ELY CITY
COUNCIL
DECEMBER 15,
2003
Meeting
called to order at 6:00 pm by Mayor Thomas M. Tjelmeland. Present:
Mark Banowetz, Juan Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon.
Guests: Dale Stanek, Kristine Tharp,
Kevin Meskimen, Jim Miller and Roberta Hamdorf.
Motion
by Schmidt, seconded by A. Tjelmeland, to approve agenda as posted. Motion carried
Swearing In Ceremony
Mayor
Tjelmeland swore in Mayor Elect Stanek to four year term as Mayor and Kristine
Tharp and Kevin Meskimen for four year terms as Council Members.
FY2005 Budget
Current council
members along in the incoming mayor and 2 incoming council members met to set
down some priorities for the new budget.
Former City Clerk, Roberta Hamdorf, provided a handout with definitions
and explanations regarding the budget process.
Motion by Trevino,
seconded by A. Tjelmeland, to adjourn.
Motion carried. Meeting
adjourned 7:55 pm.
__________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
______________________________
S. D. Kurtz, City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
December
8, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Jim Miller, Deputy Sheriff Johnson, Dale
Stanek, Kristine Tharp, Kevin Meskimen, Keith Schulte, Audrey Yarbrough, Vernon
Yarbrough and Jim Houser.
Motion by A. Tjelmeland, seconded
by Schmidt to approve agenda as submitted.
Motion carried.
Motion by Schmidt, seconded
by Trevino to approve minutes of November 10, 2003 as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Banowetz to approve payment of bills as submitted. Motion carried.
Motion by Sturgeon, seconded
by Schmidt to accept the November Treasurer’s report and place it on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL22,043.5917,266.51ROAD USE7,582.0814,406.89TIF16,564.56DEBT SERVICE4,693.4233,012.50OTHER PROJECTS1,202.00WATER UTILITY9,645.4940,385.22SEWER UTILITY11,658.225,343.52SANITATION UTILITY4,657.9612,183.45PAYROLL CLEARING3,616.765,115.93
Correspondence was
noted. P & Z Minutes of 11-19-03
and Library Board Minutes of 10-1-03 were included..
Deputy Sheriff Johnson
presented Sheriff’s Log for November.
County Supervisor, Jim
Houser, said that the supervisors are attending council meetings in the various
cities in Linn County.
Modification
of Weed Control in Nuisance Ordinance
Discussion was held
regarding the amendment to the nuisance ordinance for weed and ground cover
control. Concerns were expressed about
provision requiring lots to be kept at the same height as adjoining lots. Recommended changes to amendment include
having the Council set the fee schedule for cutting weeds and ground cover by
resolution and adding the Ely City Council to item number 3 under the
exceptions portion of the amendment.
Motion by A. Tjelmeland,
seconded by Sturgeon to forward a copy of Weed and Ground Control Amendment to
the City Attorney for his review and to place Amendment on next month’s
agenda. Motion carried.
Page 2
Design
of State Street Bridge
Discussion was held about
getting the Linn County Engineer involved with the design of the bridge. It was felt that this would result in
substantial cost savings. Supervisor
Houser advised that he would contact the Linn County Engineer and have him call
the City Clerk/Administrator regarding this issue.
Resolution
Accepting Final Plat in Southbrook 8th Addition
RESOLUTION No.
03-1208-40: Resolved by A. Tjelmeland,
seconded by Banowetz, to approve Final Plat of Southbrook 8th
Addition.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Trevino
NAY: None
Resolution adopted.
Resolution
Considering Adoption of Comprehensive Plan
Discussion held about City
Attorney’s letter regarding his review of the Comprehensive Plan and the need
to address the two mile boundary outside the current city limits. It was also mentioned that the Comprehensive
Plan needs coordination with the Future Land Use Plan.
Motion by Schmidt, seconded
by A. Tjelmeland to forward copy of City Attorney’s letter regarding the
Comprehensive Plan to the Planning and Zoning Commission for their review and
recommendation. Motion carried.
South
State Street Right of Way
Discussion held regarding
the right of way that lies southwest of present day State Street. This right of way was never vacated after
State Street was relocated in the 1950s.
This matter needs to be referred to the Planning and Zoning Commission
for study and recommendation per the City Attorney.
Motion by A. Tjelmeland, seconded by Schmidt to refer the State
Street Right of Way matter to the Planning and Zoning Commission along with the
City Attorney’s letter. Motion carried.
Resolution
Authorizing Collection of Utility Charges
RESOLUTION No.
03-1208-41: Resolved by Schmidt,
seconded by A. Tjelmeland, to assess $478.66 in uncollected utility charges and
the costs associated with replacing the main water shut-off valve against the
property at 1415 Walker St. in Ely, IA.
AYE: A. Tjelmeland, Schmidt, Sturgeon,
Banowetz, Trevino
NAY: None
Resolution adopted.
FY05
Budget Work Meeting
Outgoing City Council and
Incoming City Council will meet on Monday December 15, 2003 to work on the
City’s FY2005 budget.
Appointments
Motion by A. Tjelmeland,
seconded by Schmidt, to recommend the appointment of Lori Rathje and Brian
Palas to the Planning and Zoning Commission.
Motion carried.
Motion by A. Tjelmeland,
seconded by Trevino, to table appointments to the Parks and Recreation
Committee. Motion carried.
Page 3
Mayor Tjelmeland thanked all
outgoing Council members for their service.
Motion by Trevino, seconded by A. Tjelmeland, to adjourn. Motion carried. Meeting adjourned 8:45 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST: ______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
November
10, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Jim Miller, Deputy Sheriff Johnson, Dale
Stanek, Kristine Tharp, Brian Tharp, Kevin Meskimen, Steve Sherzer, Louis
Stepanek and Lloyd Duffe.
Motion by Schmidt, seconded
by A. Tjelmeland to approve agenda as submitted. Motion carried.
Motion by Sturgeon, seconded
by Banowetz to approve minutes of October 13, 2003 as submitted. Motion carried.
Motion by Trevino, seconded
by Banowetz to approve payment of bills as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt to accept the October Treasurer’s report and place it on
file. Motion carried.
FUNDREVENUESEXPENSESGENERAL75,110.4822,624.03ROAD USE8,303.879,527.77TIF58,016.0129,375.00DEBT SERVICE46,346.56OTHER PROJECTS881.00WATER UTILITY122,723.7343,099.05 SEWER UTILITY11,990.5911,391.05SANITATION UTILITY4,728.001,692.23PAYROLL CLEARING8,763.677,898.80
Correspondence was
noted. P & Z Minutes of 10-15-03
along with a written update of the Well #1 reconstruction and the progress of
the Wastewater Treatment Plant Design.
Deputy Sheriff Johnson
presented Sheriff’s Log for October.
There was a citizen’s
question regarding the placing of a small LP gas tank at a residence on Dows
St. There is no City ordinance
prohibiting this.
Modification
of Weed Control in Nuisance Ordinance-Sample Ordinances
Discussion held on two
sample ordinances provided to the Council.
Louis Stepanek expressed concern regarding the enforcement of any new
ordinance. The longer of the two samples
had a provision for notifying the public once a year and the property owner
once before removal of the vegetation.
Motion by A. Tjelmeland,
seconded by Schmidt to modify sample ordinance to suit needs of the City.
Motion carried.
Area
Ambulance-Revised 28E Agreement
Motion by A. Tjelmeland,
seconded by Schmidt that the City not pursue 28E agreement with Area Ambulance
Service. Motion carried.
Redesign
of State Street Bridge Project-Shive Hattery
Discussion was held about
seeking Linn County’s assistance in the engineering design for the new bridge
on State Street. Consensus was that
project could be completed in a less
costly manner.
Motion by A. Tjelmeland,
seconded by Schmidt to place State Street Bridge Project on next months
agenda. Motion carried.
Renewal
of Liquor Permit & Sunday Sales-Odies
Motion by A. Tjelmeland, seconded by Sturgeon to approve liquor
permit and Sunday sales at Odies.
Motion carried.
Motion by Schmidt, seconded
by Banowetz to adjourn. Meeting
adjourned 8:20 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
October
13, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Gary Whittom, Jim Miller, Deputy Sheriff
Johnson, Dale Stanek, Kristine Tharp, Louis Stepanek, Roberta Hamdorf, Lloyd
Duffe, Bob Ugarph, Kirk Dighton, David Shrader, Jim Strother and Donn Haase.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve agenda as submitted. Motion carried.
Motion by Sturgeon, seconded
by Banowetz, to approve minutes of
October 10, 2003 as submitted. Motion
carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to approve payment of bills as submitted with the
exception of the $4532.64 portion of the L.L. Pelling bill for the repairs to
Dows Street. That amount will be withheld from the payment to L.L. Pelling
until repairs to Dows Street are satisfactorily completed. Motion carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to accept the September Treasurer’s report and place it
on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL9,968.8116,473.01ROAD USE8,288.052,532.75TIF8,371.95DEBT SERVICE2,263.44OTHER PROJECTSWATER UTILITY 10,401.80 5,010.69SEWER UTILITY12,693.483,080.84SANITATION UTILITY4,664.031,008.78PAYROLL CLEARING3,867.232,589.28
Correspondence was
noted. Park Minutes of 9-25-03, P &
Z Minutes of 9-17-03 and Library Board Minutes of 8-6-03 and 9-3-03 were
included along with a letter from the City Attorney regarding the issue of responsibility
for trees in the parking area.
Deputy Sheriff Johnson
presented Sheriff’s Log for September.
Jim Miller requested that
the City mow a hill that is used by children for sledding in the winter. Mayor replied that there could be a
liability issue for the City if the City mowed the hill.
City
Council & Mayoral Candidates’ Presentations
Mayoral candidate, Dale
Stanek, and Council candidate, Kristine Tharp, presented the views on the
issues that affect the City now and in the future. Mayor Tjelmeland encouraged everyone to vote.
Area
Ambulance Presentation
David Shrader, a consultant
with The Polaris Group, gave a presentation regarding the future of the Area
Ambulance Service. He emphasized the
improved response time and the local ownership of the service. Area Ambulance is in the process of
restructuring under a Chapter 28E agreement.
Council discussed the possible benefits of the City participating in the
28E agreement. Proposal will be placed
on the November agenda.
Page 2
Weed
Control Procedure-Draft of Ordinance for Council Review and Discussion, Louis
Stepanek and
Lloyd
Duffe
Louis Stepanek stated that
there needed to be more follow-up after the property owner was initially forced
to cut the weeds and grass. Lloyd Duffe
stated that any ordinance needs to have language asserting that grass and weeds
will be cut by the City at the owner’s expense if the property owner fails to
comply with the ordinance.
Council discussed ways to
address differences between homeowners and developers in the proposed
ordinance. Council instructed the City
Clerk/Administrator to obtain a copy of the Cedar Rapids ordinance and samples
from IA League of Cities that address this issue.
Motion by A. Tjelmeland, seconded by Trevino to place modification
of nuisance ordinance on the November agenda.
Motion carried.
Status
of Comprehensive Plan
Motion by A. Tjelmeland,
seconded by Schmidt to refer a copy of the Comprehensive Plan to the City
Attorney for review. Motion carried.
Purchase
of Trees for Dows Street
Motion by Schmidt, seconded
by Sturgeon to accept $1260.00 bid by Dwight Hughes Nursery to plant trees on
Dows Street. Motioned carried.
Library
Board Parking Request
Discussion held about
parking for library. City
Clerk/Administrator will review to determine if an ordinance is needed to
designate handicapped parking spaces at the library.
Historic
Preservation Commission Appointment-Jean Brutsman
Motion by A. Tjelmeland,
seconded by Schmidt to appoint Jean Brutsman to the Ely Historic Preservation
Commission. Motion carried.
City received plaque from
IMWCA for low number of Workers Comp. claims.
Council asked Gary to repair
a bad dip in the street on Plain View.
Motion by A. Tjelmeland,
seconded by Trevino to adjourn. Motion
carried. Meeting adjourned 9:10 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
September
8, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Juan
Trevino, Al Tjelmeland, Karl Schmidt.
Absent: Don Sturgeon. Guests:
Carolyn Leaton, Gerald Leaton, Gary Whittom, Jim Miller, Deputy Sheriff
Johnson, Ed Eichler, Carleeta Eichler, Pat Stanek, Dale Stanek, Roberta
Hamdorf, Lloyd Duffe, Ed Brinton, Cary Solberg, Paul Stewart.
Mayor Tjelmeland welcomed
back Juan Trevino and thanked him for his military service to our country.
Motion by Schmidt, seconded
by A. Tjelmeland , to approve agenda as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt, to approve minutes of August 11, 2003, as submitted. Motion carried.
Motion by Schmidt, seconded
by A. Tjelmeland, to approve payment of bills as submitted. Motion carried.
Motion by A. Tjelmeland,
seconded by Trevino, to accept August Treasurer’s report and place it on
file. Motion carried.
FUNDREVENUESEXPENSESGENERAL2,145.8516,931.04ROAD USE8,174.393,351.50TIF1,109.22 351.00DEBT SERVICE181.00OTHER PROJECTS 1250.28WATER UTILITY 10,121.64 4,449.17SEWER UTILITY12,426.654,685.38SANITATION UTILITY4,546.90549.67PAYROLL CLEARING3,290.713,692.97
Correspondence was
noted. Park Minutes of 8-14-03 were
included.
Lloyd Duffe presented a
signed petition to modify the Chapter 2 Nuisances portion of the City Code to
require owners of vacant lots to mow them a minimum of 4 times a year. It was also suggested that trimming be
required where the grass and weeds cannot be mowed.
Motion by A. Tjelmeland,
seconded by Schmidt to place modification of nuisance ordinance on the October
agenda. Motion carried.
Discussion was held
regarding the need for candidates to run for Council vacancies.
Deputy Sheriff Johnson
presented Sheriff’s Log for July.
Well
#1 Reconstruction
Discussion held regarding
the pumping capacity of well #1 after reconstruction. According to Ed Brinton, a submersible pump will be used and the
size of the pump will be determined after the old pump is pulled from the well
and tests are run.
RESOLUTION NO.
03-0908-32: Resolved by A. Tjelmeland,
seconded by Schmidt to adopt plans, specifications, form of contract and
estimate of costs for Well #1.
Page 2
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Bids were read and
recommendation was received from the City Engineer to accept all low bids.
RESOLUTION NO.
03-0908-33: Resolved by Schmidt,
seconded by A. Tjelmeland to award construction contracts.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
RESOLUTION NO.
03-0908-34: Resolved by Schmidt,
seconded by A. Tjelmeland authorizing the mayor to sign the reconstruction
contracts for Well #1.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
RESOLUTION NO.
03-0908-35: Resolved by A. Tjelmeland,
seconded by Banowetz to ratify, confirm and approve publication of notice of
public hearing for the issuance of $112,500 general obligation capital loan
notes.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Public hearing on the
authorization of a Loan Agreement and the issuance of Notes to evidence the
obligation of the City thereunder.
Hearing opened at 8:16 pm. No
oral or written objections received. Hearing
closed at 8:17 pm.
RESOLUTION NO.
03-0908-36: Resolved by Schmidt,
seconded by A. Tjelmeland to institute proceeding to take additional action on
the receipt of $112,500.00 for funds for reconstruction of Well #1.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Motion by A. Tjelmeland,
seconded by Trevino approving Tax Exemption Certificate for Capital Loan Note.
Motion carried.
RESOLUTION NO.
03-0908-37: Resolved by Schmidt,
seconded by A. Tjelmeland to authorize the issuance of Capital Loan Notes in
the amount of $112,500.00 at 3 1/8% interest for 18 months.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
Page 3
ABSENT: Sturgeon
Resolution adopted.
RESOLUTION NO.
03-0908-38: Resolved by A. Tjelmeland,
seconded by Banowetz to direct the sale of the Capital Loan Note.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Park
Matters
Discussion held regarding
the design of the new City Park by Burbach Aquatics. Council had concerns about the water runoff and traffic patterns
around the area.
RESOLUTION NO.
03-0908-39: Resolved by Banowetz,
seconded by Trevino to authorize the Mayor to sign the agreement with Burbach
Aquatics to proceed with Phase I, Task II design of the new City Park subject
to addressing questions about water runoff from the property.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Discussion held regarding
Schulte Park. Park Commission will
check with neighbors in the area to see if they would be willing to lock up the
restrooms at night if they were left unlocked during the day. City Administrator will check with Alliant
Energy about installing an additional street light.
Vacant
Lots South of the Post Office Used for a Parking Lot
Discussion held about using
vacant lots for a parking lot.
Suggestion made that the downtown businesses check into buying lots.
Resolution
Considering Waiver of Water Utility Charges
RESOLUTION NO.
03-0908-40: Resolved by Banowetz,
seconded by Schmidt to waive water utility charges in excess of the monthly
charges at 1805 Highland Road.
AYE: A. Tjelmeland,
Schmidt, Banowetz, Trevino
NAY: none
ABSENT: Sturgeon
Resolution adopted.
Policy
for Trees on Parking Area
Discussion was held about
diseased or dead trees located in area between sidewalk and curb.
Motion by Schmidt, seconded
by A. Tjelmeland to have City Attorney explore amending the City Code regarding
this issue. Motion carried.
Appointment
to Historic Preservation Commission
Page 4
Motion by Schmidt, seconded
by A. Tjelmeland to table until recommendation is received. Motion carried.
Motion by A. Tjelmeland,
seconded by Schmidt to adjourn. Motion
carried. Meeting adjourned 9:20 pm.
__________________________________
Thomas M. Tjelmeland,
Mayor
ATTEST:
______________________________
S. D. Kurtz,
City Clerk
ELY
CITY COUNCIL
REGULAR
MEETING
August
11, 2003
Meeting called to order at
7:30 p.m. by Mayor Thomas M. Tjelmeland.
Present: Mark Banowetz, Duane
Kunkel, Al Tjelmeland, Karl Schmidt, Don Sturgeon. Guests: Jerry Leaton,
Gary Whittom, Jim Miller, Deputy Sheriff Johnson, Audrey Yarbrough, Vernon
Yarbrough, Keith Carson, Al Levien, Bonnie Levien, Ed Eichler, Carleeta
Eichler, Dale Stanek, Jeff Streitz, Keith Schulte, Roberta Hamdorf, Lloyd
Duffe, Ed Brinton, Cary Solberg.
Motion by Kunkel, seconded
by Schmidt, to approve agenda as submitted.
Motion carried.
Motion by A. Tjelmeland,
seconded by Sturgeon, to approve minutes of July 14, 2003 and July 31, 2003, as
submitted. Motion carried.
Motion by Schmidt, seconded
by Sturgeon, to approve payment of bills as submitted for July and August of
2003. Motion carried.
Motion by Sturgeon, seconded
by Schmidt, to accept July Treasurer’s report and place it on file. Motion carried.
FUNDREVENUESEXPENSESGENERAL21,964.3018,989.94ROAD USE7,035.243,354.17TIF4,591.33DEBT SERVICE409.51OTHER PROJECTS13,043.06LIB PROJECT16,051.62WATER UTILITY 17,598.36 5,691.88SEWER UTILITY11,141.254,971.57SANITATION UTILITY5,253.441,019.46PAYROLL CLEARING3,692.97
Correspondence was
noted. Park Minutes of 7-9-03, Results
of City Audit, and Bridge Inspection Report by Linn County.
Deputy Sheriff Johnson
presented Sheriff’s Log for July.
Jerry Leaton asked about the
mowing of vacant lots. Expressed
concern, along with Ed & Carleeta Eichler, about the grass and weeds on the
intersection of Northgate & Comisky.
Lloyd Duffe asked that a letter he had written regarding the situation
be placed on file. Mayor asked to view
model ordinances to use as a possible remedy to the situation. A letter will be sent to the property owner
asking that the lot be mowed.
Snow
Removal on Main Street