ELY CITY COUNCIL
SPECIAL MEETING
December 21, 1998
Meeting
called to order at 7:36 p.m. by Mayor Thomas M. Tjelmeland. Present:
Kuntz, Joens, A. Tjelmeland, Schmidt.
Absent: Luth (unexcused). Guests.
Cindy & Steve Noack, Gary Whittom, Tom Watson.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda as presented. Motion carried.
Steve
Noack, City Engineer, reported that the additional storm water that will be
generated by the development of the next Louis Field Addition will not present
any significant flood concerns to the City.
Aesthetic pond and 8 foot overflow structure as presented by the Koss'
should be sufficient for the downstream future needs.
A
self-cleaning pond will prevent pond from "silting" in. The City will
need to do some improvements to some of the downstream structures, such as
State Street Bridge, but these improvements are necessary even without the Koss
development. Discussion continued on
whether North Drive should end in a cul-de-sac or continue through the development.
Motion
by Kuntz, seconded by Joens, that the City of Ely will not, at this time,
participate monetarily toward a pond in the Louis Field Addition. Motion carried.
RESOLUTION
NO. 98-1221-51: Resolved by A.
Tjelmeland, seconded by Joens, to annex 20 acres north of Rogers Creek Road,
which will be platted as Louis Field Addition.
AYE: Schmidt, Kuntz, Joens, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1221-52: Resolved by Schmidt,
seconded by Joens, that subdivisions of land in the unincorporated area within
two miles of the boundaries of the City of Ely are to be planned to and
developed to the same design standards for public improvements applicable to
subdivisions that are now within the incorporated area of the City.
AYE: Joens, Schmidt, Kuntz, A. Tjelmeland
NAY: none
Resolution
adopted.
Mayor
reported on discussions with railroad property owners. Legal paperwork needs to be done by City and
owners may donate the land.
Mayor
also reported that $2500 grant has been received from The Greater Cedar Rapids
Foundation. The check has been received
and will be used for strategic planning.
Motion
by Schmidt, seconded by Kuntz, to adjourn.
Meeting adjourned, 9:07 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: _______________________________
Roberta A. Hamdorf, City
Clerk
ELY CITY COUNCIL
REGULAR MEETING
December 14, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Kuntz, Joens, A. Tjelmeland, Schmidt.
Absent: Luth (unexcused)
Motion
by Schmidt, seconded by Joens, to approve agenda as presented. Motion carried.
Motion
by Schmidt, seconded by Kuntz, to approve minutes of meeting of November 9,
1998. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to approve payment of submitted
bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Kuntz, to place November Treasurer's reports on
file as presented. Motion carried.
FUNDNOV
RECEIPTSNOV EXPENSESGENERAL FUND34,017.2336,666.77ROAD USE5,306.141,953.07DEBT
SERV 5,375.207,292.50PROJECT14,426.2741,536.48SANITARY FUND3,159.19548.39WATER
FUND5,356.929,060.98SEWER FUND5,340.166,283.91
Letter
was again received from Don Musil in regard to the State Street bridge and the
need for a foot bridge. Council
determined that they cannot, at this time, proceed with the footbridge. The footbridge and the bridge must be done
as a joint project. This is a needed
item and will need to be on the list of high priority future projects.
Steve
Noack, City Engineer, presented a first plan for the Dows Street & Poplar
Street Curb, Gutter, Pavement and Sidewalk Project. Mayor appointed Al Tjelmeland, Frank Joens and The Clerk to a
valuation committee.
Tom
Watson presented a conceptual plan for the Louis Field Addition, including 20
additional acres that the Koss' are requesting be annexed. Council reviewed the plans and will get back
within a week with any comments or concerns.
Tom
Watson then presented five options for the lake in the Louis Field
Addition. He explained that the Koss'
are ready to proceed with a small pond and a cul-de-sac for North Drive (No. 2
option). Council discussed what they
need in this area. It is becoming more
important, as development occurs, to address the downstream effects created by
this development. It was determined
that the City needs to know the cost effectiveness of participating in the
building of the lake in this development.
It was noted that we may spend even more downstream in the future if we
don't have the right amount and right kind of water detention.
Motion
by A. Tjelmeland, seconded by Kuntz, to direct City Engineer to review option #
3 and present a proposal to Koss' explaining City's willingness to
participate. Discussion followed and
motion and second were withdrawn.
Motion
by A. Tjelmeland, seconded by Kuntz, to direct City Engineer to review all
options for dam and come back at next week's Special Meeting with opinion on
how City can participate on a cost effective basis in a storm water program
that will best serve the long range plans of the City. Motion carried
Ely
City Council -2- December
14, 1998
RESOLUTION
NO. 98-1214-47: Resolved by A.
Tjelmeland, seconded by Kuntz, to accept the Bridge Improvements on the Pacific
Street Extension in Southbrook Addition.
AYE: A.Tjelmeland, Schmidt, Kuntz, Joens
NAY: none
Resolution
adopted.
Janine
Norman, Library Director, thanked Council for their participation in the new
Library Carpeting and invited the Council members to stop in and take a look at
it.
RESOLUTION
NO. 98-1214-48: Resolved by A.
Tjelmeland, seconded by Schmidt, to remove lien from lot 11 of Hillside 2nd
Addition.
AYE: Joens, Kuntz, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
RESOLUTION
NO. 98-1214-49: Resolved by Schmidt,
seconded by Kuntz, that the City of Ely agrees to support court action to
regulate use of their right of way and will pay $82.80 as our share of the cost
of filing the initial action.
AYE: Kuntz, Joens, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
RESOLUTION
NO. 98-1214-50: Resolved by A.
Tjelmeland, seconded by Schmidt, to set Monday, December 21, 1998, at 7:30 p.m.
as date and time for a meeting on the proposition to authorize a Loan Agreement
and the issuance of Notes to evidence the obligations of the City thereunder.
AYE: Schmidt, A. Tjelmeland, Joens, Kuntz
NAY: none
Resolution
adopted.
Mayor
explained the special assessment curb and gutter project along Jappa Road. The City will file the proper paperwork on
this project
Mayor
asked if Council would be interested in working with College and Putnam
Townships to pursue a new fire station and the renovation of the present
station for the library.
Motion
by Schmidt, seconded by Kuntz to present proposal to College and Putnam Fire
Trustees to entertain the possibility of a referendum to build a larger fire
station and finance renovations of present station for library. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to place Ordinance No. 156 on second
reading, waive third reading and adopt Ordinance No. 156.
AYE: A. Tjelmeland, Kuntz, Schmidt, Joens
NAY: none
Ordinance
adopted.
Ely
City Council -3- December
14, 1998
ORDINANCE
NO. 156: AN ORDINANCE TO DIRECT ALL
CONSTRUCTION FOR DWELLINGS SHALL BE PURSUANT TO THE REGULATIONS SET FORTH IN
ICBO PUBLICATION TITLED "1997 DWELLING CONSTRUCTION UNDER THE UNIFORM
BUILDING CODE”, WITH THE EXCEPTION THAT CITY WILL NOT ASSIGN ON INSPECTION
REPORT CARD WHEN PERMIT IS ISSUED, NOR WILL CITY PERFORM INSPECTIONS SET OUT IN
THE PUBLICATION.
Motion
by A. Tjelmeland, seconded by Joens, to place Ordinance No. 157 on second
reading, waive third reading and adopt Ordinance No. 157.
AYE:
Joens, Schmidt, Kuntz, A. Tjelmeland
NAY:
none
Ordinance
adopted.
ORDINANCE
NO. 157: AN ORDINANCE TO DESIGNATE
WHERE STOP SIGNS SHALL BE PLACED WITHIN THE CITY OF ELY.
Discussion
held on changes needed in regard to parking requirements. A sample Ordinance was reviewed and it was
determined that more areas may be needed to be included. Schmidt noted that he would like to see the
public notified that these changes are being considered before we place this on
first reading.
Discussion
held on parking large vehicles in residential neighborhoods. Concern was expressed as to how this would
affect persons on larger lots and it was also discussed whether this was much
of a problem at the present time.
Motion
by A. Tjelmeland, seconded by Kuntz to table Ordinances on parking until
January meeting. Motion carried.
Plan
of Action has been prepared by City Engineer for wastewater upgrades and will
be researched by Mayor, Water Superintendent and City Engineer and presented to
Council at a later date.
Mayor
suggested the City of Ely approach owners of railroad right-of-way in regard to
purchasing the right of way for water line and long range plans of City. Council concurred this was a good idea.
Airport
National has asked for a letter from City in regard to lots meeting zoning
requirements of City of Ely. This is
needed by the Linn County Board of Supervisors. Council would like to support this project.
Mayor
is concerned about conditions of some sidewalks in the City. Council will research this to see what
process is to be used.
Motion
by Schmidt, seconded by Joens, to adjourn.
Motion carried. Meeting
adjourned, 10:25 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_______________________________
Roberta
A. Hamdorf, City Clerk
CLERK’S NOTES – MEETING OF 12/14/98
Clerk to include State Street Bridge and Footbridge in Capital Improvement Program as part of Street Project
Valuation
committee established for Dows Street & Poplar Street Curb, Gutter,
pavement and Sidewalk Project
Annexation
procedures should be started for 20 acres directly north of Rogers Creek Road
Study
to be done by City Engineer for cost effectiveness and Storm Water benefit of
participating in lake development
Mayor
to work with Clerk and City Attorney to draft paperwork for Special Assessment
Curb & Gutter project along Jappa Road
Al
Tjelmeland to discuss with College & Putnam Trustees feasibility of a
referendum to build a fire station and finance renovation of present station
for library usage
Notify
builders of passage of Ordinance regulating dwelling construction
Post
notices in regard to Council considering changes to parking requirements
Mayor,
City Engineer and Water Superintendent to research Plan of Action for
Wastewater upgrades.
Mayor
to discuss purchasing right of way for water line and other City uses
Mayor
to send letter to owners of Airport National in regard to the zoning
requirements of City of Ely as Board of Supervisors have requested this.
ELY CITY COUNCIL
REGULAR MEETING
November 9, 1998
Meeting
called to order at 7:45 p.m. by Mayor Tom Tjelmeland. Present: Schmidt, A.
Tjelmeland, Joens. Absent: Kuntz (excused) Luth. Guests:
Steve Noack, Lyle Rusk.
Al
Tjelmeland asked to amend agenda to include report on well #2, donation from
Senior Citizens and request from citizen in regard to State St. Bridge.
Motion
by Schmidt, seconded by Joens, to approve agenda as amended. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve minutes of October 13, 1998,
as submitted,. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to pay submitted bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to place on file October and November
Financial Reports. Motion carried.
FUNDSEPT
RECEIPTSSEPT EXPENSEOCT RECEIPTSOCT EXPENSEGENERAL FUND2665.0912964.0354243.996684.51ROAD
USE FUND5694.232523.184580.185501.68DEBT SERV FUND326.186506.81LIB PROJECT40.00SANITARY
FUND3893.462517.533328.802363.98WATER FUND7482.344629.665191.6160607.75SEWER
FUND6030.901464.263934.931517.49
Deputy
Rusk distributed Sheriff's service report.
Discussion
held on ordinance to adopt residential building guidelines. Schmidt suggested City purchase a current
UBC Book.
Motion
by Schmidt, seconded by Joens, to place Ordinance No. 156 on first reading by
title only. Motion carried.
ORDINANCE
NO. 156: AN ORDINANCE TO ADOPT
PUBLICATION TITLED "1997 DWELLING
CONSTRUCTION UNDER THE UNIFORM BUILDING CODE" AS THE OFFICIAL CODE FOR
RESIDENTIAL BUILDING IN THE CITY OF ELY, EXCEPT THAT THE CITY WILL NOT PERFORM
THE INSPECTIONS SET OUT IN THE PUBLICATION.
Discussion
held on erecting stop signs on east edge of town.
Motion
by Schmidt, seconded by Joens, to place Ordinance No. 157 on first reading by
title only. Motion carried.
ORDINANCE
NO. 157: AN ORDINANCE TO ESTABLISH STOP
SIGNS AT JAPPA ROAD & DOWS STREET, JAPPA ROAD AND ROGERS CREEK ROAD AND
DOWS ST AND ROGERS CREEK ROAD.
Ely
City Council -2- November 9, 1998
RESOLUTION
NO. 98-1109-42: Resolved by A.
Tjelmeland, seconded by Joens, to approve agreement with Linn County for
1998-99 snow removal.
AYE: A. Tjelmeland, Schmidt, Joens
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1109-43: Resolved by A.
Tjelmeland, seconded by Schmidt, to approve Letter of Credit as submitted by
Dubuque Bank & Trust, for unfinished improvements in Louis Field 3rd
Addition
AYE: Joens, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1109-44: Resolved by Schmidt,
seconded by Joens, to authorize Clerk to transfer funds from General Fund to
Playground Fund to pay for all equipment that was not covered by donations.
AYE: A. Tjelmeland, Schmidt, Joens
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1109-45: Resolved by A.
Tjelmeland, seconded by Schmidt, to authorize 30 day note with First Trust at
an interest rate of 8% per annum.
AYE: Joens, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
REOLUTION
NO. 98-1109-46: Resolved by Schmidt,
seconded by Joens, to submit TIF certification for FY2000 requesting 75% of
available funds be dedicated to incurred debt in established Ely TIF district.
AYE: A. Tjelmeland, Schmidt, Joens
NAY: none
Resolution
adopted.
Al
Tjelmeland informed Council that Senior Center will be donating money to the
City to be used for Park Improvements.
Council
discussed letter received from Don Musil requesting a foot bridge along State
Street. It was noted that City has been
studying the need to upgrade this bridge.
They would like to be sure that a sidewalk is added as part of the
upgrade. Council also expressed concern
for Mrs. Musil, who fell recently while on the current bridge.
Mayor
led discussion on Louis Field Addition.
There is not an approved plan for the entire Koss property. Council will need this to make decisions for
future development. Mayor will talk to
developer and direct them to submit a plan for entire annexed area.
Ely
City Council -3- November 9, 1998
As
requested at last month's meeting, Steve Noack, City Engineer, distributed a
preliminary proposal for Dows Street and Poplar Street Curb, Gutter, Pavement
and Sidewalk Assessment Project.
Council concurred that City should proceed with this project. Since it will be an assessment project,
property owners will be notified and steps will be started for financing. Mayor signed agreement for Engineering
services.
Motion
by Schmidt, seconded by Joens, to adjourn.
Meeting adjourned, 10:16 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_______________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
October 12, 1998
Meeting called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present: A. Tjelmeland, Schmidt, Luth, Joens. Absent: Kuntz (excused). Guests: Steve Noack.
Motion by Schmidt, seconded by A. Tjelmeland, to approve agenda. Motion carried.
Motion by A. Tjelmeland, seconded by Joens, to approve minutes of 9/14 regular meeting and 9/29 special meeting. Motion carried.
Motion by A. Tjelmeland, seconded by Schmidt, to approve paying bills as submitted. Motion carried.
Discussion held on adopting guidelines for residential construction. Concerns were expressed in regard to whether the City would be forced into doing inspections. It was agreed this is not desirable at this time. Remedies and exceptions may need to be added to ordinance.
Motion by Schmidt, seconded by Luth, to refer building ordinance to City Attorney for review before placing it on first reading. Motion carried.
Final Plat of Storm First Addition was reviewed. Discussion held on need to have a preliminary plat. This was originally platted as an Auditor’s plat and no improvements need to be installed.
RESOLUTION NO. 98-1012-40: Resolved by A. Tjelmeland, seconded by Frank Joens, to approve Storm First Addition to Ely, Linn County, IA,
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution approved.
RESOLUTION NO. 98-1012-41: Resolved by Luth, seconded by A. Tjelmeland, to approve Pay Estimate #1 for $56,304.12 to Bockenstedt Excavating for 1998 Water Project.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution adopted.
Discussion held on easements for 1998 Water Project.
Motion by A. Tjelmeland, seconded by Joens, to authorize City Attorney to negotiate terms needed to obtain easements for 1998 Water Project. Motion carried.
The Mayor explained that while placing storm sewer on Dows Street it was determined it would be cost effective to put rock and base in area where this street will be widened. We will soon be requiring curb & gutter and sidewalk be installed as an assessment project from 1760 Dows Street to 1980 Dows Street. The storm sewer on Poplar will not be installed so funds should be available for the street work, but we will first need preliminary plans.
Ely City Council -2- October 12, 1998
Motion by A. Tjelmeland, seconded by Luth, to authorize City Engineer to start proceedings, including preliminary plans and estimates of fees for establishing special assessments for sidewalk, curb and gutter on Dows Street and possibly also on Poplar and Rowley Streets. Motion carried.
Mayor would like to proceed with evaluating options for wastewater treatment facility expansion. He also explained some of the options that could be studied to plan for expansion of the existing street, sewer and water improvements. The Council agreed that Strategic Planning for whole city is needed. Further work will be done to procure grant money to proceed with this endeavor.
Motion by Schmidt, seconded by Joens, to adjourn. Meeting adjourned, 9:45 p.m.
_________________________
Thomas M. Tjelmeland, Mayor
ATTEST:
______________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
SPECIAL MEETING
September 29, 1998
Meeting
called to order at 5:30 p.m. by Mayor Thomas Tjelmeland. Present:
A. Tjelmeland, Luth, Kuntz, Joens.
Absent: Schmidt (excused)
Motion
by A. Tjelmeland, seconded by Kuntz, to approve agenda. Motion carried.
RESOLUTION
NO. 98-0929-39: Resolved by Luth,
seconded by Kuntz, to approve contract with Bockenstedt Excavating of Iowa
City, Iowa, for 1998 Water Extension Project and approve surety bond of
$89,890.00 for said contract.
AYE: A. Tjelmeland, Luth, Kuntz, Joens
NAY: none
Resolution
adopted.
Mayor
explained that letter has been received from property owner for easements for
the Water Project. Attorney will be
sending a reply letter.
Motion
by A. Tjelmeland, seconded by Joens, to table approval of easements for 1998
Water Project until further information is received. Motion carried.
Discussion
held on Pay Estimate for 1998 Water Project.
This will be submitted to Council at meeting in October.
Motion
by Luth, seconded by A. Tjelmeland, to adjourn. Meeting adjourned, 5:56 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: _______________________________
Roberta A. Hamdorf, City
Clerk
ELY CITY COUNCIL
REGULAR MEETING
September 14, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Luth, Joens, A. Tjelmeland, Schmidt
Absent: Kuntz. Guest:
Gary Whittom, Galen Mehmen, Judy Janssen, Janine Norman, Pastor Bradway.
Motion
by A. Tjelmeland, seconded by Joens, to approve agenda as submitted. Motion carried.
Motion
by Joens, seconded by Luth, to approve minutes of August 10, and August 24,
1998 as presented. Motion carried.
Motion
by Schmidt, seconded by A. Tjelmeland, to place on file financial reports for
August, 1998. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to pay bills as submitted. Motion carried.
Discussion
held on storm sewer project along Dows & Poplar Street. Curb & gutter will not be part of this
project as that will be a special assessment project scheduled for next
year. Bids for the 1998 storm sewer
project have been received from Brown Concrete and Fisher Contractors.
RESOLUTION
NO. 98-0914-32: Resolved by Luth,
seconded by A. Tjelmeland, to enter into agreement with Brown Concrete for
construction of 1998 storm sewer project at a cost of $22431.25.
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-0914-33: Resolved by Luth,
seconded by Joens, to authorize Mayor and City Clerk to sign Indemnity
Agreement with Linn County to construct water lines as part of the 1998 Water
Main Extension Project.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Discussion
held on easements for 1998 Water Main Extension Project. At this time they are not signed and further
information is necessary.
Motion
by Luth, seconded by Joens, to table approval of easements for 1998 Water Main
Extension Project until attorney submits further information. Motion carried.
RESOLUTION
NO. 98-0914-34: Resolved by A.
Tjelmeland, seconded by Joens to place Ordinance No. 154 on second reading by
title only, waive third reading and adopt Ordinance No. 154.
AYE: A. Tjelmeland, Luth, Schmidt, Joens
NAY: none
Ordinance
No. 154 adopted.
ORDINANCE
NO. 154: REQUIRE AT LEAST TEN FEET OF DISTANCE BETWEEN ANY ACCESSORY BUILDING
AND MAIN BUILDING IN RESIDENTIAL ZONING.
Ely
City Council -2- September 14,
1998
RESOLUTION
NO. 98-0914-35: Resolved by Schmidt,
seconded by Luth, to approve FY97 Road Use Report.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-0914-36: Resolved by A.
Tjelmeland, seconded by Luth, to approve contract as presented for
Water/Wastewater services with Mehmen Consulting.
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution
adopted.
Mayor
Tjelmeland appointed Steve Stratton for one year to Plan and Zoning Commission.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve Mayor's appointment of Steve
Stratton to a one year term on Plan and Zoning Commission. Motion carried.
RESOLUTION
NO. 98-0914-37: Resolved by Luth,
seconded by Schmidt, to approve installation of carpet in Senior Dining Room of
Community Center, with cost to be paid by Senior Dining, and to approve
installation of carpeting in lower level of Community Center, asking Don Musil
to apply to AAL for matching funds.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Judy
Janssen, informed the Council that the Friends of the Library has approximately
$1400 and would like to use it for carpet for Library. The Friends request the City to pay the
remainder. At this time, that cost
would be somewhere between $300-600.
RESOLUTION
NO. 98-0914-38: Resolved by A.
Tjelmeland, seconded by Schmidt, to accept proposal from Friends of the Library
for Carpeting of Library.
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution
adopted.
Motion
by Luth, seconded by Joens, to approve closing Walker Street on October 18,
1998, from 10:30 a.m. to 2:00 p.m. as requested by St. John's Lutheran
Church. Motion carried.
Deputy
Sheriff gave report.
Motion
by Schmidt, seconded by Luth to appoint Angie Tjelmeland as part time Deputy
Clerk at the rate of $10 per hour.
Motion carried.
Mayor
suggested that it is necessary to adopt a consistent procedure when violation
of City Codes have occurred.
Motion
by Schmidt, seconded by Joens, to adjourn.
Meeting adjourned, 9:47 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: _______________________________
Roberta A. Hamdorf, City
Clerk
ELY CITY COUNCIL
SPECIAL MEETING
August 24, 1998
Meeting called to order at 5:00 p.m. by Mayor Thomas Tjelmeland. Present: Schmidt, Luth, Kuntz, A. Tjelmeland. Absent: Joens. Guests: Steve Noack and son.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda. Motion carried.
Public
hearing opened at 5:05 p.m. on 1998 Water Main Extension Project. No oral or written objections received.
Discussion held on project and supporting paperwork. Plans and specifications
will include addendums; form of contract will be as approved by City Attorney;
estimate of cost will be in excess of $100,000. Motion by Schmidt, seconded by Luth to close hearing. Hearing closed 5:08 p.m.
RESOLUTION
NO. 98-0824-30: Resolved by Luth,
seconded by Kuntz, to adopt plans, specifications, form of contract and
estimate of costs for the 1998 Water Main Extension Project.
AYE: A. Tjelmeland, Schmidt, Luth, Kuntz
NAY: none
Resolution
adopted.
Bids
were opened and publicly read as follows:
Bill
Whitters Construction of Swisher, IA $108,995.00
Fisher
Excavating, Inc of Cedar Rapids, IA $114,148.50
Bockenstedt
Excavating Inc of Iowa City, IA $ 89,089.00
Watson
Service of Palo, IA $110,560.00
RESOLUTION
NO. 98-0824-31: Resolved by Luth,
seconded by Schmidt, to award Construction Contract for 1998 Water Main
Extension Project too Bockenstedt Excavating Inc of Iowa City, IA, subject to
submittal of bonds, with begin date to be after easements are finalized.
AYE: Kuntz, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution adopted.
Al
Tjelmeland informed Council that he would like to put an ice skating rink
behind Community Center. There will be
a need to level and prepare the ground and all labor will be donated. Al also mentioned that the contractor will
need to close Rogers Creek Road for two or three days. Because this road has no other outlet, the
timing of the closing will be important.
There is no hurry for the work to be done, so this may be a good project
for Thanksgiving vacation because of school bus use.
Motion
by Luth, seconded by Schmidt, to adjourn.
Meeting adjourned, 5:55 p.m.
____________________________
Thomas M. Tjelmeland, Mayor
ATTEST:
____________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
August 10, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
A. Tjelmeland, Schmidt, Luth, Kuntz.
Absent: Joens (excused). Guests:
Bonnie Levien, Jim Miller, Gary Whittom, John Vaassen.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda. Motion carried.
Motion
by Schmidt, seconded by Luth, to approve minutes of meeting of July 13,
1998. Motion carried.
Motion
by Kuntz, seconded by Schmidt, to approve payment of presented bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Kuntz, to place July Treasurer's reports on
file. Motion carried.
Clerk
updated Council in regard to carpet replace in lower level of Community Center
and in Library. Council members will
check the carpet and this will be on next agenda.
Public
Hearing opened at 7:47 on revising Title 6, Chapter 13 of Ely Zoning
Ordinance. No written or oral
objections received. Discussion held on
garages as accessory buildings. It was
noted that many accessory buildings are closer than ten feet to the primary
building. This change will apply only
to future development and will not affect existing buildings. Hearing closed at 7:53 p.m.
Motion
by Kuntz, seconded by Schmidt, to place Ordinance No. 154 on first reading by
title only. Motion carried.
Motion
made and seconded to waive second and third reading of Ordinance No. 154, but
failed because of lack of 75% affirmative vote.
ORDINANCE
NO. 154: AN ORDINANCE TO REQUIRE
MINIMUM OF 10 FEET CLEAR DISTANCE BETWEEN PRIMARY AND ACCESSORY BUILDINGS.
Discussion
held on establishing a landscape committee and coordinating it with the
existing recreation commission. Council
expressed concern about overlapping responsibilities.
Motion
by Schmidt, seconded by A. Tjelmeland, to table establishing Landscape
Committee. Motion carried.
RESOLUTION
NO. 98-0810-26: Resolved by A.
Tjelmeland, seconded by Schmidt, to Declare Official intent to issue debt for
upcoming projects.
AYE: Kuntz, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Discussion
held on 1998 Water Main Project.
Engineer’s description of project identified project as beginning at
Dows Street and it, in fact, begins at North Drive. Plans are correct, so written scope of project will be
corrected. Council also agreed on a
modified purchase order contract in place of the contract submitted with
specifications.
Motion
by Luth, seconded by Schmidt to adopt plans and specifications for 1998 Water
Main Extension Project using a modified purchase order as form of
contract. Motion carried.
ELY
CITY COUNCIL -2- August
10, 1998
RESOLUTION
NO. 98-0810-27: Resolved by Schmidt,
seconded by Kuntz, to set Public Hearing date of August 24, 1998 at 5 p.m. for
1998 Water Main Extension Project, with deadline for submission of bids to be 3
p.m. on August 20, 1998.
AYE: Luth, Schmidt, A. Tjelmeland, Kuntz
NAY: none
Resolution
adopted.
Report
made by Deputy Sheriff, Lyle Rusk, on previous months community protection
services.
Mayor
explained proposal for street seal coating as received from L L Pelling.
Resolution
No. 98-0810-28: Resolved by Schmidt,
seconded by Luth, to accept proposal from L L Pelling dated August 4, 1998 for
1998 Seal Coat Work, except Item # 4 will be eliminated until after other storm
sewer work is completed.
AYE: Schmidt, A. Tjelmeland, Kuntz, Luth
NAY: none
Resolution
adopted.
Discussion
held on Wastewater/Water Contract.
Mayor will be working on this and submit further information at next
meeting.
Council
reviewed current sanitation contract.
No action is necessary at this time.
RESOLUTION
NO. 98-0810-29: Resolved by A.
Tjelmeland, seconded by Luth, to approve filing lien for utility fees for
property located at Lot 11 of Hillside 2nd Addition to Ely, Linn
County, Iowa.
AYE: Kuntz, Schmidt, Luth, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-0810-30: Resolved by A.
Tjelmeland, seconded by Luth, to request a one year deferment for annual City
Audit.
AYE: Schmidt, Luth, A. Tjelmeland, Kuntz
NAY: none
Resolution
adopted.
Mayor
recommended that Randy Zbanek and Mike Machula be re-appointed to a two year
term on the Recreation Commission.
Motion
by Karl Schmidt, seconded by Kuntz, to approve Mayor’s appointment of Randy
Zbanek and Mike Machula to Recreation Commission. Motion carried.
The
terms of John Vaassen and Steve Stratton from Plan and Zoning will be expiring
at end of August. John Vaassen has
asked to not be re-appointed. Mayor suggested
tabling the appointments until Sept meeting and asked Council to find three
people that would be interested in serving.
Motion
by Schmidt, seconded by Kuntz, to table P & Z appointments to September
meeting. Motion carried.
ELY
CITY COUNCIL -3- August 10, 1998
Motion
by Luth, seconded by Kuntz to approve Liquor Permit and Sunday Sales Permit for
Hitch’in Rail. Motion carried.
Kuntz
asked about removing railroad ties from old playgrounds. Gary Whittom will do this and do reseeding
in that area.
Motion
by Kuntz, seconded by Schmidt, to adjourn.
Meeting adjourned, 9:38 p.m.
_______________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
______________________________
Roberta
A. Hamdorf, City Clerk
CLERK’S NOTES JUNE 15, 1998
Check
into removing brush behind Krobs
Check
with Kunkels about development by Worley Lane (Mayor
ELY CITY COUNCIL
REGULAR MEETING
July 13, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
A. Tjelmeland, Schmidt, Luth, Kuntz.
Absent: Joens (excused). Guests:
G. Whittom, B. Levien.
Agenda
placed on file as submitted.
Motion
by Schmidt, seconded by Luth, to approve minutes from meetings of June 15 and
June 22, 1998. Motion carried.
Motion
by A. Tjelmeland, seconded by Kuntz, to approve payment of submitted
bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt to place on file June Treasurer's
report. Motion carried.
FUNDSJUNE
RECEIPTSJUNE EXPENSESGENERAL FUND3,562.6912,867.67ROAD USE FUND5,177.241,564.68SANITARY
FUND3,864.162,288.57WATER FUND5,175.5618,924.43SEWER FUND4,067.87-347.89DEBT
SERVICE FUND161.49PARK PROJECT35.00Al Tjelmeland submitted two quotes for fence
to be installed around new playground equipment.
RESOLUTION
NO. 98-0713-24: Resolved by A.
Tjelmeland, seconded by Kuntz, to accept quote from Lifetime Fence for
installation of fence around playground equipment at a cost to not exceed
$1350.
AYE:
A. Tjelmeland, Schmidt, Luth, Kuntz
NAY:
none
Resolution
adopted
Discussion
held on replacing trees that were removed.
Some trees have been donated.
Mayor Tjelmeland suggested City purchase tree to replace tree that was
given as a memorial. Schmidt suggested
that when tree is replaced, a marker is placed close to tree that will clearly
designate the tree as a memorial. Some
confusion exists over procedures for installing and removing trees and bushes
on city owned property. The Clerk was
asked to draft an ordinance for next meeting that will establish a
"Landscape Committee".
Kuntz
asked about installation of soccer frames and net. Volunteers may be available to do this installation. Jerry will check with volunteers to see if
the frames can be installed by end of month.
Mayor
talked with City Engineer, Ken Brickner about another option on expansion of
lagoon. This option would include
building an additional lagoon cell to south of present cell. Mayor also informed Council that duckweed
had been placed in present lagoon and this is helping with the compliance for
effluent. DNR will work with us and
there is no immediate need to take any additional action. We can have City Engineer give cost estimate
of the five options for wastewater treatment.
Further discussion on this project will be deferred until Shive Hattery
has next draft letter ready for DNR.
Mayor
noted that contract with Wastewater superintendent has not been finalized. This will be on next meeting. Clerk will send draft copy of contract to
Council for review at August meeting.
Ely
City Council -2- July 13, 1998
Mayor
suggested that Council think about a bigger maintenance shop (about 40x80) that
could be installed at site of present lagoon.
This could be a well insulated pole building that would house vehicles and
equipment. Once a site is picked for
the shop, the City can proceed with installing flow meters.
RESOLUTION
NO. 98-0713-25: Resolved by A.
Tjelmeland, seconded by Kuntz, to accept proposal from Tech Services for flow
meters and imoving lift station above grade with installation of meters to be
started after the site for new maintenance building has been determined.
AYE:
Kuntz, Luth, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Mayor
suggested Dan Emig and Greg Mason as members of the Board of Adjustment.
Motion
by A. Tjelmeland, seconded by Schmidt, to appoint Dan Emig to 5 year term on
Board of Adjustment and Dan Emig to serve final 4 years of unexpired term on
Board of Adjustment. Motion carried.
Motion
by A. Tjelmeland, seconded by Kuntz, to allow Clerk to attend Clerk Academy in
Ames July 22-24. Motion carried.
Al
Tjelmeland noted that tree at corner of Rowley and State sustained storm
damage. Clerk will contact tree service
to see what should be done with tree.
Mayor
gave short report on storm sewer on Jappa Road and Dows Street. Original engineer's estimate has been
reviewed and a great deal of costs have been eliminated.
Motion
by A. Tjelmeland, seconded by Schmidt, to adjourn. Motion carried. Meeting
adjourned, 8:40 p.m.
____________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
____________________________________
Roberta
A. Hamdorf, City Clerk
Clerk’s
notes: July 13, 1998
Clerk
to draft ordinance to create Landscape Committee
Lifetime
Fence Co. to install fence around playground equipment
City
to purchase tree to replace one that was removed and later found to be given as
memorial – will also need to install plague close to tree so it is evident that
tree is a “memorial”.
Jerry
Kuntz to check with volunteers about installing soccer frames and net
Shive
Hattery to draft letter for DNR and then Council will discuss wastewater
options
Exact
site for new maintenance shop to be identified and then lagoon flow meters
installed
Dan
Emig and Greg Mason appointed to Board of adjustment
Clerk
to contact tree service in regard to storm damage done to tree on corner of
Rowley & State Streets
ELY CITY COUNCIL
SPECIAL MEETING
June 22, 1998
Meeting called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present: Schmidt, Luth, A. Tjelmeland, Kuntz. Absent: Joens. Guests: Galen Mehmen, Randy Zbanek.
Agenda
placed on file as submitted.
Correspondence
was reviewed which included information on Emergency Management.
RESOLUTION
NO. 98-0622-18: Resolved by Luth,
seconded by Schmidt, to approve agreement for Preliminary Engineering Report
for wastewater treatment system as submitted by Engineer in letter dated June
4, 1998, and direct all correspondence with DNR be reviewed by Mayor before it
is submitted.
AYE: A. Tjelmeland, Schmidt, Luth, Kuntz
NAY: none
Resolution adopted.
Discussion
was held on different plan of action alternatives available for Wastewater
Treatment. If present sewer was dredged
and increased aeration was installed, the present lagoon could serve a
population of 1500. If the present
lagoon was deepened and an additional cell was added, it would serve a
population of 1900. If the berm height
were increased in addition to the additional cell, it would serve a population
of 2400. If all the above was done and
a third cell was added, the lagoon would serve a population of 4000. Whatever plan is adopted, it is necessary to
dredge the present lagoon, because of its age.
This cost will be around $30,000.
Council
discussed installing flow meters at lagoon site. Two bids have been submitted and Council was unclear if both
companies used the same specifications when they submitted the bid. Mayor will check with people submitting bids
to insure they cover the same thing.
RESOLUTION
NO. 98-0622-19: Resolved by A.
Tjelmeland, seconded by Luth, to approve proceeding with bid documents and
publication requirements for Worley Lane Water Main.
AYE:
Kuntz, Luth, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
RESOLUTION
NO. 98-0622-22: Resolved by A.
Tjelmeland, seconded by Kuntz, to direct City Engineer to prepare design
documents for looping Northgate water lines.
AYE: A. Tjelmeland, Schmidt, Luth, Kuntz
NAY:
none
Resolution adopted.
Discussion
held on size water pipe that is needed for this project. The merits of 8 inch vs. 12-inch lines were
discussed. It was determined that
design could be completed, and the project could be let with an alternate for
the different pipe sizes.
Ely
City Council -2- June 22, 1998
RESOLUTION
NO. 98-0622-23: Resolved by A.
Tjelmeland, seconded by Luth, to proceed with repairs to Main Street sewer
between Traer and Fuhrmeister St., at a cost to not exceed $8000.
AYE:
Kuntz, Luth, Schmidt, A. Tjelmeland
NAY:
none
Resolution adopted.
Luth
reminded Council of need to put in a storm sewer, which will extend from the
corner of Walker Street across to Rowley Street.
Motion
by A. Tjelmeland, seconded by Kuntz, to adjourn. Meeting adjourned, 9:41 p.m.
_________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
______________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
June 15, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
A. Tjelmeland, Schmidt, Luth, Joens.
Absent: Kuntz (excused). Guests:
G. Whittom, G. Mehmen, R. Zbanek.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda. Motion carried.
Motion
by Schmidt, seconded by Luth, to approve minutes of May 11, 1998. Motion carried.
Motion
by Luth, seconded by A. Tjelmeland, to approve bills as submitted. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to place on file financial reports for
May 1998. Motion carried.
FUNDMAY RECEIPTSMAY EXPENSESGENERAL FUND26,117.988,796.90ROAD
USE FUND4,066.971,757.47SANITARY FUND2,791.252,257.55WATER FUND5,722.1920,427.16SEWER
FUND4,830.943,933.93DEBT SERVICE6,606.9743,577.50PARK PROJECT1,700.00
Randy
Zbanek explained the plans the Park Committee has formulated a plan for
installing the new playground equipment.
The preferred location is by the tennis courts and there are three trees
that will need to be removed if Council approves this site. Discussion was held on whether these trees
can be salvaged. The Council would like
the trees moved and saved. The mayor
will check with some tree removal people to see if it is possible. Concrete will be donated and will be poured
on June 27th. The committee
is in need of volunteers to help.
Motion
by A. Tjelmeland, seconded by Joens, to approve site by tennis courts for
installation of new playground equipment.
Motion carried.
It
was determined that once new playground equipment is installed, the present
equipment will be stored until a suitable site is located and the equipment is
found to meet safety standards.
Randy
Zbanek also asked Council if they could proceed with purchasing miscellaneous
equipment needed to install the new equipment.
Motion
by Schmidt, seconded by Joens, that City will approve spending up to 5% of
equipment costs for supplies to install equipment. Motion carried.
RESOLUTION
NO. 98-0615-20: Resolved by A.
Tjelmeland, seconded by Luth, to accept improvements in Southbrook Fourth
Addition.
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution
adopted.
Galen
Mehmen explained that DNR has notified City that a number of the recent sewer
tests have shown the lagoon is not in compliance. This does not happen each month, but because of the age of the
lagoon, it will become more frequent.
The City needs to address this issue as DNR does have the right to halt
any future building.
Ely
City Council -2- June
15, 1998
The
Mayor has met with the City Engineer and the City Engineer has determined that
if a three cell lagoon is built, we will need to acquire three more acres. If we expand the present lagoon, we will be
able to do so without purchasing more land.
In either case, the present lagoon has reached an age where it needs to
be dredged if it is to remain efficient.
Mayor
Tjelmeland scheduled a special meeting for Monday, June 22, 1998, at 7:30 p.m.
to further discuss this wastewater project.
Galen
recommended against City entering into a sewer maintenance contract as there
doesn't appear to be a value in having annual sewer inspections.
A
proposal was received from E & J Electric to install two hour meter and
float switches from the lagoon. Galen
has asked for another proposal from Bentec.
Galen noted that if we put a submersible pump in the wet well, we may
need to also install an alarm system.
Discussion
held on Worley Lane and Northgate water line.
Funds are available for the Northgate project but there is not enough
for the Worley Lane. Mayor explained
both projects are necessary and bonding will be necessary. Revenue or G.O. Bonds could be sold and
repaid out of TIF funds for most of these two projects.
Motion
by A. Tjelmeland, seconded by Joens to have Mayor meet with City Engineer and
proceed with anticipated costs for looping of Northgate water line. Motion carried.
Motion
by Luth, seconded for Schmidt, approve liquor permit and Sunday Sales for
Hoosier Creek Stores. Motion carried.
Motion
by Schmidt, seconded by Joens, to approve cigarette permits for Hoosier Creek
Stores, Cleppe’s 66 and Hitch ‘in Rail.
Motion carried.
Mayor
Tjelmeland appointed Becky Showalter to six year term on Library Board.
Motion
by Joens, seconded by Luth, to approve Mayor’s appointments to Library
Board. Motion carried.
Discussion
held on hiring additional office staff.
Clerk was directed to proceed with getting applications for this
position.
Wage
resolution was submitted showing a 5% increase for employees except
recommendation was made to increase wages for Street, Building and Ground
Maintenance personnel to $10.25 in lieu of health insurance benefit.
RESOLUTION
NO. 98-0615-21: Resolved by A.
Tjelmeland, seconded by Joens, to approve FY98-99 wage resolution.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Mayor
reported on animal concerns and the need to update part of animal ordinance.
A.Tjelmeland
reported that Linn County Emergency Management is researching storm water
detention outlying areas and this should help alleviate some of the drainage
concerns in the City limits of Ely.
Gary
Whittom asked about removing brush behind Krobs to insure drainage is not
blocked. A. Tjelmeland noted that we
need to be sure that whoever does it, is bonded with the City.
Ely
City Council -3- June
15, 1998
Council
reviewed a proposed development plan along Worley Lane. This development would require changes to
zoning ordinance as the plan is not covered in our current ordinance. Council concurred that rezoning this area to
multi family would be difficult. Mayor
will check further with the developers.
Maynard
Luth informed Council that he is building a new residence outside of City
limits and will be moving and will need to resign from Council when the move is
made.
Motion
by A. Tjelmeland, seconded by Schmidt, to adjourn. Meeting adjourned, 9:51 p.m.
_________________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_____________________________________
Roberta
A. Hamdorf, City Clerk
CLERK’S
NOTES JUNE 15, 1998
Check
into removing brush behind Krobs
Check
with Kunkels about development by Worley Lane (Mayor will check this out)
Have
Shive Hatter proceed with anticipated design and costs for looping of Northgate
water line
ELY CITY COUNCIL
REGULAR MEETING
May 11, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Luth, Kuntz, Schmidt, Joens (arrived 7:42 p.m.) Absent:
A. Tjelmeland.
Motion
by Schmidt, seconded by Luth, to approve agenda as presented. Motion carried.
Motion
by Kuntz, seconded by Luth, to approve minutes of April 13, 1998 meeting. Motion carried.
Motion
by Luth, seconded by Kuntz, to approve payment of presented bills. Motion carried.
Motion
by Schmidt, seconded by Luth, to place April Treasurer's reports on file. Motion carried.
APRIL RECEIPTS APRIL
DISBURSEMENTSGeneral Fund 28461.20
General Fund 19800.14Road Use Fund4487.68 Road Use Fund2010.87Sanitary Fund2972.97 Sanitary Fund4338.53Water Utility4962.38 Water Utility2106.61Sewer Utility4912.50 Sewer Utility1743.44Debt Service Fund5656.52Park
Project750.00
Debra
Davenport requested something be done about the three pit bulls in her
neighborhood that are a danger to the residents. The owner’s fence needs to be addressed also as it is not keeping
the dogs in the yard. Many of the
neighbors spoke of concerns they had about these animals. After lengthy discussion, the Mayor assured
those in attendance that corrective action had been started and he would
contact Sheriff and City Attorney at the end of meeting to enact whatever
actions are necessary to make the neighborhood safe.
George
Reyhons asked if there is a way the City could slope or grade yards adjacent to
the street for better drainage. Gary
Whittom explained that the City has plans to do some tapering of yards and
should be proceeding with this soon.
A
letter was submitted in regard to concerns about nuisances at 2055 Dows
Street. Mayor assured the citizens that
these nuisances will be addressed and alleviated.
John
Nieland, Board Member of Bluestem, addressed Council in regard to his
involvement with Bluestem as small city representative. Liz Christiansen brought Council up-to-date
about the landfill siting process, corrugated cardboard ban and pollution
pickup facilities.
On
motion by Schmidt, seconded by Joens, Public hearing was opened at 8:21 to
consider Ordinance No. 154 in regard Eastern Iowa Airport Regulations. No written or oral objections received. Public hearing closed at 8:23 p.m.
Public
hearing opened at 8:24 p.m. to consider Ordinance No. 155,which establishes
zoning of R-1, Single Family Residential, for newly annexed Southbrook
Addition. No written or oral objections
received. Hearing closed at 8:25 p.m.
Discussion
held on letter from Shive Hattery in regard to the Southbrook Addition. It was determined that the concerns in that
letter have been clarified
Ely
City Council -2- May 11, 1998
Motion
by Luth, seconded by Kuntz to place Ordinance No. 154 on first reading by title
only. Motion carried.
RESOLUTION
NO. 98-0511-15: Resolved by Schmidt,
seconded by Kuntz, to waive 2nd and 3rd reading of
Ordinance No. 154 and adopt Ordinance No. 154.
AYE: Joens, Kuntz, Luth, Schmidt
NAY: none
ABSENT: A. Tjelmeland
ORDINANCE
NO. 154 ADOPTED BY APPROVAL OF RESOLUTION NO. 98-0511-15.
ADOPTION OF EASTERN IOWA AIRPORT ZONING
REGULATIONS
Motion
by Schmidt, seconded by Kuntz, to place Ordinance No. 154 onn first reading, by
title only. Motion carried.
RESOLUTION
NO. 98-0511-16: Resolved by Kuntz,
seconded by Joens, to waive 2nd and 3rd reading of
Ordinance No. 155 and adopt Ordinance No. 155.
AYE:
Schmidt, Luth, Kuntz, Joens
NAY:
none
ABSENT:
A. Tjelmeland
ORDINANCE
NO. 155 ADOPTED BY APPROVAL OF RESOLUTION NO. 98-0511-16.
ADOPTION OF R-1 (SINGLE FAMILY
RESIDENTIAL) ZONING FOR
SOUTHBROOK FIFTH ADDIITON
RESOLUTION NO. 98-0511-17: Resolved by Luth, seconded by Schmidt, to approve preliminary plat of Southbrook Fifth Addition, subject to addressing 25 foot corner lot width at time of final platting, and waiving requirements for utility elevations as long as “as Builts” for improvements are submitted before final plat is submitted.
AYE:
Joens, Kuntz, Luth, Schmidt
NAY:
none
ABSENT:
A. Tjelmeland
Resolution
adopted.
Dean
Spina and Tom Parks presented an overview of the Linn Housing Council. They will be working with established
agencies to explore needs throughout the County. There are about 37 sources of funding, but only two that are
subject to infrastructure improvements.
The Linn Housing Council is in the formative stage and would like a
representative from each community to be part of this. Mayor Tjelmeland expressed interest in
representing Ely.
Motion
by Joens, seconded by Kuntz, to table Waste Water Treatment Issues. Motion carried.
Galen
Mehmen reported that flotation devices are needed for sewer to help eliminate
the need for individuals to enter the sewers.
Mayor Tjelmeland requested that Galen obtain bids for these flotation devices.
Tom
Watson submitted prepayment request for City required upgrades in Louis Field
Addition. Joens questioned the
prepayment benefit to the City. It was
explained that the pipe was purchased before a price increase plus there is a
discount for paying in full before May 15, 1998. Watson Services is proposing a 1 ˝% per month finance
charge.
Ely
City Council -3- May 11, 1998
RESOLUTION
NO. 98-0511-18: Resolved by Kuntz,
seconded by Schmidt, to approve prepayment for water and sewer pipe costs for
City requested upgrades that will be done in Louis Field Addition: cost to be
$20,302.83 and check will be made directly to U S Filter..
AYE:
Kuntz, Luth, Schmidt
NAY:
Joens
ABSENT: A. Tjelmeland
Resolution
adopted.
Mayor
Tjelmeland proclaimed May as Poppy Month in the City of Ely.
Kuntz
asked about keeping farm animals in town. It appears this is not permitted, but
the code will be researched.
Galen
Mehmen noted that a water leak occurred at the corporation line and repairs
will be needed. It was determined that
the developer (Smith) will be liable for the road repairs that will be
necessary because of this leak.
Motion
by Schmidt, seconded by Kuntz, to adjourn.
Meeting adjourned, 9:55 p.m.
_________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:_______________________________
Roberta A. Hamdorf, City Clerk
CLERK’S
NOTES MAY 11, 1998
Proceed
with action necessary to alleviate dog nuisances at 1435 Walker Street as well
as nuisances at 2055 Dows Street
Hazardous
waste can not be picked up by hauler – but we might have pollution pickup
day. John Nieland, Bluestem Board
member (377-1056) may be able to assist.
Galen
to obtain bids on sewer flotation devices
ELY CITY COUNCIL
REGULAR MEETING
April 13, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Luth, Kuntz, Joens, A. Tjelmeland, Schmidt.
Motion
by Schmidt, seconded by Joens, to approve agenda as presented. Motion carried.
Motion
by Kuntz, seconded by Joens, to approve minutes of meetings of March 9 and
March 23, 1998. Motion carried.
Motion
by Schmidt, seconded by Kuntz, to approve payment of presented bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to place March Treasurer's reports on file
as presented. Motion carried.
Discussion
held on possible uses of funds if Local Option Sales Tax is approved at June 23
election. A. Tjelmeland reported that
dogs, streets, storm water and recreation opportunities are the concerns that
affect the majority of the residents.
This tax cannot be used to alleviate the animal concerns, so he would
suggest that the funds be designated for the other items. Luth noted that we should rely on other
methods for financial needs of streets and storm sewers, and water and sanitary
sewers should support themselves, so he would like funds designated for parks
and recreation. Kuntz agreed we need to
use other methods for streets and we need more for parks, so he would like at
least half of funds to go for parks and recreation. Joens stated he would like a portion of the tax to go for
property tax relief. Mayor explained
that it appears parks are a priority.
The problem with using the tax for property tax relief is that since it
is suppose to be in effect for only five years, and at the end of that period,
the property tax burden would have to be increased greatly. We need things for young people to do. Expansion of library and playground has been
discussed which could include lighted ball diamonds. With the influx of young people, we may need to look into ways to
help them understand what are laws are and those laws need to be respected and
obeyed. We may need to look at
increased sheriff's coverage.
George
Reyhons explained that this tax burdens the elderly as they do not have a
chance to increase their earnings.
Cedar Rapids wants this tax for streets and that need exists because
Cedar Rapids diverted street funds for other projects and now has a problem
with streets. He doesn't feel it should
be our responsibility to pay for Cedar Rapids street projects because people
have been shirking their duties. George
said he will shop in other counties if this tax passes.
A.
Tjelmeland explained that small communities are required to have this election
and if this passes in Cedar Rapids and does not pass in Ely, we will still pay
the tax in Cedar Rapids and get nothing back.
Charlie Pribble explained that he would prefer to accelerate the street
program rather than other things. Any
sizeable park will cost more than we will generate in a five year period. Serbousek explained that young people need
a place to play but he questions why the developers are not required to put up
something for park development.
Mayor
explained that Schulte donated two acres for park and we are working with Koss'
for future parks. Hillside additions
were developed in small amounts and not a great deal of thought was given to
parks, but that is now being given greater attention. He explained that he is a big proponent of trails, but this
cannot be addressed with Local Option Sales Tax as proposed plans are not well
enough developed.
RESOLUTION
NO. 98-0413-10: Resolved by A.
Tjelmeland, seconded by Kuntz, to allocate 10% of funds received from local
option sales tax for property tax relief with remainder to be used for street
improvements and storm sewers and park and recreation upgrading
Ely
City Council -2- April 13, 1998
Schmidt
agreed with the other proposals and would also like some funds allocated to
library. A. Tjelmeland said he thinks a
library is a big enough project that we would need a bond issue. It was then explained that there is a
possibility that a new fire station will be needed and a bond issue for that
could include remodeling existing station for library use. Mayor called roll call vote for Resolution
No. 98-0413-10.
AYE:
A. Tjelmeland, Schmidt, Luth, Kuntz, Joens
NAY:
none
Resolution
adopted.
Paula
Bradway reported on the library survey.
Response was small but very positive.
75% returning survey said they would be in favor of renovating present
building and there was also a number that commented on establishing a new
location. Money is available for
carpeting, but Mayor asked that this be delayed until further plans could be
made.
Deputy
Sheriff distributed monthly reports and gave a verbal report. County has received a state grant for
traffic enforcement so Linn County will have a few more hours available for
traffic enforcement and they hope to use those hours when school lets out for
the summer.
Motion
by A. Tjelmeland, seconded by Schmidt , to table Housing Trust report until May
meeting. Motion carried.
Randy
Zbanek explained the bids received for playground equipment. Park Committee met with a representative and
specifications for equipment were written.
Committee sent specifications to five companies and three of those
companies submitted bids. Gazaway &
Associates bid $16000. Their bid did
not meet all specifications as they were missing two or three slides. Fry and Associates bid $17784 but their bid
reflected 3 1/2" support posts instead of the 5" in the specs. Recreation Concepts bid $21002. The Committee recommends accepting the bid
from Recreation Concepts. Price does
not include ground work or installation.
Committee has sent out letters to businesses requesting contributions
for this equipment and grants have been applied for.
RESOLUTION
NO. 98-0413-11: Resolved by Joens,
seconded by Schmidt, to accept bid for playground equipment from Recreation
Concepts at a cost of $21,001.77.
AYE:
Joens, Kuntz, Luth, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Motion
by A. Tjelmeland, seconded by Joens, to set May 23, 1998 as City Wide Clean Up
Day. Motion carried. (Juan Trevino, Randy Zbanek, and George
Reyhons volunteered to help on that day - other volunteers are still needed)
RESOLUTION
NO. 98-0413-12: Resolved by A.
Tjelmeland, seconded by Schmidt to approve the Southbrook voluntary annexation.
AYE:
Joens, Kuntz, Luth, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Ely
City Council -3- April 13, 1998
RESOLUTION
NO. 98-0413-13: Resolved by Schmidt,
seconded by A. Tjelmeland, to approve Final Plat of Louis Field Third Addition.
AYE:
A. Tjelmeland, Schmidt, Luth, Kuntz, Joens
NAY:
none
Resolution
adopted.
Steve
Stratton requested a waiver of sanitary sewer connection for his property at
1315 Worley Lane, because the terrain of land does not allow sewer
installation.
RESOLUTION
NO. 98-0413-14: Resolved by Joens,
seconded by Luth , to grant waiver for extension of sewer until City Council
determines installation is possible and desirous.
AYE:
Joens, Kuntz, Luth, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
Motion
by A. Tjelmeland, seconded by Kuntz , table bids for lagoon dredging and sewer
maintenance. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to approve renewal of Beer Permit and
Sunday Sales for Cleppe's. Motion
carried.
Motion
by A. Tjelmeland, seconded by Joens, to approve renewal of Liquor Permit for
American Legion. Motion carried.
Motion
by Kuntz, seconded by Schmidt, to allow Clerk to attend IMFOA on April 23 and
24th. Motion carried.
RESOLUTION
NO. 98-0413-15: Resolved by A.
Tjelmeland, seconded by Kuntz, to direct Shive Hattery Engineering to write
letter to DNR requesting revision of compliance schedule.
AYE:
A. Tjelmeland, Schmidt, Luth, Kuntz, Joens
NAY:
none
Resolution
adopted.
Councilman
Tjelmeland asked if Council is ready for City to start mowing Schulte
Park. Council agreed that since it is
now a City property we are responsible for the upkeep. Sewer and water is stubbed in and
installation of drinking fountain and lavatories are possible.
Councilman
Kuntz asked to have a letter sent to ADM thanking them for their contribution
for playground equipment. Committee and
Jerry will work with Clerk to draft this letter.
Motion
by Schmidt, seconded by Luth, to adjourn.
Motion carried. Meeting
adjourned, 9:02 p.m.
_________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:_______________________________
Roberta A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
March 9, 1998
Meeting
called to order at 7:30 p.m. by Mayor Protem, Allen Tjelmeland. Present:
Schmidt, Luth, Kuntz, Joens, A. Tjelmeland.
Motion
by Schmidt, seconded by Joens, to approve agenda. Motion carried.
Motion
by Kuntz, seconded by Joens, to approve minutes of regular meeting of February
9, 1998 and special meetings of February 16 and 26, 1998. Motion carried.
Motion
by Kuntz, seconded by Schmidt, to approve payment of bills as submitted. Motion carried.
Motion
by Kuntz, seconded by Schmidt, to place on file treasurer's reports for January
and February. Motion carried.
FUNDJAN RECEIPTSJAN EXPENSESFEB RECEIPTSFEB
EXPENSES GENERAL5,243.235,228.883,561.065,985.11ROAD USE4,017.521,953.074,527.411,413.61SANITARY3,265.002,179.982,938.002,770.07WATER4,493.811,669.984,745.012,954.90SEWER3,750.963,907.313,699.461,391.52DEBT
SERV618.30348.36TIF FUND2,682.17
Correspondence
was noted and placed on file. Kuntz
explained the appreciation certificate from Cub Scouts, Pack 214, was for
allowing Scouts to participate in Quasquicentennial as a fundraiser and for use
of the Community Center. Clary Illian
agreed to check the grant program from Bluestem to see if it would be
advantageous for us to participate.
This will be on April Agenda. It
was noted that a donation was received for Playground equipment and also for
Library use. The Clerk will send a
thank you note for this donation. The
Park Committee is starting a fund drive for playground equipment and other park
capital expenditures.
Motion
by A. Tjelmeland, seconded by Kuntz, that $200 donation to playground equipment
shall be deposited in playground
equipment fund.. Motion carried.
Letter
was received in regard to Fairfax Scout Troop conducting a fundraiser in
Ely. Kuntz will check with local scouts
to get their input.
Council
discussed the letter in regard to local option sales tax. A resolution will need to be adopted and
submitted to Commissioner of Elections by April 17th. The resolution must include how the City of
Ely plans to use the funds if the proposal passes. Discussion held on rewording the sample resolution to state that
an election would be held to repeal the tax if it doesn't pass in Cedar Rapids
Metro area. The Clerk will check to see
if this is possible.
Public
hearing opened at 8 p.m. on FY99 Budget.
No written or oral objections received.
A. Tjelmeland noted that budget was reviewed line by line at previous
meeting.
Motion
by Kuntz, seconded by Schmidt to close public hearing. Hearing closed, 8:02 p.m.
Ely
City Council -2- March 9, 1998
RESOLUTION
NO. 98-0309-07: Resolved by Schmidt,
seconded by Joens, to approve FY99 Budget as submitted.
AYE: Joens, Kuntz, A. Tjelmeland, Luth, Schmidt
NAY: none
Resolution
adopted.
Gene
Freiburger gave year end report on recycling and waste services. Commercial disposal needs attention,
especially in light of the cardboard ban that will go in effect January 4,
1999. Gene had planned on submitting a
proposal for rate increase, but did not have it ready. Clary Illian and Al Tjelmeland will meet with
Gene and address use waste disposal and fee inreases.
Tom
Street, from Water Tower Paint reviewed the submitted proposals for water tower
maintenance. The maintenance for 1999
is covered under the warranty submitted as part of painting that was done in
1997. In 2001 and 2003, maintenance can
be done for a guaranteed price of $1,050.
There is also the option of painting the exterior of the tower in 2003
for a guaranteed price of $13,824.
Motion
by Kuntz, seconded by Joens, to approve extending maintenance contract with
Water Tower Paint option #2 which sets a guaranteed price for exterior painting
in 2003. Motion carried.
Discussion
held on Final Plat for Louis Field Third Addition. The City Engineer has submitted a letter in regard to things that
Council needs to address before finalizing this plat. Those items were addressed with the developer, Tom Watson. Tom will review the Council's
recommendations and contact City back with any comments or concerns.
Motion
by A. Tjelmeland, seconded by Kuntz, to table Final Plat of Louis Field Third
Addition until next meeting. Motion
carried.
Motion
by Kuntz, seconded by A. Tjelmeland, to table sewer dredging bids until they
are received. Motion carried.
A.
Tjelmeland noted that Maintenance Personnel has requested single coverage of
health insurance in lieu of a raise in the next fiscal year. In doing preliminary review, it looks like
the cost of this would be around $130 a month.
Luth questioned whether this would obligate the City to extend this benefit
to other employees and what the per hour value of this benefit would be. Discussion also held on whether carrier or
City Attorney had guidelines for what a full-time employee. Further review will be done on this item.
Motion
by Schmidt, seconded by A. Tjelmeland to approve Mayor's appointment of Mike
Machula to Park Committee. Motion
carried.
Council
discussed request to name someone as liaison person for Community Center. Code does not set out any guidelines for
this, but Council concurred that since Kuntz is liaison for Parks, he could
also serve for matters pertaining to Community Center.
Ely
City Council -3- March 9, 1998
RESOLUTION
NO. 98-0309-08: Resolved by Schmidt,
seconded by Joens, to place Ordinance No. 153 on second reading by title only,
waive third reading and adopt Ordinance.
AYE: Schmidt, Luth, Kuntz, Joens, A. Tjelmeland
NAY: none
Ordinance
No. 153 adopted.
ORDINANCE
NO. 153: AN ORDINANCE TO REQUIRE 25
FOOT SIDE YARD SET BACK IN A-1 AND R-1 ZONING CATEGORIES.
Motion
by Joens, seconded by Schmidt, to adjourn.
Meeting adjourned, 9:16 p.m.
_____________________________
Allen
R. Tjelmeland, Mayor Protem
ATTEST:
_______________________________
Roberta
A. Hamdorf, City Clerk