ELY CITY
COUNCIL
DECEMBER 15,
2003
Meeting
called to order at 6:00 pm by Mayor Thomas M. Tjelmeland. Present:
Mark Banowetz, Juan Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon.
Guests: Dale Stanek, Kristine Tharp,
Kevin Meskimen, Jim Miller and Roberta Hamdorf.
Motion
by Schmidt, seconded by A. Tjelmeland, to approve agenda as posted. Motion carried
Swearing In Ceremony
Mayor
Tjelmeland swore in Mayor Elect Stanek to four year term as Mayor and Kristine
Tharp and Kevin Meskimen for four year terms as Council Members.
FY2005 Budget
Current council
members along in the incoming mayor and 2 incoming council members met to set
down some priorities for the new budget.
Former City Clerk, Roberta Hamdorf, provided a handout with definitions
and explanations regarding the budget process.
Motion by Trevino,
seconded by A. Tjelmeland, to adjourn.
Motion carried. Meeting
adjourned 7:55 pm.
__________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
______________________________
S. D. Kurtz, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
December
8, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Jim Miller, Deputy Sheriff Johnson, Dale
Stanek, Kristine Tharp, Kevin Meskimen, Keith Schulte, Audrey Yarbrough, Vernon
Yarbrough and Jim Houser.
Motion by A. Tjelmeland, seconded
by Schmidt to approve agenda as submitted.
Motion carried.
Motion by Schmidt, seconded
by Trevino to approve minutes of November 10, 2003 as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Banowetz to approve payment of bills as submitted. Motion carried.
Motion by Sturgeon, seconded
by Schmidt to accept the November Treasurer’s report and place it on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL22,043.5917,266.51ROAD USE7,582.0814,406.89TIF16,564.56DEBT SERVICE4,693.4233,012.50OTHER PROJECTS1,202.00WATER UTILITY9,645.4940,385.22SEWER UTILITY11,658.225,343.52SANITATION UTILITY4,657.9612,183.45PAYROLL CLEARING3,616.765,115.93
Correspondence was
noted. P & Z Minutes of 11-19-03
and Library Board Minutes of 10-1-03 were included..
Deputy Sheriff Johnson
presented Sheriff’s Log for November.
County Supervisor, Jim
Houser, said that the supervisors are attending council meetings in the various
cities in Linn County.
Modification
of Weed Control in Nuisance Ordinance
Discussion was held
regarding the amendment to the nuisance ordinance for weed and ground cover
control. Concerns were expressed about
provision requiring lots to be kept at the same height as adjoining lots. Recommended changes to amendment include
having the Council set the fee schedule for cutting weeds and ground cover by
resolution and adding the Ely City Council to item number 3 under the
exceptions portion of the amendment.
Motion by A. Tjelmeland,
seconded by Sturgeon to forward a copy of Weed and Ground Control Amendment to
the City Attorney for his review and to place Amendment on next month’s
agenda. Motion carried.
Page 2
Design
of State Street Bridge
Discussion was held about
getting the Linn County Engineer involved with the design of the bridge. It was felt that this would result in
substantial cost savings. Supervisor
Houser advised that he would contact the Linn County Engineer and have him call
the City Clerk/Administrator regarding this issue.
Resolution
Accepting Final Plat in Southbrook 8th Addition
RESOLUTION No.
03-1208-40: Resolved by A. Tjelmeland,
seconded by Banowetz, to approve Final Plat of Southbrook 8th
Addition.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Trevino
NAY: None
Resolution adopted.
Resolution
Considering Adoption of Comprehensive Plan
Discussion held about City
Attorney’s letter regarding his review of the Comprehensive Plan and the need
to address the two mile boundary outside the current city limits. It was also mentioned that the Comprehensive
Plan needs coordination with the Future Land Use Plan.
Motion by Schmidt, seconded
by A. Tjelmeland to forward copy of City Attorney’s letter regarding the
Comprehensive Plan to the Planning and Zoning Commission for their review and
recommendation. Motion carried.
South
State Street Right of Way
Discussion held regarding
the right of way that lies southwest of present day State Street. This right of way was never vacated after
State Street was relocated in the 1950s.
This matter needs to be referred to the Planning and Zoning Commission
for study and recommendation per the City Attorney.
Motion by A. Tjelmeland, seconded by Schmidt to refer the State
Street Right of Way matter to the Planning and Zoning Commission along with the
City Attorney’s letter. Motion carried.
Resolution
Authorizing Collection of Utility Charges
RESOLUTION No.
03-1208-41: Resolved by Schmidt,
seconded by A. Tjelmeland, to assess $478.66 in uncollected utility charges and
the costs associated with replacing the main water shut-off valve against the
property at 1415 Walker St. in Ely, IA.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Trevino
NAY: None
Resolution adopted.
FY05
Budget Work Meeting
Outgoing City Council and
Incoming City Council will meet on Monday December 15, 2003 to work on the
City’s FY2005 budget.
Appointments
Motion by A. Tjelmeland,
seconded by Schmidt, to recommend the appointment of Lori Rathje and Brian
Palas to the Planning and Zoning Commission.
Motion carried.
Motion by A. Tjelmeland,
seconded by Trevino, to table appointments to the Parks and Recreation
Committee. Motion carried.
Page 3
Mayor Tjelmeland thanked all
outgoing Council members for their service.
Motion by Trevino, seconded by A. Tjelmeland, to adjourn. Motion carried. Meeting adjourned 8:45 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST: ______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
November
10, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Jim Miller, Deputy Sheriff Johnson, Dale
Stanek, Kristine Tharp, Brian Tharp, Kevin Meskimen, Steve Sherzer, Louis
Stepanek and Lloyd Duffe.
Motion by Schmidt, seconded
by A. Tjelmeland to approve agenda as submitted. Motion carried.
Motion by Sturgeon, seconded
by Banowetz to approve minutes of October 13, 2003 as submitted. Motion carried.
Motion by Trevino, seconded
by Banowetz to approve payment of bills as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt to accept the October Treasurer’s report and place it on
file. Motion carried.
FUNDREVENUESEXPENSESGENERAL75,110.4822,624.03ROAD USE8,303.879,527.77TIF58,016.0129,375.00DEBT SERVICE46,346.56OTHER PROJECTS881.00WATER UTILITY122,723.7343,099.05 SEWER UTILITY11,990.5911,391.05SANITATION UTILITY4,728.001,692.23PAYROLL CLEARING8,763.677,898.80
Correspondence was
noted. P & Z Minutes of 10-15-03
along with a written update of the Well #1 reconstruction and the progress of
the Wastewater Treatment Plant Design.
Deputy Sheriff Johnson
presented Sheriff’s Log for October.
There was a citizen’s
question regarding the placing of a small LP gas tank at a residence on Dows
St. There is no City ordinance
prohibiting this.
Modification
of Weed Control in Nuisance Ordinance-Sample Ordinances
Discussion held on two
sample ordinances provided to the Council.
Louis Stepanek expressed concern regarding the enforcement of any new
ordinance. The longer of the two samples
had a provision for notifying the public once a year and the property owner
once before removal of the vegetation.
Motion by A. Tjelmeland,
seconded by Schmidt to modify sample ordinance to suit needs of the City.
Motion carried.
Area
Ambulance-Revised 28E Agreement
Motion by A. Tjelmeland,
seconded by Schmidt that the City not pursue 28E agreement with Area Ambulance
Service. Motion carried.
Redesign
of State Street Bridge Project-Shive Hattery
Discussion was held about
seeking Linn County’s assistance in the engineering design for the new bridge
on State Street. Consensus was that
project could be completed in a less
costly manner.
Motion by A. Tjelmeland,
seconded by Schmidt to place State Street Bridge Project on next months
agenda. Motion carried.
Renewal
of Liquor Permit & Sunday Sales-Odies
Motion by A. Tjelmeland, seconded by Sturgeon to approve liquor
permit and Sunday sales at Odies.
Motion carried.
Motion by Schmidt, seconded
by Banowetz to adjourn. Meeting
adjourned 8:20 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
October
13, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Gary Whittom, Jim Miller, Deputy Sheriff
Johnson, Dale Stanek, Kristine Tharp, Louis Stepanek, Roberta Hamdorf, Lloyd
Duffe, Bob Ugarph, Kirk Dighton, David Shrader, Jim Strother and Donn Haase.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve agenda as submitted. Motion carried.
Motion by Sturgeon, seconded
by Banowetz, to approve minutes of
October 10, 2003 as submitted. Motion
carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to approve payment of bills as submitted with the
exception of the $4532.64 portion of the L.L. Pelling bill for the repairs to
Dows Street. That amount will be withheld from the payment to L.L. Pelling
until repairs to Dows Street are satisfactorily completed. Motion carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to accept the September Treasurer’s report and place it
on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL9,968.8116,473.01ROAD USE8,288.052,532.75TIF8,371.95DEBT SERVICE2,263.44OTHER PROJECTSWATER UTILITY 10,401.80 5,010.69SEWER UTILITY12,693.483,080.84SANITATION UTILITY4,664.031,008.78PAYROLL CLEARING3,867.232,589.28
Correspondence was
noted. Park Minutes of 9-25-03, P &
Z Minutes of 9-17-03 and Library Board Minutes of 8-6-03 and 9-3-03 were
included along with a letter from the City Attorney regarding the issue of responsibility
for trees in the parking area.
Deputy Sheriff Johnson
presented Sheriff’s Log for September.
Jim Miller requested that
the City mow a hill that is used by children for sledding in the winter. Mayor replied that there could be a
liability issue for the City if the City mowed the hill.
City
Council & Mayoral Candidates’ Presentations
Mayoral candidate, Dale
Stanek, and Council candidate, Kristine Tharp, presented the views on the
issues that affect the City now and in the future. Mayor Tjelmeland encouraged everyone to vote.
Area
Ambulance Presentation
David Shrader, a consultant
with The Polaris Group, gave a presentation regarding the future of the Area
Ambulance Service. He emphasized the
improved response time and the local ownership of the service. Area Ambulance is in the process of
restructuring under a Chapter 28E agreement.
Council discussed the possible benefits of the City participating in the
28E agreement. Proposal will be placed
on the November agenda.
Page 2
Weed
Control Procedure-Draft of Ordinance for Council Review and Discussion, Louis
Stepanek and
Lloyd
Duffe
Louis Stepanek stated that
there needed to be more follow-up after the property owner was initially forced
to cut the weeds and grass. Lloyd Duffe
stated that any ordinance needs to have language asserting that grass and weeds
will be cut by the City at the owner’s expense if the property owner fails to
comply with the ordinance.
Council discussed ways to
address differences between homeowners and developers in the proposed
ordinance. Council instructed the City
Clerk/Administrator to obtain a copy of the Cedar Rapids ordinance and samples
from IA League of Cities that address this issue.
Motion by A. Tjelmeland, seconded by Trevino to place modification
of nuisance ordinance on the November agenda.
Motion carried.
Status
of Comprehensive Plan
Motion by A. Tjelmeland,
seconded by Schmidt to refer a copy of the Comprehensive Plan to the City
Attorney for review. Motion carried.
Purchase
of Trees for Dows Street
Motion by Schmidt, seconded
by Sturgeon to accept $1260.00 bid by Dwight Hughes Nursery to plant trees on
Dows Street. Motioned carried.
Library
Board Parking Request
Discussion held about
parking for library. City
Clerk/Administrator will review to determine if an ordinance is needed to
designate handicapped parking spaces at the library.
Historic
Preservation Commission Appointment-Jean Brutsman
Motion by A. Tjelmeland,
seconded by Schmidt to appoint Jean Brutsman to the Ely Historic Preservation
Commission. Motion carried.
City received plaque from
IMWCA for low number of Workers Comp. claims.
Council asked Gary to repair
a bad dip in the street on Plain View.
Motion by A. Tjelmeland,
seconded by Trevino to adjourn. Motion
carried. Meeting adjourned 9:10 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
September
8, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt.
Absent: Don Sturgeon. Guests:
Carolyn Leaton, Gerald Leaton, Gary Whittom, Jim Miller, Deputy Sheriff
Johnson, Ed Eichler, Carleeta Eichler, Pat Stanek, Dale Stanek, Roberta
Hamdorf, Lloyd Duffe, Ed Brinton, Cary Solberg, Paul Stewart.
Mayor Tjelmeland welcomed
back Juan Trevino and thanked him for his military service to our country.
Motion by Schmidt, seconded
by A. Tjelmeland , to approve agenda as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to approve minutes of August 11, 2003, as submitted. Motion carried.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve payment of bills as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Trevino, to accept August Treasurer’s report and place it on
file. Motion carried.
FUNDREVENUESEXPENSESGENERAL2,145.8516,931.04ROAD USE8,174.393,351.50TIF1,109.22 351.00DEBT SERVICE181.00OTHER PROJECTS 1250.28WATER UTILITY 10,121.64 4,449.17SEWER UTILITY12,426.654,685.38SANITATION UTILITY4,546.90549.67PAYROLL CLEARING3,290.713,692.97
Correspondence was
noted. Park Minutes of 8-14-03 were
included.
Lloyd Duffe presented a
signed petition to modify the Chapter 2 Nuisances portion of the City Code to
require owners of vacant lots to mow them a minimum of 4 times a year. It was also suggested that trimming be
required where the grass and weeds cannot be mowed.
Motion by A. Tjelmeland,
seconded by Schmidt to place modification of nuisance ordinance on the October
agenda. Motion carried.
Discussion was held
regarding the need for candidates to run for Council vacancies.
Deputy Sheriff Johnson
presented Sheriff’s Log for July.
Well
#1 Reconstruction
Discussion held regarding
the pumping capacity of well #1 after reconstruction. According to Ed Brinton, a submersible pump will be used and the
size of the pump will be determined after the old pump is pulled from the well
and tests are run.
RESOLUTION NO.
03-0908-32: Resolved by A. Tjelmeland,
seconded by Schmidt to adopt plans, specifications, form of contract and
estimate of costs for Well #1.
Page 2
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Bids were read and
recommendation was received from the City Engineer to accept all low bids.
RESOLUTION NO.
03-0908-33: Resolved by Schmidt,
seconded by A. Tjelmeland to award construction contracts.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
RESOLUTION NO.
03-0908-34: Resolved by Schmidt,
seconded by A. Tjelmeland authorizing the mayor to sign the reconstruction
contracts for Well #1.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
RESOLUTION NO.
03-0908-35: Resolved by A. Tjelmeland,
seconded by Banowetz to ratify, confirm and approve publication of notice of
public hearing for the issuance of $112,500 general obligation capital loan
notes.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Public hearing on the
authorization of a Loan Agreement and the issuance of Notes to evidence the
obligation of the City thereunder.
Hearing opened at 8:16 pm. No
oral or written objections received. Hearing
closed at 8:17 pm.
RESOLUTION NO.
03-0908-36: Resolved by Schmidt,
seconded by A. Tjelmeland to institute proceeding to take additional action on
the receipt of $112,500.00 for funds for reconstruction of Well #1.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Motion by A. Tjelmeland,
seconded by Trevino approving Tax Exemption Certificate for Capital Loan Note.
Motion carried.
RESOLUTION NO.
03-0908-37: Resolved by Schmidt,
seconded by A. Tjelmeland to authorize the issuance of Capital Loan Notes in
the amount of $112,500.00 at 3 1/8% interest for 18 months.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
Page 3
ABSENT: Sturgeon
Resolution adopted.
RESOLUTION NO.
03-0908-38: Resolved by A. Tjelmeland,
seconded by Banowetz to direct the sale of the Capital Loan Note.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Park
Matters
Discussion held regarding
the design of the new City Park by Burbach Aquatics. Council had concerns about the water runoff and traffic patterns
around the area.
RESOLUTION NO.
03-0908-39: Resolved by Banowetz,
seconded by Trevino to authorize the Mayor to sign the agreement with Burbach
Aquatics to proceed with Phase I, Task II design of the new City Park subject
to addressing questions about water runoff from the property.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Discussion held regarding
Schulte Park. Park Commission will
check with neighbors in the area to see if they would be willing to lock up the
restrooms at night if they were left unlocked during the day. City Administrator will check with Alliant
Energy about installing an additional street light.
Vacant
Lots South of the Post Office Used for a Parking Lot
Discussion held about using
vacant lots for a parking lot.
Suggestion made that the downtown businesses check into buying lots.
Resolution
Considering Waiver of Water Utility Charges
RESOLUTION NO.
03-0908-40: Resolved by Banowetz,
seconded by Schmidt to waive water utility charges in excess of the monthly
charges at 1805 Highland Road.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Policy
for Trees on Parking Area
Discussion was held about
diseased or dead trees located in area between sidewalk and curb.
Motion by Schmidt, seconded
by A. Tjelmeland to have City Attorney explore amending the City Code regarding
this issue. Motion carried.
Appointment
to Historic Preservation Commission
Page 4
Motion by Schmidt, seconded
by A. Tjelmeland to table until recommendation is received. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt to adjourn. Motion
carried. Meeting adjourned 9:20 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
August
11, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Duane
Kunkel, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Jerry Leaton,
Gary Whittom, Jim Miller, Deputy Sheriff Johnson, Audrey Yarbrough, Vernon
Yarbrough, Keith Carson, Al Levien, Bonnie Levien, Ed Eichler, Carleeta
Eichler, Dale Stanek, Jeff Streitz, Keith Schulte, Roberta Hamdorf, Lloyd
Duffe, Ed Brinton, Cary Solberg.
Motion by Kunkel, seconded
by Schmidt, to approve agenda as submitted.
Motion carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to approve minutes of July 14, 2003 and July 31, 2003, as
submitted. Motion carried.
Motion by Schmidt, seconded
by Sturgeon, to approve payment of bills as submitted for July and August of
2003. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to accept July Treasurer’s report and place it on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL21,964.3018,989.94ROAD USE7,035.243,354.17TIF4,591.33DEBT SERVICE409.51OTHER PROJECTS13,043.06LIB PROJECT16,051.62WATER UTILITY 17,598.36 5,691.88SEWER UTILITY11,141.254,971.57SANITATION UTILITY5,253.441,019.46PAYROLL CLEARING3,692.97
Correspondence was
noted. Park Minutes of 7-9-03, Results
of City Audit, and Bridge Inspection Report by Linn County.
Deputy Sheriff Johnson
presented Sheriff’s Log for July.
Jerry Leaton asked about the
mowing of vacant lots. Expressed
concern, along with Ed & Carleeta Eichler, about the grass and weeds on the
intersection of Northgate & Comisky.
Lloyd Duffe asked that a letter he had written regarding the situation
be placed on file. Mayor asked to view
model ordinances to use as a possible remedy to the situation. A letter will be sent to the property owner
asking that the lot be mowed.
Snow
Removal on Main Street
Discussion held on the snow
removal procedure on Main Street. Gary
will try to plow snow towards the east side of the street to minimize the amount
that is pushed onto the west side of the street. Parked vehicles also contribute to the problem. City
Administrator will look into model ordinances that address street parking on an
odd even basis.
Tree
Concern
8-11-03
Keith Carson asked the City
to remove a portion of a tree along Walker Street side of his property. Part of the tree was blown down during the
recent storm.
Motion by A. Tjelmeland,
seconded by Banowetz to request an opinion from the City Attorney for his
interpretation of the City Code section that pertains to this. Motion carried.
Resolution
Accepting Improvements in Southbrook 8th Addition
City Engineer inspected and
suggested improvements be accepted with the contingency that contractor needs
to explain the presence of an interior support member on storm intake E4 on
Sunrise Dr. and the effect this member will have on the flow capacity of the
structure.
RESOLUTION NO.
03-0811-29: Resolved by Schmidt,
seconded by A. Tjelmeland to accept improvements made to Southbrook 8th
Addition.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
Resolution adopted.
State
Street Bridge Design
Jeff Streitz, City Engineer,
had talked to some contractors about cost of a box culvert design for the
replacement of the State Street Bridge.
Price range given was $220,000 to $235,000. Previous low bid was $350,000.
State St. would have to be closed several weeks and the Council
expressed concern over this and the routing of a high volume of traffic through
a residential area. Council suggested
that one lane of traffic could be kept open, but this option would drive up the
cost of the project. The DNR will also
have to approve the water hydraulics.
Cost for the design is not to exceed $15,000.
Motion by Kunkel, seconded
by Sturgeon to authorize City Engineer to proceed with the design of the
replacement of the State Street Bridge.
Motion carried.
Water
and Wastewater Concerns and Upgrades
South Slope is not required
by their agreement with the City to maintain a light on the water tower. Mayor said that a light is not required by
the FAA for a water tower this height.
Ed Brinton and Cary Solberg
of MMS Consultants presented an option for the City’s wastewater treatment
needs involving the construction of a mechanical plant along side of the
existing lagoon system. DNR requirements during the winter months cannot be met
and space considerations prohibit expansion of the existing lagoon. A mechanical plant would be used in concert
with our present lagoon to service a
population capacity of up to 5000. Cost
projections are approximately 1 million dollars. Cost for the design of the new facility not to exceed $60,000.
RESOLUTION NO.
03-0811-30: Resolved by Schmidt,
seconded by Kunkel to authorize MMS Consulting to proceed through the design
phase with the plans and specifications for a new wastewater treatment
facility.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
Resolution adopted.
Discussion held about City
wells. City is using well #1 exclusively
at this time because of the problems with well #2. Ed Brinton thought the problem with #2 might be with determining
the right amount of chemicals to use.
Well #1 needs pump replaced soon as it is well past its useful
life. The City has 2 bids on cleaning
the water tower. Neither included the
possible painting the inside of the tower.
8-11-03
Dead
End Water Lines on Highland
Water lines on Highland are
not looped because of a problem with bedrock in the area and this causes problems
with discolored water. Gary is working
with Brown Concrete and Backhoe to come
up with a solution.
Asphalt
Maintenance for FY04
Council reviewed of list
streets for repair: Dows from Main to
Walker, Walker from Traer to Fuhrmeister, Traer at the intersection with Main,
Vavra from State to Timberview, Rogers Creek from Jappa to Dows, Knoll from
Dows to Highland.
Motion by Sturgeon, seconded
by Banowetz to proceed with street repairs to reviewed list of streets. Motion carried.
Silt
Fencing Requirements
Discussion held on erosion
problems near new developments.
Resolution
Considering Adoption of Comprehensive Plan
Motion by Schmidt, seconded
by Kunkel to table resolution adopting Comprehensive Plan so that the Council
has move time to review the plan.
Motion carried.
Ordinance
Requiring Installation of Sidewalks
Discussion held about the
many areas that have curb and gutter but no sidewalks installed.
Motion by Kunkel, seconded
by A. Tjelmeland to table ordinance until next regular meeting. Motion carried.
Resolution
to change 1215½ State Street to 101 T & K Drive
RESOLUTION NO.
03-0811-31: Resolved by Schmidt,
seconded by A. Tjelmeland to change address 1215½ State Street to 101 T & K
Drive.
AYE: A. Tjelmeland, Schmidt, Sturgeon, Banowetz,
Kunkel
NAY: none
Resolution adopted.
Appointments
Motion by A. Tjelmeland,
seconded by Schmidt to reappoint Pat Stanek, Jeff Brunscheen and Mike Murray
for two year terms to the Park and Recreation Committee. Motion carried.
Motion by Sturgeon, seconded
by A. Tjelmeland to reappoint Marc Rush and Dale Stanek for five year terms to
the Planning and Zoning Commission.
Motion carried.
Motion by A. Tjelmeland,
seconded by Banowetz, to adjourn.
Motion carried. Meeting
adjourned, 10:07 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
July
31, 2003
Meeting called to order at
5:30 p.m. by Mayor Thomas M. Tjelmeland.
Quorum was not present so meeting was recessed until 6:30 pm.
Meeting called to order at
6:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Al
Tjelmeland, Don Sturgeon. Absent: Karl Schmidt, Duane Kunkel. Guests:
Gary Whittom, Patricia Stanek.
Motion by A. Tjelmeland,
seconded by Sturgeon, to approve agenda as submitted. Motion carried.
Repairs
to Banner Valley Road
Discussion held on chip and
seal to Banner Valley Road by Linn County.
Linn County will pay for 50% only if they do the work. Cost estimate by Linn County was close to
what similar projects have cost in the past.
Discussion was also held
about having chip and seal applied from Worley Lane to the edge of the city
limits which would amount to
approximately double the area proposed by Linn County. The county will allow payment to be made in
3 equal yearly sums.
RESOLUTION NO.
03-0731-29: Resolved by A. Tjelmeland,
seconded by Banowetz, to authorize the City of Ely to enter into an agreement
with Linn County to complete repairs to Banner Valley Road.
AYE: A. Tjelmeland, Sturgeon, Banowetz
NAY: none
ABSENT: Kunkel, Schmidt
Resolution adopted.
Corporate
Authorization for Signature Cards
Motion by Sturgeon, seconded
by Banowetz to authorize new signature cards at Solon State Bank. Motion carried.
Closure
of Walker Street on August 10, 2003
Motion by Sturgeon, seconded
by Banowetz to close Walker Street in front of St. John Lutheran Church for
annual Polkafest from 9:00 am to 2:30 pm on Sunday August 10,2003. Motion carried.
Discussion was held about
the condition of the lagoon area. DNR
was very impressed and took photos.
Motion by Sturgeon, seconded
by A. Tjelmeland, to adjourn. Motion
carried. Meeting adjourned, 6:50 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
REGULAR
MEETING
July
14, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Duane
Kunkel, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Timothy Vick, Jim
Miller, Deputy Sheriff Johnson, Roberta Hamdorf, Gary Whittom
Motion by Schmidt, seconded
by Banowetz, to approve agenda as submitted.
Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to approve minutes of June 9, 2003 and June 24, 2003, as
submitted. Motion carried.
Motion by Kunkel, seconded
by Banowetz, to approve payment of bills as submitted for June and July of 2003
with the exception of the MMS Consulting bill. Kunkel asked for clarification
of hours that were billed and that bill will be held. Motion carried.
Motion by Sturgeon, seconded
by A. Tjelmeland, to accept May and June Treasurer’s report and place it on
file. Motion carried.
May
FUNDREVENUESEXPENSESGENERAL28,154.4620,988.16ROAD USE6,139.5121,494.12TIF118,064.76DEBT SERVICE9,294.92138,886.26IPERS539.59OTHER PROJECTS829.5321,228.88LIB PROJECT25.81WATER UTILITY7,988.445,175.29SEWER UTILITY10,061.905,430.61SANITATION UTILITY5,039.504,652.87PAYROLL CLEARING4,443.762,482.85
June
FUNDREVENUESEXPENSESGENERAL6,517.9219,524.68ROAD USE7,895.905,714.22TIF6,892.7059,272.29DEBT SERVICE29,480.99IPERS68.901,488.42OTHER PROJECTS31,456.5012,356.01LIB PROJECT26.70WATER UTILITY11,793.745,005.54SEWER UTILITY11,563.845,987.78SANITATION UTILITY4,002.354,269.35PAYROLL CLEARING4,443.76Jim Miller asked about
possible Sheriff’s Sale for property on Dows Street.
Linn County Deputy Lynn
Johnson submitted Service Call Log.
Comprehensive
Plan-Tim Vick
Tim Vick presented his
Comprehensive Plan for the city. Plan
was the culmination of a years worth of meetings with the Planning and Zoning
Commission. Tim took questions on
various aspects of the plan.
Ely City Council -2- July
14, 2003
Park
Plan-Phase 1-Park and Recreation Commission
Park and Recreation
Commission had requested to be taken off the agenda.
Motion by Sturgeon, seconded
by Kunkel to table Park Proposal.
Motion carried.
Water
and Wastewater Concerns
Discussion on problems with
well #2. May need to only pump well #1
to determine if the problem is coming from well #2. Cleaning of the water tower was also discussed as a remedy to the
problems with the water. Two bids will
be secured for this process.
Water
Quality Report for 2003
Water Quality Report that was sent to residents in June was read
into minutes.
Street
Light Resolution-North Park Addition
RESOLUTION NO.
03-0714-27: Resolved Schmidt, seconded
by A. Tjelmeland to direct Alliant Energy install 3 additional 100 watt
streetlights to North Park 2nd Addition.
AYE: A Tjelmeland,
Schmidt, Sturgeon, Banowetz
NAY: None
ABSTAIN: Kunkel
Resolution Adopted
Resolution
Considering Transfers of Funds
RESOLUTION NO.
03-0714-28: Resolved by A. Tjelmeland,
seconded by Schmidt to authorize transfer of funds.
AYE: A Tjelmeland, Schmidt, Sturgeon, Banowetz
Kunkel
NAY: none
Resolution adopted.
Board
of Adjustment Appointment-Dan Emig-5 Year Term
Motion by Kunkel, seconded
by Sturgeon to appoint Dan Emig to a 5 year term on the Board of
Adjustment. Motion carried.
Appointment
to Historic Preservation Commission
Motion by A. Tjelmeland,
seconded by Schmidt to table
appointment.
Discussion held about
replacement of State Street bridge.
Information is needed from city engineer. Council members will submit names of streets that need asphalt
sealing. Discussion to require
sidewalks wherever curb and gutters exist.
Motion by Sturgeon, seconded
by A. Tjelmeland, to adjourn. Motion
carried. Meeting adjourned, 9:20 p.m.
_________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: ______________________________
S. Dennis
Kurtz, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
June
9, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Duane
Kunkel, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Ted Johnson, Chet
Hendrickson, Jerry Leaton, George Storm, Patty Ballard, Gary Whittom, Jeff
Clark, Brian Palas, Louis Stepanek, Jim Miller, Dennis Kurtz, Deputy Sheriff.
Motion by Schmidt, seconded
by Sturgeon, to approve agenda as submitted.
Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to approve minutes of May 12, 2003 and May 21, 2003, as
submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Kunkel, to approve payment of bills as submitted for May and June
of 2003. Motion carried.
Motion by Kunkel, seconded
by Schmidt, to accept April Treasurer’s report and place it on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL26,154.0419,173.61
ROAD USE7,389.67 2,662.76 TIF55,783.09 DEBT
SERVICE6,348.49 IPERS546.56 OTHER PROJECTS319.77 LIB
PROJECT52.50 WATER UTILITY7,791.754,362.96SEWER UTILITY9,592.25 2,878.28 SANITATION UTILITY4,648.96 3,942.63 PAYROLL CLEARING2,482.85 3,035.93
Correspondence was
noted. League of Cities has sent
letters of legislative action that will result in City of Ely losing $11,900 in
State support beginning in FY04 and notifying the City that State support funds
will not be reinstated in the foreseeable future.
Chet Hendrickson asked about
dirt along roadways. He is concerned
about the inability to use the shoulders for walking or biking. The Mayor will discuss this with the
maintenance department.
Jerry Leaton asked about
revising the City Code to require vacant lots to be mowed at least every six
weeks.
Mayor explained that if the
City is notified of exact locations the City has ability to take care of this
problem.
Jeff Clark and Brian Palas
requested permission to erect a 20 x 30 tent in the cul de sac area of Ranmar
Ct. They will need to put holes in
asphalt but will repair them to the City’s satisfaction. Barricades were also requested. Council gave permission to have them work
with maintenance department to work this out.
Jim Miller asked to have
permission to buy diesel fuel from the City.
City will check with attorney to see if this is possible and discuss it
at the July meeting.
Appointment
of Clerk/Administrator
Mayor explained the job
search and interview process the City has used to employ a
Clerk/Administrator. This is a new
position and there will be a learning process for everyone as the full
responsibilities of this position are finalized. Dennis Kurtz was introduced and Mayor explained that the hiring
committee recommends his appointment.
If the appointment is approved he will start in about two weeks and will
have a
Ely City Council -2- June 9, 2003
review after 60 days, at
which time he will be eligible for an increase in salary. The City will comply with full time benefit
policy and Mr. Kurtz will be eligible for mileage reimbursement or car
allowance.
RESOLUTION 03-0609-19: Resolved by Sturgeon, seconded by A.
Tjelmeland, to appoint Dennis Kurtz as a full time Clerk/Administrator at an
annual salary of $33,500 with potential increase to $35,000 after sixty days.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
Resolution adopted.
Park
Proposal – Phase 1
The Park and Recreation
Committee submitted a cost and time proposal for the New Park. Duane Kunkel
noted that there is no hurry on adopting this, but there is grass seed in
storage that needs to be used this fall.
Motion by Kunkel, seconded
by Schmidt, to table park proposal until July 2003 meeting. Motion carried.
Downtown
Sidewalk Project
RESOLUTION. NO.
03-0609-20: Resolved by A. Tjelmeland,
seconded by Sturgeon, to approve agreement with H. J. Hartin, Rob Brown, and
Martin Marietta for Project to be known as the Downtown Sidewalk Project, 2003
with total cost of Project to not exceed $14,000.00
AYE: Schmidt, Sturgeon,
Kunkel, A. Tjelmeland
NAY: none
ABSTAIN: Banowetz (he
is one of the adjacent property owners)
Resolution adopted.
RESOLUTION NO,
03-0609-21: Resolved by A. Tjelmeland,
seconded by Schmidt, to approve payment of invoices as submitted for the
Downtown Sidewalk Project, 2003.
AYE: Sturgeon, Banowetz, Kunkel, A.
Tjelmeland, Schmidt
NAY: none
Resolution adopted.
A.P.
#512- Request to file Plat of Surveys
Auditor’s Plat #512
currently consists of platted lots and one of those lots is a large tract of
property that is unbuildable. The owner
would like to file two plats of survey and deed the large tract to the adjacent
property owners. Normally Plats of
Survey are allowed when no improvements to the property are required and one
split is being requested. With the City’s
permission, two plats of survey could be done on this property because of the
unique situation that exist.
RESOLUTION NO.
03-0609-22: Resolved by A. Tjelmeland,
seconded by Kunkel, to allow two Plat of Surveys to be filed with Linn County
for A.P. #512 because of the unique situation.
AYE: Banowetz, Kunkel, A.
Tjelmeland, Schmidt
NAY: none
ABSTAIN: Sturgeon (he
is an adjacent property owner)
Resolution adopted.
City Engineer has submitted
a proposal for utility mapping as requested by the City.
Ely City Council -3- June 9, 2003
Resolution
considering proposal for utility mapping-Shive Hattery
RESOLUTION NO.
03-0609-23: Resolved by A. Tjelmeland,
seconded by Schmidt, to authorize Shive Hattery Engineers, Inc. to provide
mapping services for sanitary sewer, water main and storm sewer at a total cont
to not exceed $2,750.
AYE: Kunkel, A. Tjelmeland, Schmidt, Sturgeon,
Banowetz
NAY: none
Resolution adopted.
Ordinance
revising duties of Municipal Officers
Motion by A. Tjelmeland,
seconded by Kunkel, to place Ordinance No. 173 on second reading, by title
only, and waive third reading and adopt Ordinance No. 173.
AYE: A. Tjelmeland,
Schmidt, Sturgeon, Banowetz, Kunkel
NAY: none
Ordinance No. 173 adopted.
ORDINANCE NO. 173: AN ORDINANCE CREATING A POSITION OF
CLERK/ADMINISTRATOR AND CHANGING AND REVISING DUTIES OF CITY CLERK, MAYOR AND
COUNCIL MEMBERS BASED ON CREATION OF THE NEW POSITION
Salaries
and Wages for FY2003-2004
After short discussion it
was determined that Council and Mayor did not have enough information to set
FY03-04 wages. Kunkel reminded Council
that there is a great need to increase building permit fees.
Motion by A. Tjelmeland,
seconded by Kunkel to extend current wage resolution until Council has
opportunity to review. Motion carried.
FY2002-2003
Audit
Motion by A. Tjelmeland,
seconded by Sturgeon, to obtain a State Audit for FY2002-2003. Motion carried
Community
Food Challenge
Motion by Schmidt, seconded
by Sturgeon, to sponsor a Community Food Challenge for the City of Ely as
requested by the Linn County Board of Supervisors. Motion carried.
Set
date for June Special Meeting and Public Hearing for Budget Amendment
Mayor set June 24, 2003 at 7
p.m. as date and time for Public Hearing on FY2002-2003 Budget Amendment and for
work session on wages and salaries for FY 2003-2004
Cigarette
License Renewals
Motion by Schmidt, seconded
by A. Tjelmeland, to approve renewal of Cigarette Permits for Cleppe’s 66 and
Hoosier Creek. Motion carried.
Duane Kunkel asked about
implementing a sidewalk project for properties that have curb and gutter, but
no sidewalks. Council agreed this was
a good idea. A. Tjelmeland reminded
Council that there is no sidewalk along Schulte Park.
Motion by A. Tjelmeland,
seconded by Sturgeon, to adjourn.
Motion carried. Meeting
adjourned, 8:38 p.m.
_____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: ________________________________
Roberta A.
Hamdorf, City Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
May
21, 2003
Meeting called to order at
8:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Karl Schmidt, Don
Sturgeon, Mark Banowetz, Duane Kunkel.
Absent: Al Tjelmeland (excused
as he was working). Guests: Connie Kunkel
Motion by Kunkel, seconded
by Sturgeon, to approve agenda as submitted.
Motion carried.
North
Park 2nd Addition - Final Plat
Discussion held on Final
Plan of North Park 2nd Addition.
Duane Kunkel, developer, explained that land to north elevation drops
off and there is a rock shelf from the old silo. Duane explained that giving access to the north was undesirable
and if access was made to that area it would complicate traffic flow.
Discussion held on
land-locking area to the north, but that area is already landlocked so no code
violation would occur by approval of this plat. Mayor explained that he does not see any development to the north
because of sewer access and lay of land.
Performance bond for
uncompleted improvements has been received by the City. After the improvements are installed, the
developer will contact the City requesting City accept improvements.
RESOLUTION NO.
03-0521-18: Resolved by Schmidt,
seconded by Sturgeon, to approve Final Plat of North Park 2nd
Addition.
AYE: Sturgeon, Banowetz, Schmidt
NAY: none
ABSENT: A. Tjelmeland
ABSTAIN: Kunkel(he is
developer)
Resolution adopted.
Mark Banowetz asked for
criteria for Special Meeting. The Clerk
will review the Ely Code to see if any rules presently exist.
Discussion held on the Fire
Agreement that has been distributed to Council Members. This needs to be reviewed by City
Attorney. If that has not been done,
Clerk will forward the document to the City Attorney’s law offices.
Discussion held on progress
of interviewing Clerk/Administrator candidates. Don Sturgeon, Mark Banowetz, Mayor Tjelmeland and City Clerk will
meet on Friday and try to make final selection so the person can be introduced
at the June meeting.
Motion by Schmidt, seconded
by Sturgeon, to adjourn. Motion
carried. Meeting adjourned, 9:40 p.m.
__________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:__________________________
Roberta A. Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
May
12, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Duane Kunkel, Al
Tjelmeland, Karl Schmidt, Don Sturgeon, Mark Banowetz. Guests included: Jim Miller, Deputy Sheriff
Fisher, Lloyd Duffe, Jared Vogeler, Gerald Leaton and Ed Brinton.
Motion by A. Tjelmeland,
seconded by Kunkel, to approve agenda with removal of Business Item #5 –
Ordinance #173. (It is the wrong
title) Motion carried. This item will be placed on the next agenda.
Motion by Sturgeon, seconded
by Kunkel to approve minutes of April 14, 2003 meeting with one correction: Snow removal on “Walker St” changed to read
“Main St”. Motion carried.
Treasurer’s report and bills
for the month of April will be submitted for approval at the next scheduled
council meeting.
Deputy Sheriff submitted
monthly report. M. Banowetz mentioned
people are regularly running the stop sign at the intersection of Jappa and
Dows St. Sheriff will continue to hand
out tickets to violators.
Lloyd Duffe asked if the
City has an ordinance for maintenance of vacant lots. Mayor stated it needs to be spelled out better for residential
areas. Duffe also commented drainage
ditch behind 1530 Northgate Apt. is not being maintained. Owner needs to be contacted.
PUBLIC
HEARING – Amendment of FY2002-2003 Budget
Public Hearing opened at
7:44 p.m. on Amendment of FY2002-2003 Budget.
No oral or written objections were received.
Motion by A. Tjelmeland,
seconded by Kunkel to close Public Hearing.
Motion approved, Hearing closed at 7:45 p.m.
RESOLUTION NO.
03-0512-17: Resolved by Sturgeon,
seconded by Kunkel, to approve adoption of Amended City of Ely Budget for
FY2002-2003.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
ABSENT: none
Resolution Adopted.
Water
& Wastewater Matters
Jared Vogeler introduced
himself to the City Council and guests.
Jared will be taking care of Ely’s water and wastewater operations. Welcome aboard Jared!
Ed Brinton shared
information and a “handout” from IDNR regarding use of composite figures for
pond and mechanical samples at the lagoon.
Ed will be asking a council
person to accompany him to meetings in Des Moines sometime in the next two -
three months. Stated “Test America”
will no longer be used as Jared will be doing some of the testing at Rick
Furler’s lab in Van Horne. Sturgeon had
concerns with the 85% removal requirement for wastewater and Kunkel asked if
the City would be better off financially to install another pond facility. Ed will look into both mechanical and pond
systems further. Ed also shared
information gathered from the Aquastore tour.
He was very impressed with their water tower system, Ed
Ely City Council -2- May
12, 2003
would like to get the
video/slide show and present it to the council. A. Tjelmeland reminded council & Ed about the 4” tube which would need to be replaced when a new wet
well is installed. Ed estimated cost
for new wet well could run $75,000 - $100,000.
Appointment
to Park Committee
Mayor recommended Mike
Murray be appointed to serve on the Park & Recreation Commission. Motion by Schmidt, seconded by Sturgeon to
appoint Mike Murray to Park & Recreation Commission. Motion carried.
Utility
Mapping – Shive Hattery
Council would like to have a
more definite bid on cost of services.
Motion by Sturgeon, seconded
by Kunkel to table for further information.
Motion carried.
Liquor/Beer
License
Motion by A. Tjelmeland,
seconded by Sturgeon to approve renewal of Beer Permit and Sunday Sales for
Hoosier Creek. Motion carried.
Discussion
Items/Open Agenda
Need to look at chip and
seal of streets. Proposed council meet
at 7:00 p.m. prior to June meeting to tour town’s streets. Discussed frost boils on Hillcrest/Dows St
which will need to be repaired.
Knoll Ct./Ranmar needs a
stop sign. Stop sign also needed at
North Dr/Ranmar.
Interviews for City
Clerk/Administrator - Eight people have
been interviewed; three will be called back for a second interview. First call-back interview is scheduled for
Saturday, May 17th. Clerk
would like to schedule special meeting after May 17th.
Motion by A. Tjlemeland,
seconded by Kunkel to adjourn. Motion
carried. Meeting adjourned at 8:55 p.m.
_____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_____________________________
Cindy Hintz Rush, Deputy Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
April
14, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Duane Kunkel, Al
Tjelmeland, Karl Schmidt, Don Sturgeon, Mark Banowetz. Guests included: Gary Whittom, Jim Miller,
Deputy Sheriff Fisher, Connie Kunkel, Scott Lewis, Bonnie & Al Levien, Ted
Johnson, Lloyd Duffe, Steve Stratton, Dave & Gerald Koss, Adolph Nezerka,
Patty Ballard, Clary Illian, Ed Brinton.
Motion by Kunkel, seconded
by Sturgeon, to approve agenda as presented.
Motion carried.
Motion by Schmidt, seconded
by Kunkel to approve minutes of March 10th and March 31, 2003 as
presented.
A. Tjelmeland requested that
when a Councilperson is absent, the minutes show the reason they are
absent. Clerk will do that when the
reason is known.
Motion by A. Tjelmeland,
seconded by Schmidt, to approve the Treasurer’s report for March. Motion carried.
FUNDREVENUESEXPENDITURESGENERAL
FUND11,591.0119,383.52ROAD USE FUND10,054.086,208.25TIF FUND10,154.30 DEBT
SERVICE1,116.17IPERS (EMP BENEFITS)93.60WATER
UTILITY8,484.3612,751.66SEWER
UTILITY10,511.743,860.52SANITATION UTILITY4,834.143,790.96PAYROLL CLEARING2,885.922,952.65Motion by
Sturgeon, seconded by A. Tjelmeland, to approve bills as presented. Motion carried.
Ted Johnson would like
authority to do away with dam created by Beavers. Council will check into this.
Deputy Sheriff Fisher
distributed monthly report.
Scott Lewis, from Waste
Management of Iowa, introduced himself and asked if Council or Mayor had any
concerns. None were expressed and Scott
was asked to relay City’s appreciation of services.
Snow
removal on Main St.
Al Levien requested a policy
be established for snow removal that would not make all snow end up on his
sidewalk. Mayor said that City would work with property owners on Walker Street
to try to work this out to everyone’s satisfaction.
Historic
Preservation Commission
Clary Illian, representing
Historic Preservation Commission, asked support from the City as they apply for
grants. The Commission is forming a
“Friends” group for fundraising purposes and future projects. Clary asked if a line item could be
established in the budget. She also
would like City Council to work with the Commission as they do long-range
planning. The Mayor and Council stated
they had no problem with the proposal and, in fact sees the proposal as being
in line with Council’s vision.
Ely City Council -2- April
14, 2003
Acceptance
of Improvements – Louis Field Third Addition
RESOLUTION NO. 03-0414-13: Resolved by A. Tjelmeland, seconded by
Schmidt, to accept improvements in Louis Field Third Addition.
AYE: A. Tjelmeland,
Schmidt, Sturgeon, Banowetz, Kunkel
NAY: none
Resolution adopted.
Worley
Lane
Dave and Gerald Koss
requested that City upgrade and maintain that portion of Worley Lane that will
access the Koss property. Council
agreed that the roadway easement exists and City will not share in any costs
associated with rocking or grading.
Discussion held on whether Koss’s should proceed with the rocking and
grading at this time. Duane Kunkel
would like the City to require the Koss’ to wait as the access may not be
available at the time a sewer line is installed. Council was also concerned that any future owner of this property
may not know of future potential costs with upgrades to the road. It was determined that the City should
record a resolution to insure any future owner will know of potential costs.
RESOLUTION NO.
03-0414-14: Resolved by Schmidt,
seconded by A. Tjelmeland, to allow David & Gerald Koss to proceed with
grading and rocking of City portion of Worley Lane right of way for access to a
1.94 acre lot at the end of that Street legally described as: The NE ¼ of the NE ¼ lying Southeasterly of
Louis Field Second Addition and Northeasterly of Chase’s First Addition except
road all in Section 31-82-6, leaving the road in an unapproved state with the
understanding that if this lot is sold, the buyer be notified that potential
high assessment road charges are highly likely and that the City of Ely is
making this notification through the recording of this resolution.
Discussion followed and
Connie Kunkel asked for delay of this resolution as she possesses a plat that
shows Linn County vacating their portion of Worley Lane. Mayor explained that City has not seen this
plat and has been notified by County that they are not vacating their portion
unless Ely does the same.
AYE: Sturgeon, Banowetz, Schmidt, A.
Tjelmeland
ABSTAIN: Kunkel (he may be
purchasing land adjacent to this roadway)
NAY: none
Resolution adopted
Water
and Wastewater matters
Ed Brinton submitted a
progress report explaining that Jared Vogeler has submitted a proposal to be
Contract operator for Water and Wastewater for $800.00 a month plus insurance
costs.
RESOLUTION NO.
03-0414-15: Resolved by A. Tjelmeland,
seconded by Sturgeon, to authorize Ed Brinton to finalize contract for water
and wastewater services and submit it for Mayor and City Clerk signatures with
the understanding that contract shall be in effect from May 1, 2003 through
June 30, 2004 with 30 day severance notification by either party.
AYE: Schmidt, Sturgeon,
Banowetz, Kunkel, A. Tjelmeland
NAY: none
Resolution adopted.
Ed Brinton notified Mayor
and Council that last lead and copper tests were satisfactory and we should
soon be receiving written confirmation from DNR. Rusty water concerns have been isolated as happening toward the
end of winter and Karl Schmidt said he feels this is weather related. Gary Whittom said he thinks it is icing in
the water tower. Cleaning of the tower
needs to be done after well #1 is re-done.
Talks with landowners for land for new water tower have begun.
Ely City Council -3- April
14, 2003
Banner
Valley Storm Water
Council agreed that Hall and
Hall Engineering should do no further engineering on the City’s behalf on
Banner Valley Road. It was also
determined that if any further engineering is needed, City should have it done
by City Engineer. Mayor will contact
Hall and Hall Engineering and discuss this matter.
Motion by Sturgeon, seconded
by Schmidt, to table Banner Valley Storm Water until May meeting. Motion carried.
Ordinance
revising compensation for Mayor and Council
Motion by A. Tjelmeland,
seconded by Schmidt, to place Ordinance No. 172 on first reading by title only;
to waive second and third reading and adopt Ordinance No. 172.
AYE: Banowetz, Kunkel, A.
Tjelmeland, Schmidt, Sturgeon
NAY: none
Ordinance No. 172 adopted.
ORDINANCE
NO. 172: AN ORDINANCE INCREASING
COMPENSATION FOR MAYOR TO $2000 ANNUALLY AND INCREASING COMPENSATION FOR CITY
COUNCIL MEMBERS TO $25.00 PER MEETING AND THESE RATES TO BE EFFECTIVE AS OF
JANUARY 1, 2004.
Ordinance
revising duties of Municipal Officers and establishing a Clerk/Administrator
title in lieu of City Clerk
Motion by A. Tjelmeland, seconded by Schmidt, to place
Ordinance No. 173 on first reading by title only. Motion carried. Kunkel
abstained as he missed special meeting where changes were discussed.
ORDINANCE
NO. 173: AN ORDINANCE CHANGING TITLE OF
CITY CLERK TO CLERK/ADMINISTRATOR AND REVISING DUTIES OF COUNCIL MEMBERS AND
MAYOR TO COINCIDE WITH CHANGES TO CLERK/ADMINISTRATOR RESPONSIBILITIES.
Liquor/Beer
Licenses
Motion by Sturgeon, seconded
by Schmidt, to approve renewal of Beer Permit and Sunday Sales for Cleppe’s and
renewal of Liquor Permit and Sunday Sales for American Legion. Motion carried.
E-Mail
and Internet usage policy
RESOLUTION NO.
03-0414-16: Resolved by Sturgeon,
seconded by Schmidt, to adopt email and internet policy as submitted.
AYE: Kunkel, A.
Tjelmeland, Schmidt, Sturgeon, Banowetz
NAY: none
Resolution adopted.
Short discussion held on
storm water work on Fuhrmeister and Vavra.
City is checking on costs that would be involved in such a project. At this time, the project is not in the
immediate plans of the City.
Motion by A. Tjelmeland,
seconded by Sturgeon, to adjourn.
Motion carried. Meeting
adjourned, 9:12 p.m.
_____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_____________________________
Roberta A. Hamdorf, City Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
MARCH
31, 2003
Meeting called to order at
5:20 p.m. by Mayor Thomas M. Tjelmeland.
Present: Karl Schmidt, Don
Sturgeon, Mark Banowetz. Absent: Al Tjelmeland, Duane Kunkel (both
excused). Guests: Cindy Rush, Gary Whittom, Patty Ballard.
Motion by Sturgeon, seconded
by Schmidt, to approve agenda as submitted.
Motion carried.
Correspondence was noted
including workshop for Plan and Zoning, Board of Adjustment and City Officials
at Kirkwood on April 23. Gary requested
permission to attend a workshop on underground locating to be held on April 2nd.
Local
Option Sales Tax
Discussion held on length of
time desired for Ely to have Local Option Sales Tax in effect. Mayor said this tax benefits small towns
with small amount of commercial area.
Karl expressed concern that it will be harder to get it passed if it is
for longer than two years. The City of
Ely has a great need for the revenue of this tax and we don’t want to do
anything to jeopardize the possibility of it being passed in the City. Mayor agreed and noted that if it is
requested for a specific time, this will be requested again after the two years
are over.
RESOLUTION NO.
03-0331-13: Resolved by Sturgeon,
seconded by Banowetz, to limit collection of Local Option Sales Tax to two
years with a sunset date of December 31, 2005.
AYE: Sturgeon, Banowetz, Schmidt
NAY: none
Resolution adopted.
Water
and Wastewater Classes
Discussion held on whether
to have Patty take Grade One Water Certification test in Waterloo in May or
wait and take it in Cedar Rapids, in the Fall.
Council also discussed whether to have Patty attend Wastewater Grade One
classes in Waterloo or Cedar Rapids.
Council is anxious for Patty to acquire the needed certification.
Motion by Sturgeon, seconded
by Banowetz, that Patty Ballard shall take the Grade One Water Test in Waterloo
in May and Grade One Wastewater Classes in Waterloo in June, with City paying
mileage and registration costs. Motion
carried.
Changes
to Powers and Duties of Municipal Officers
Work session was held on
changing Powers and Duties of Council, Mayor and City Clerk. City Clerk submitted proposed changes and
after review of those changes, Council suggested that the title of Clerk be
changed to Clerk/Administrator. Mayor
and Council made suggested revisions.
City Clerk will submit an ordinance reflecting proposed changes and
revisions for first reading at the April meeting.
Ely City Council -2- March
31, 2003
Motion by Schmidt, seconded
by Sturgeon, to adjourn. Motion
carried. Meeting adjourned, 6:37 p.m.
____________________________________
Thomas M. Tjelmeland, Mayor
ATTEST: _____________________________
Roberta A. Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
MARCH
10, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Banowetz, Kunkel,
Sturgeon, Schmidt, A. Tjelmeland (arrived 7:45 p.m.) Guests: Deputy Sheriff,
Dave & Gerald Koss, Adolf Nezerka, Jim Miller, Gary Whittom, Chet
Hendrickson, Ed Britton.
Motion by Kunkel, seconded
by Schmidt, to approve agenda as submitted.
Motion carried.
Motion by Sturgeon, seconded
by Banowetz, to approve minutes of February 10, 2003. Motion carried.
Discussion held on paying
bill to Engineer for Banner Valley Road drainage.
Motion by Sturgeon, seconded
by Schmidt, to approve payment of bills as submitted except for bill to Hall
and Hall engineers until clarification is received. Motion carried.
Motion by Schmidt, seconded
by Sturgeon to place on file, February Treasurer’s report. Motion carried.
FUNDREVENUESEXPENSESGENERAL1,597.8510,805.52 ROAD USE7,776.30 4,078.86
TIF 917.55 DEBT SERVICE80.91 IPERS12.05 OTHER PROJECTS5,320.82 LIBRARY PROJECT5,320.83 1,821.25 WATER
UTILITY7,962.31 6,671.05 SEWER UTILITY9,913.36 8,626.77 SANITARY UTILITY4,026.98
3,777.27 PAYROLL CLEARING3,102.662,373.71
Resolution amending certain
terms of the nonprofit housing revenue bonds
RESOLUTION NO.
03-0310-07: Resolved by Schmidt,
seconded by Banowetz, to approve changing name of Bonds issued for Geneva
Corporation Project from “Series 2002” to “Series 2003”.
AYE: Schmidt, Sturgeon,
Banowetz, Kunkel
NAY: none
ABSENT: A. Tjelmeland
Resolution adopted.
PUBLIC HEARING – FY 2004
Budget
Public hearing opened at
7:44 p.m. on FY2004 budget. No oral or
written objections were received.
Hearing closed at 7:45p.m.
RESOLUTION NO.
03-0310-08: Resolved by Schmidt, seconded
by Sturgeon, to approve adoption of City of Ely Budget for FY2003-2004.
AYE: Kunkel, Banowetz, Sturgeon, Schmidt
NAY: none
ABSENT: A. Tjelmeland
Resolution adopted.
Ely
City Council -2- March 10, 2003
PUBLIC HEARING – Vacating of Worley Lane
Public
hearing opened at 7:46 p.m. on vacating Worley Lane South of North Drive and
adjacent to Lot 40 of Louis Field fourth Addition. No oral or written objections received. Hearing closed at 7:47 p.m.
RESOLUTION
NO. 03-0310-09: Resolved by A. Tjelmeland,
seconded by Schmidt, to vacate right of way of Worley Lane lying South of North
Drive and easterly of Lot 12 of Louis Field 2nd Addition.
AYE:
A. Tjelmeland, Schmidt, Sturgeon, Banowetz, Kunkel.
NAY:
none
Resolution adopted.
Opening of bids for Insulating Garage at Lagoon
One
bid only was received for insulating of garage at lagoon. That bid was from Tjelmeland Construction.
RESOLUTION
NO. 03-0310-10: Resolved by Kunkel,
seconded by Sturgeon, to accept bid of $1,250.28, from Tjelmeland Construction
for insulating garage at lagoon.
AYE:
Schmidt, Sturgeon, Banowetz, Kunkel
NAY:
none
ABSTAIN:
A. Tjelmeland owner of successful bid
Resolution
adopted.
Purchase of Tractor/Mower
Request
was submitted to purchase a tractor/mower from Quad County Implement of
Blairstown. Al Tjelmeland stated that
it is a 1991 mower that mows a 12-foot swath and is in great shape. City can purchase it on a three year
lease-purchase basis and the Oliver Tractor will be taken as a trade in. Discussion held on buying equipment that is
this old when the City has been trying to upgrade equipment. Discussion also held on use of this mower
and whether it would be satisfactory for new park. Gary Whittom explained that the mower would be for mowing
ditches.
RESOLUTION
NO. 03-0310-11: Resolved by Sturgeon,
seconded by A. Tjelmeland, to enter into a Lease/Purchase agreement to purchase
91 Ford tractor/mower at cost of $12,995.00 plus $395.60 finance charge less
trade-in allowance of $5,795.00.
AYE:
Schmidt, Sturgeon, Kunkel, A. Tjelmeland
NAY:
Banowetz
Resolution adopted.
Bid from LL Pelling for Seal Coat
Bid
has been received from LL Pelling for asphalt seal coat. They have requested City sign the bid to
lock in prices. Mayor explained that
the Council will be notified before the scope of work is finalized.
Motion
by A. Tjelmeland, seconded by Kunkel, to accept proposal from LL Pelling for
seal coating. Motion carried.
Termite Treatment of City Hall
Motion
by Schmidt, seconded by Schmidt to accept bid from Terminix to treat Community
Center for termites and contract for annual protection. Motion carried.
Ely City Council -3- March
10, 2003
Water & Wastewater Matters
Discussion
held on concerns of water quality, especially around water tower. The quality may be affected by sediment in
the tower and this would indicate a need to clean the tower. Ice may also be contributing to the
problem. Council determined that
cleaning should wait until repairs are made to Well #1. Gary Whitttom explained that Well #1 has a
bushing that is causing concern and if it fails there would be a problem that
would need to be taken care of before other repairs are scheduled.
Scott
Kleppe, the water and wastewater contract operator, has submitted his
resignation. Mayor and Council requested
Ed Brinton send out proposals for a replacement operator. Ed said that the $1,000,000 of liability
insurance requested by the City may be excessive. Other cities are requiring only $300,000.
Council
engaged in further discussions on type and placement of new water tank. Al Tjelmeland was asked to talk to Buresh’s
about availability of land.
Banner Valley Storm Water
Duane
Kunkel notified Council that the developer has plugged the culvert along Banner
Valley Road. Council determined that
the “worse case” scenario from this would be that water would run over the road
and this has been natural during heavy rains.
It was determined that the City Attorney should be notified and give
direction as to how the City should proceed.
Ordinance relating to Mayor and Council wages
Council
reviewed survey of Mayor and Council wages in surrounding communities. It was determined that Mayor wages should be
raised to $2000 a year and Council should receive $25.00 a meeting. An ordinance will be submitted at the April
meeting to reflect these changes.
Local Option Sales Tax –
June 10th Referendum
RESOLUTION
NO. 03-0310-12: Resolved by Schmidt,
seconded by Sturgeon, to proceed with June 10th referendum to make
decision on imposing a one cent local option sales tax in the City of Ely and
designating that the funds shall be used for Parks and Infrastructure.
AYE:
Sturgeon, Banowetz, Kunkel, A. Tjelmeland, Schmidt
NAY:
None
Resolution adopted.
Final Plat – North Park 2nd
Addition
It
was determined that since the improvements were not completed in North Park 2nd
Addition, the City Council will waive the time requirement for submittal of
Final Plat.
Fire Department – 28E
Agreement
Mayor
will talk to City Attorney before City makes any recommendation on a 28E
Agreement for Fire Department.
Resignation of Aaron Cooper
from Park & Recreation Commission
Motion
by A. Tjelmeland, seconded by Sturgeon to accept, with regret, resignation of
Aaron Cooper from Park and Recreation Commission. Motion carried.
City Clerk/Finance Officer
Position
Mayor
appointed Al Tjelmeland, Don Sturgeon and Clerk as committee to review
applicants for City Clerk position.
Council will have special meeting on March 17, 2003 at 7:30 to revise
present code to give supervisory responsibility to new clerk.
Ely
City Council -4- March 10, 2003
Mayor
reported on meeting with College Community School about swimming pool. Mark Banowetz reported on research he had
done in regard to and Ely City Pool. He
has talked to a company that will look at parkland and present a design for
whole park that would include a pool.
Dave
Koss asked what his options were for Worley Lane. Mayor explained that we should have a cul-de-sac like we have on
Poplar ST and North Drive. Road could
also be curved, but half of it is County, so that needs to be taken into
account also. Concerns were expressed
on the liability of City if roadbed is put in that does not meet present code
requirements.
Motion by Sturgeon, seconded
by Schmidt to adjourn. Motion
carried. Meeting adjourned, 10:36 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: ____________________________
Roberta A.
Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
FEBRUARY
10, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Duane Kunkel, Mark
Banowetz, Don Sturgeon, Karl Schmidt, Al Tjelmeland. Guests: Gary Whittom,
Lloyd Duffe, Deputy Sheriff, Johnson, Patty Ballard.
Motion by Kunkel, seconded
by Sturgeon, to approve agenda as amended. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to approve minutes of January 13th and January 20th,
2003 as presented. Motion carried.
Motion by A. Tjelmeland,
seconded by Banowetz, to approve payment of bills as presented. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to place January financial reports on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL5,200.4417,504.21ROAD USE7,344.424,585.38TIF4,302.54980.00DEBT
SERVICE428.19IPERS32.981,215.37OTHER
PROJECTS22,824.41LIBRARY PROJECT5,320.822.10FIRESTATION
PROJECT90.56WATER UTILITY8,239.085,074.03SEWER
UTILITY11,097.1710,739.85SANITARY
UTILITY5,245.035,372.36Council reviewed first draft of Comprehensive Plan as
submitted by Plan and Zoning Commission and Tim Vick. Mayor requested that Council members review the entire document
and make comments.
Mayor also noted that Aaron
Cooper submitted a letter resigning from the Park and Recreation Committee.
Deputy Sheriff Johnson
submitted monthly report. Gary Whittom
noted that during snow plowing cars approach the snowplow with a lack of
respect. Gary will get license plates
and notify Sheriff’s Department of future incidents. Sheriff’s Department will be ticketing cars that are left parked
on street more than 48 hours to insure that proper snow plowing can be done.
Insulating Garage at Lagoon
Discussion
held on insulating garage at Lagoon.
Motion
by Banowetz, seconded by Kunkel, to have City Maintenance Department obtain
quotes on insulation material and labor for lagoon garage and get an alternate
bid for insulating just a small room at garage. Motion carried.
Purchase
of Snow Blower
Council
reviewed bids received from Maintenance Department for snow blower. This is needed for Library and Fire
Department properties as well as sidewalk at Community Center.
Motion
by Schmidt, seconded by Kunkel, to purchase snow blower for City use. Motion carried.
Ely
City Council -2- February
10, 2003
Termite
Treatment of City Hall
Termites
have been noticed at City Hall and spot treatment has been made. City has one bid for treating whole building
and Council requested that we obtain two more bids and discuss this at March
meeting.
Banner
Valley Storm Water
Mayor
informed Council that Duane Kunkel and he had attended a meeting with Linn
County in regard to storm water concerns along Banner Valley Road. Further information is being gathered and
this will be on next agenda to keep Council informed of any new
developments. Duane Kunkel said that he
got the impression that this is going to be handled with a minimum amount of
Engineering expense for the City of Ely.
Resolution
considering Transfer of Funds
RESOLUTION
NO. 03-0210-06: Resolved by A.
Tjelmeland, seconded by Banowetz, to authorize transfer of funds from TIF fund
to Debt Service Fund for payment of Bonds and to transfer funds from Culture
and Recreation Program to General Government Program for Tuck pointing of
Community Center.
AYE: A. Tjelmeland, Schmidt, Sturgeon, Banowetz,
Kunkel
NAY: none
Resolution
adopted.
Discussion
on changing Ordinance relating to Mayor and Council wages
Council
and Mayor discussed raising wages for elected officials. This has not been done for a number of years
and if it is to be done, it needs to be done well before the next general
election. At next meeting Clerk will
submit a survey of salaries for these positions in other towns in the area.
Local
Option Sales Tax for Municipal Improvements
Discussion
held on establishing a use for Local Option Sales Tax. It was determined that the City should
pursue this and see what it takes to put it on with the November general
election.
FY2004
Budget – Review of final draft and set date for Public Hearing (March 10, 2003)
Council and Mayor reviewed
the final draft of the FY2004 budget.
Motion by Sturgeon, seconded
by Kunkel, to set March 10, 2003 at 7:30 p.m. as date and time for Public
Hearing on FY2004 budget. Motion
carried.
Motion by Schmidt, seconded
by Sturgeon, to adjourn. Motion
carried. Meeting adjourned, 9:00 p.m.
___________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: _________________________
Roberta A.
Hamdorf, City Clerk
ELY
CITY COUNCIL
SPECIAL
MEETING
JANUARY
20, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Duane Kunkel, Mark
Banowetz, Don Sturgeon, Karl Schmidt, Al Tjelmeland. Guests: Gary Whittom, Jim
Miller.
Motion by Sturgeon, seconded
by A. Tjelmeland, to approve agenda.
Motion carried.
Correspondence included
letter form Mayor in regard to his payment for Ranmar Drive repairs.
Mark Banowetz asked about
possibility of city removing a beaver in creek by Ed Vavra’s house. The beaver is building a dam that may cause
water problems. It was determined that
if it’s on city property, city will take care of it, but if it is on private
property, the owner must take care of it.
Budget work session was
held. Need to place ad for full time
clerk with supervisory capability.
Discussion held on obtaining
tank for diesel fuel. Mark Banowetz
explained that he has been told that since this is a City owned tank, it must
comply with rules that are different than if it was privately owned. There is some confusion about this, so City
will proceed as funds are available.
Council reviewed final draft
of budget and determined they are ready to finalize budget and set date for
public hearing at February meeting.
Karl Schmidt and Duane
Kunkel will attend meeting with Linn County on January 28, 2003, in regard to
Banner Valley Storm Drainage.
Motion by A. Tjelmeland,
seconded by Sturgeon, to adjourn.
Motion carried. Meeting
adjourned, 8:57 p.m.
____________________________
Thomas
M. Tjelmeland, Mayor
ATTEST____________________________
Roberta A.
Hamdorf, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
JANUARY
13, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Karl
Schmidt, Al Tjelmeland, Duane Kunkel,
Don Sturgeon. Guests: Lloyd
Duffe, Jim Miller, Adolph Nezerka, Gerald and David Koss, Sgt J.R. Johnson.
Al Tjelmeland asked to add
Fire Dept Trustees as a discussion item.
Motion by Schmidt, seconded by Sturgeon, to approve agenda as
amended. Motion carried..
Motion by Schmidt, seconded
by Sturgeon, to approve minutes of December 9, 2002, as submitted and minutes
of January 6, 2003, as amended. Motion
carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to pay bills as submitted. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to accept December 2002 Treasurer’s reports and place on file. Motion carried.
FUNDREVENUESEXPENSESTRANSFERSGENERAL12,299.1211,618.33-761.27ROAD USE15,839.327,475.27DEBT SERVICE1,193.11 94,847.27TIF10,860.89-94,086.00IPERS100.00LIBRARY PROJECT10,014.00SANITARY UTILITY4,536.227,134.03WATER UTILITY6,799.554,742.77SEWER UTILITY8,033.548,251.45PAYROLL
CLEARING2,832.452,693.35
Motion by A. Tjelmeland,
seconded by Sturgeon, to give American Legion an annual credit of 25 cents, to
reimburse for an alleged overpayment of interest on utility billing. Motion carried.
Mayor told Council there
will a court case in May 2003 on the Whitters matter.
Geneva
Tower Bonds
Dean Spina, representing
Geneva Towers, informed Council that Geneva Towers Bonds that Council had
agreed to sponsor would not be sold until 2003. Because of this, he wanted to let the Ely City Council know that,
although the City of Ely will incur no costs, the bonds will go against the
amount the City of Ely may borrow money in 2003. Since the City of Ely has no intention of issuing anywhere near
the allowable amount, the Council and Mayor informed Mr. Spina, there was no
problem created for Ely by the Geneva Tower Bonds being sold in 2003.
Water
Tower Lease
Karl Schmidt explained that
he had reviewed the contract submitted by U.S. Cellular for use of Water
Tower. He has made a number of changes
and it was sent back to U.S. Cellular for their review. The public hearing can be held when U.S.
Cellular notifies the City they are ready to proceed.
Louis
Field 4th Addition
Council reviewed the
Preliminary and Final Plat for Louis Field Fourth Addition. The Council had previously approved the
Preliminary Plat with certain stipulations.
Those stipulations are shown on the submitted Preliminary Plat.
RESOLUTION NO.
03-0113-01: Resolved by Schmidt,
seconded by Sturgeon, to approve preliminary plat of Louis Field Fourth
Addition, subject to Out Lot B being deeded to Lot 12 of Louis Field Second
Addition.
AYE: A. Tjelmeland, Schmidt,
Sturgeon, Banowetz, Kunkel
NAY: none
Resolution adopted.
RESOLUTION NO.
03-0113-02: Resolved by A. Tjelmeland,
seconded by Sturgeon, to approve Final Plat of Louis Field Fourth Addition.
AYE: Kunkel, Banowetz,
Sturgeon, Schmidt, A. Tjelmeland
NAY: none
Resolution adopted.
Adjustment
of FY03 Budget – GASB 34
RESOLUTION NO.
03-0113-03: Resolved by A. Tjelmeland,
seconded by Schmidt, to adjust current City Budget to conform with Iowa Code
384.16 and Iowa Administrative Rule 545.2. (GASB 34)
AYE: Schmidt, A.
Tjelmeland , Kunkel, Sturgeon, Banowetz
NAY: none
Resolution adopted.
Banner
Valley Storm Water
Karl Schmidt said City
Attorney has notified him that a meeting has been scheduled on January 27th
with County in regard to Banner Valley Storm Water. Duane and Karl will attend to represent City of Ely. If any other Council members want to attend
they should notify the City and agenda will be posted stating that our Council
will be meeting on January 27th.
This meeting will not be held at Council Chambers in Ely. City Attorney and Hall and Hall Engineers
will also be at this meeting.
Motion by A. Tjelmeland,
seconded by Kunkel, to table further discussion on Banner Valley Road until
February meeting. Motion carried.
Park
Design – Council Input
Duane Kunkel stated that
City needs to decide on infrastructure and access needs for new park before
plans are requested from and architect or designer. Mayor said he feels that any
architect or designer will
know they need to take those things into consideration before doing a
design. Mayor said a consultant has
submitted information and he would like that information to go to Park
Committee before it comes to Council.
Duane said he would talk to Park Committee.
FY2004
Law Enforcement Contract
RESOLUTION NO.
03-0113-04: Resolved by A. Tjelmeland,
seconded by Banowetz, to approve FY2004 Law Enforcement Contract with Linn
County for 21 hours a week at a cost of $20.00 an hour.
AYE: Sturgeon, Kunkel, A.
Tjelmeland, Schmidt, Banowetz
NAY: none
Resolution adopted.
Water
and Sewer Rate Increase
Motion by Sturgeon, seconded
by Kunkel, to place Ordinance No. 171 on second reading by Title only. Motion carried.
Motion by Kunkel, seconded
by Schmidt, to waive third reading of Ordinance No. 171 and adopt Ordinance No.
171.
AYE: Kunkel, A.
Tjelmeland, Schmidt, Banowetz, Sturgeon
NAY: none
Ordinance No. 171 adopted.
ORDINANCE NO. 171: AN ORDINANCE TO INCREASE WATER AND SEWER
RATES EFFECTIVE WITH THE JANUARY 2003 UTILITY BILLING
Motion by Sturgeon, seconded
by Kunkel to table placement of water tower and change order for Library
Sidewalk Project. Motion carried.
Bill
for Ranmar Drive
Discussion held on right of
way alignment that existed on Ranmar Drive.
When the developer went to connect to the old portion of this street, it
was discovered that there was a misalignment.
If it was not corrected, the street would have had an awkward
curve. The developer checked with the
Mayor and it was determined that a portion of the old street should be removed
so the street could be installed per City standards. The developer is now asking City to pay for the asphalt that was
used on the portion that was misaligned.
RESOLUTION NO.
03-0113-05: Resolved by Schmidt,
seconded by Sturgeon, to pay Cedar Valley Asphalt for Ranmar Drive asphalt work
and to encourage two developers involved to reimburse City on a pro-rata share.
AYE: A. Tjelmeland,
Schmidt, Sturgeon, Banowetz.
NAY: none
ABSTAIN: Kunkel (as
he is involved in this matter)
Resolution adopted.
Appointments
to Historic Preservation Committee
Motion by Sturgeon, seconded
by Kunkel, to reappoint Sharon Furler and Clary Illian and also appoint Audrey
Yarborough, as a new member to the Historic Preservation Committee. Motion carried.
FY
2004 Budget
Al Tjelmeland explained that
the Fire Department will need to be paid per the agreement that was worked out
with the Fire Trustees. Mayor
Tjelmeland explained that the agreement was to pay the Fire Department based on
the taxable value of the City that is not in the TIF. The Clerk will need to get that value from the County and will
relay the information to the Fire Chief.
Mayor set a special meeting
for Monday, January 20th at 7:30 p.m. to work on FY2004 budget.
Motion by Don Sturgeon,
seconded by Schmidt, to adjourn. Motion
carried. Meeting adjourned, 10:03 p.m.
____________________________________
Thomas M. Tjelmeland, Mayor
ATTEST: _____________________________
Roberta A. Hamdorf, City Clerk