A land based sewer for Ely would take ten to 15 acres of additional land. This type of sewer is simpler to operate than a compact system but both systems are about equal in construction cost. A compact system requires a great deal of steel and concrete to build and would most likely require a full time person to keep it operational. Council would like to determine if it is possible to purchase adjacent land. Mayor will send a letter to property owner to see if he is interested in selling the land. If he is, the City will need to get permission to do soil tests to see if the land is suitable for lagoon expansion.
Ely City Council -2- February 4, 2002
The Engineers submitted drawings for a 250,000-gallon water storage tank that would fit behind the new fire station. This could be done in three phases. The first phase would be a tank storing 160,000 gallons that would be sufficient for a population up to 2000. The second phase would be the iron filtration system that would be necessary when well # 2 is used. Phase three would be to expand the system to the 250,000-gallon size. This would serve a population up to 5000. Council agreed that the iron filtration system is necessary and should be part of phase one. Cost of installing the tank will be approximately $400,000 with an additional $150,000 for iron removal and the City would also need to install 12 inch pipe from well #2 making the total cost about $650,000. Council thanked the Engineers for their information. The City will continue to consider this and discuss financing and scheduling of construction.
FY03 Budget
Review Set date for Public Hearing
Council reviewed the latest draft of the budget. Concern was expressed about finishing the current year in the red.
Motion by Schmidt, seconded by Sturgeon, to proceed with short term borrowing to cover outstanding warrants. Motion carried.
Discussion held on procedures for handling Senior Housing Library donation. Mayor explained that if the donation is given to directly to the City, construction bids will be necessary but if the donation is given to the Friends of the library, there would be no need for bids and a Contractor Group could be used. Council agreed that it is desirable to have the project handled by the Library Group.
Date for public hearing on Fiscal 2003 Budget was set for March 11, 2002 at 7:30 p.m.
Mayor told Council he met with Ron McGraw from Linn County Trails Association. The trail group will build a trail through Ely, but once it is built, they would like the City of Ely to maintain it. They would also like to have two representatives from Ely on the Committee. Don Sturgeon asked about who would be responsible if a flood was to wipe it out and it needed to be rebuilt. Mayor suggested that the biggest cost would be cleanup.
Motion by Sturgeon, seconded by Schmidt, to adjourn. All ayes. Motion carried. Meeting adjourned, 10:24 p.m.
____________________________________
Thomas M. Tjelmeland, Mayor
ATTEST: _____________________________
Roberta A. Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
January
14, 2002
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Al
Tjelmeland, Karl Schmidt, Don Sturgeon.
Absent: Juan Trevino
(excused-serving on acting duty with the reserves). Guests: Tom Pence,
Maurice Garnant, Dan & Scott Emig, Lloyd Duffe, Rachel & Chet
Hendrickson, George Storm, Everett & Tammy Lint, Gary Whittom, Richard
Harger, Jim Miller, City Attorney, Robert Hatala.
Motion by Sturgeon, seconded
by Schmidt, to approve agenda. Motion
carried.
Motion by Schmidt, seconded
by Sturgeon, to approve minutes of meetings of December 10th and
December 15, 2001. All voted Aye. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to pay submitted bills.
All voted Aye. Motion carried.
December Treasurer’s report
placed on file by motion of Sturgeon and second from A. Tjelmeland. All voted
Aye. Motion carried.
REVENUES
(December)EXPENSES (December)
TransferGENERAL FUND11,112.85
12,299.62
-6,444.62ROAD USE TAX 8,167.41 4,364.80DEBT SERVICE 866.77 +1,444.62TIF FUND32,522.23IPERS(Trust
& Agency) 52.54 204.19LIBRARY PROJECT 150.00 1,200.00 +5,000.00STREET PROJECT 987.74
219,259.22FIRE STATION PROJECT 2,345.63SANITARY UTILITY28,897.00 7,531.55WATER UTILITY 6,542.94 2,606.61SEWER UTILITY 8,276.66 3,389.86Council reviewed
correspondence and placed it on file.
Jim
Miller complimented City on the Street in front of the new Fire Station.
Temporary Council Appointment
City
Council received a letter in November from Duane Kunkel requesting he be
considered as a temporary Council appointment until Juan Trevino returns from
serving in active duty.
Al
Tjelmeland suggested that since this is only a temporary appointment it might
be useful to have a person who has previously served on the Council fill the
vacancy.
Motion
by A. Tjelmeland, seconded by Schmidt, to send postcard to former Council
members explaining the temporary vacancy and asking if they are willing to
serve until Juan returns. All voted
Aye. Motion carried.
Appointments
Mayor
Tjelmeland appointed Al Tjelmeland as Mayor Pro Tempore, Karl Schmidt as
oversight to Financial Administration, Juan Trevino as oversight to Parks, Don
Sturgeon as oversight to Public Works, Mark Banowetz as oversight to Streets.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve Council appointments as
proposed by Mayor.
All
voted aye. Motion carried.
Ely
City Council -2- January 14, 2002
Motion
by Schmidt, seconded by Sturgeon, to appoint Roberta Hamdorf as City Clerk for
two-year term. All voted aye. Motion carried.
Re-open PUBLIC HEARING on
Rezoning of Parcel A – P O S #618 from R-1 (single family residential) to M-1
(Light Industrial)
Public
hearing reopened at 7:43 p.m. on rezoning of Parcel A – P O S #618. The parcel is currently R-1 and Dan Emig,
owner, has asked to have it rezoned to M-1.
Rachel
Hendrickson showed zoning map and pictures of the area in question. She read the City Code in regard to purpose
of zoning. She them submitted a
petition from the area property owners and stated the zoning is not consistent
with the City’s current comprehensive plan and the site is in the flood
plain. If the industrial zoning is
granted the area is open for a wide variety of businesses that would not add to
the image of the City. This property could
be sold for an industrial use that would not be good for the City and the City
would not be able to stop the business from locating there. There is a concern for the amount of traffic
and safety that change of zoning would generate.
Tom
Pence, attorney for Dan Emig, gave brief history of Emig’s business and noted
that Emig had lowered his request to Light Industrial. He noted that Emig is a good corporate
citizen and wants the zoning for a freight terminal. He reminded Council that there was a split decision from Plan and
Zoning on this request.
Chet Hendrickson said he would like Council to hold up action on this request until the property is cleaned up and is in compliance with present code. Other businesses and citizens have made request and been held up because of not being in compliance with sections of the code and he asked that City be consistent with this request.
Lloyd Duffe asked how this area turned into an Industrial area and was told that the location of Emig’s business was zoned many years ago because of the implement dealership that was there. Lloyd supports the idea of having this area used as commercial or industrial.
Everett Lint reminded Council that Mr. Emig runs a clean business and it is done exceptionally well and Council should look at the people he employs and the benefit of this business to the City.
Maury Garnant asked if Industrial zoning isn’t allowed along State Street, where does the City Council see it being located.
Rachel Hendrickson stated that this piece of property is in the flood plain and there is a question as to whether tractor-trailers can be in this area as they are buoyant and buoyant articles are specifically not allowed in the flood plain. She also stated that Emig made an agreement to store these trailers without having the land property zoned and now is asking the City to zone it to accommodate what he has done.
Jim Miller reminded Council of problems that City had in the past because of decision to try to stop a business.
Jim Webster reminded Council that floods of 1993 did not go into the present building Emig owns.
Tom
Pence asked that this request be considered on its own merit. This is not spot zoning as it is an
expansion of present business. He would
not want decision based on a “worse case” scenario. He then submitted a petition in support of this zoning. He pointed out that this area would not be
conducive to residential development.
George Storm asked if Emig is currently in compliance with current zoning.
Ely City Council -3- January 14, 2002
Robert Hatala, City Attorney, asked for clarification on what the objection was and Rachel Hendrickson answered that she is only objecting to Industrial Zoning, and she is not objecting to the use proposed by Dan Emig.
Dan Emig stated that his intention is that the property will only be used for short-term storage of trailers.
Al Tjelmeland asked if property would be suitable for Commercial zoning and Rachel stated that it would be.
Karl Schmidt wanted it clarified that the property would only be used for parking trailers and Dan Emig stated that would be the only use.
Dick Harger pointed out that Commercial uses on State Street creates taxes and if you don’t allow commercial expansion, residential taxes will have to go up. He also stated that City needs to encourage this type of growth.
Motion by Schmidt, seconded by A. Tjelmeland, to close public hearing. All voted aye. Hearing closed at 8:34 p.m.
Schmidt reminded Council that both parties have made comments about appropriate use of land. If you look at the area along State Street, that land is appropriate for Commercial or Industrial as it is close to an arterial street. He suggested that it be zoned to C-2 (Highway Commercial) and grant a special exemption to park trailers.
Sturgeon stated that he also would like that solution.
Robert Hatala stated that is possible, but City Code would need to be amended to 1- Make Trailer Parking permissible in C-2 zoning - 2 Make it permissible in C-2 zoning only through granting a special exemption and then the Board of Adjustment would be required to act on the request - 3 Allow the Parking of Trailers through a Conditional Zoning, which would mean that the property would be zoned and then conditions would be placed on the use.
Dan Emig said he is not interested in those options.
Motion by A. Tjelmeland, seconded by Schmidt, to place Ordinance No. 169 on first reading by title only. Motion died for lack of second. ORD. NO. 169 – An Ordinance to rezone Parcel A – P O S #618 from R-1 (single family residential) to M-1 (Light Industrial)
Deputy Sheriff asked for any comment or concerns and none were submitted.
Change of speed limits along
State Street – 1500 feet South of North City limits to North City Limits
Mayor Tjelmeland noted that there are 25 mph signs posted for Jappa Road and present code shows that as 35 mph.
Motion
by A. Tjelmeland, seconded by Schmidt, to change allowable speed limit on Jappa
Road to 25 mph.
All
voted aye. Motion carried.
Discussion
held about incorporating the Jappa Road speed limit change with the second
reading of speed limit change along State Street. Attorney advised that it would be a good idea to start all over
if City Council wishes to change both.
Ely
City Council -4- January 14, 2002
Water and Wastewater
Improvements
Discussion held on need to enlarge land area for wastewater. Ed Brinton encouraged Council to proceed with soil testing.. A. Tjelmeland suggested City approach Mickey Machacek about getting an easement or at least permission to allow City to do soil drilling for lagoon expansion.
Commercial Building Permits – Cleppe’s and Sweet
Mayor
explained that Cleppe’s have asked for a building permit and they are presently
a non-conforming use. After Council
discussion it was suggested that we work with Cleppe’s but any expansion must
conform to present Code including 25-foot front yard setback.
Jon
Sweet has asked for a fence permit, and the zoning does not allow car parts or
salvage of parts.
Jon
Sweet said that it is not his intention to have salvage of car parts.
Motion
by A. Tjelmeland, seconded by Schmidt to deny building permits as requested by
Cleppe’s and Sweets until permits are applied for in a conforming manner. All voted aye. Motion carried.
Resolution considering Pay
Estimate #6 for Fire Station – Point Builders
RESOLUTION
NO. 02-0114-01: Resolved by A.
Tjelmeland, seconded by Schmidt to approve Pay Estimate No. 6 for $57,687 to
Point Builders for work on Fire Station, for a total paid to date of $469,805.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Banowetz
NAY:
none
Resolution adopted.
Resolution considering Pay
Estimate #4 for Banner Valley/Main Street-Dave Schmitt Const
RESOLUTION
NO. 02-0114-02: Resolved by A.
Tjelmeland, seconded by Schmidt, to approve Pay Estimate No. 4 for $41,985.50
to Dave Schmitt Const for work completed to date on Banner Valley/Main Street
Project.
AYE:
Sturgeon, Schmidt, A. Tjelmeland, Banowetz
NAY:
none
Resolution
adopted.
Resolution approving installation of seven new and removal of four street lights on Main St
RESOLUTION
NO. 02-0114-03: Resolved by Schmidt,
seconded by Sturgeon, to delete three (3) 100 watt street lights on wood poles
along Main Street and install seven (7) 100 watt StyleKing street lights on
Fiber/Gray poles along Main Street.
AYE:
Banowetz, Sturgeon, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Library Renovation
Mayor
explained that City has received a drawing for preliminary floor design for
library renovation. Present plans are
to have City be the General Contractor and work with a committee of
contractors. Councilmen, A. Tjelmeland
and Schmidt will work with contractors and Jelinek will prepare preliminary
cost estimate.
Ely
City Council -5- January
14, 2002
Approval of contract terms for Park Purchase
Research
has been done into cost of financing Park purchase if we do it through a bank
versus purchasing the land on contract terms.
The bank interest is a little lower, but legal fees to set up the
repayment schedule may offset the savings.
A
five-year pay back schedule is being proposed and Schmidt said he would like
City to have the option to pay the loan off early if monies became
available. Duane Kunkel stated that it
was his understanding that no Local Option Sales Tax was to be used for
purchase of the park property. There is
currently a motion on file to allow $9000 from those sales taxes to be used in
this fiscal year.
RESOLUTION
NO. 02-0114-04: Resolved by Schmidt,
seconded by Sturgeon, to approve purchase of land and to authorize Mayor and
Clerk to sign agreement with Janine and Leamon Norman for said land that is to
be used for park and recreational purposes.
AYE:
Schmidt, Sturgeon, Banowetz, A. Tjelmeland
NAY:
none
Resolution adopted.
Approval of Sheriff’s
Contract for FY 02/03
RESOLUTION NO. 02-0114-05: Resolved by A. Tjelmeland, seconded by Schmidt, to approve contract for Sheriff’s services for Fiscal Year 2002/2003 for 20 hours weekly at a cost of $19 per hour.
AYE:
Sturgeon, Banowetz, A. Tjelmeland, Schmidt
NAY:
none
Resolution adopted.
Approval of Transfers between Funds
RESOLUTION NO. 02-0114-06: Resolved by A. Tjelmeland, seconded by Schmidt, to approve transfers between funds as submitted for the payment of bonds, payment of Fire Station building and Tax Credit reimbursement.
AYE: Banowetz, A.
Tjelmeland, Schmidt, Sturgeon
NAY: none
Resolution adopted.
Consideration of supporting
the expansion of the beverage deposit law (Bottle Bill)
Motion
by A. Tjelmeland, seconded by Schmidt, to table support of the “Bottle Bill”
until further notice. All voted
aye. Motion carried.
Motion
by A. Tjelmeland, seconded by Sturgeon, to adjourn. All voted aye. Meeting
adjourned, 10:22 p.m.
____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_________________________________
Roberta
A. Hamdorf, City Clerk