ELY CITY COUNCIL
SPECIAL MEETING
December 21, 1998
Meeting
called to order at 7:36 p.m. by Mayor Thomas M. Tjelmeland. Present:
Kuntz, Joens, A. Tjelmeland, Schmidt.
Absent: Luth (unexcused). Guests.
Cindy & Steve Noack, Gary Whittom, Tom Watson.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda as presented. Motion carried.
Steve
Noack, City Engineer, reported that the additional storm water that will be
generated by the development of the next Louis Field Addition will not present
any significant flood concerns to the City.
Aesthetic pond and 8 foot overflow structure as presented by the Koss'
should be sufficient for the downstream future needs.
A
self-cleaning pond will prevent pond from "silting" in. The City will
need to do some improvements to some of the downstream structures, such as
State Street Bridge, but these improvements are necessary even without the Koss
development. Discussion continued on
whether North Drive should end in a cul-de-sac or continue through the development.
Motion
by Kuntz, seconded by Joens, that the City of Ely will not, at this time,
participate monetarily toward a pond in the Louis Field Addition. Motion carried.
RESOLUTION
NO. 98-1221-51: Resolved by A.
Tjelmeland, seconded by Joens, to annex 20 acres north of Rogers Creek Road,
which will be platted as Louis Field Addition.
AYE: Schmidt, Kuntz, Joens, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1221-52: Resolved by Schmidt,
seconded by Joens, that subdivisions of land in the unincorporated area within
two miles of the boundaries of the City of Ely are to be planned to and
developed to the same design standards for public improvements applicable to
subdivisions that are now within the incorporated area of the City.
AYE: Joens, Schmidt, Kuntz, A. Tjelmeland
NAY: none
Resolution
adopted.
Mayor
reported on discussions with railroad property owners. Legal paperwork needs to be done by City and
owners may donate the land.
Mayor
also reported that $2500 grant has been received from The Greater Cedar Rapids
Foundation. The check has been received
and will be used for strategic planning.
Motion
by Schmidt, seconded by Kuntz, to adjourn.
Meeting adjourned, 9:07 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: _______________________________
Roberta A. Hamdorf, City
Clerk
ELY CITY COUNCIL
REGULAR MEETING
December 14, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Kuntz, Joens, A. Tjelmeland, Schmidt.
Absent: Luth (unexcused)
Motion
by Schmidt, seconded by Joens, to approve agenda as presented. Motion carried.
Motion
by Schmidt, seconded by Kuntz, to approve minutes of meeting of November 9,
1998. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to approve payment of submitted
bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Kuntz, to place November Treasurer's reports on
file as presented. Motion carried.
FUNDNOV
RECEIPTSNOV EXPENSESGENERAL FUND34,017.2336,666.77ROAD USE5,306.141,953.07DEBT
SERV 5,375.207,292.50PROJECT14,426.2741,536.48SANITARY FUND3,159.19548.39WATER
FUND5,356.929,060.98SEWER FUND5,340.166,283.91
Letter
was again received from Don Musil in regard to the State Street bridge and the
need for a foot bridge. Council
determined that they cannot, at this time, proceed with the footbridge. The footbridge and the bridge must be done
as a joint project. This is a needed
item and will need to be on the list of high priority future projects.
Steve
Noack, City Engineer, presented a first plan for the Dows Street & Poplar
Street Curb, Gutter, Pavement and Sidewalk Project. Mayor appointed Al Tjelmeland, Frank Joens and The Clerk to a
valuation committee.
Tom
Watson presented a conceptual plan for the Louis Field Addition, including 20
additional acres that the Koss' are requesting be annexed. Council reviewed the plans and will get back
within a week with any comments or concerns.
Tom
Watson then presented five options for the lake in the Louis Field
Addition. He explained that the Koss'
are ready to proceed with a small pond and a cul-de-sac for North Drive (No. 2
option). Council discussed what they
need in this area. It is becoming more
important, as development occurs, to address the downstream effects created by
this development. It was determined
that the City needs to know the cost effectiveness of participating in the
building of the lake in this development.
It was noted that we may spend even more downstream in the future if we
don't have the right amount and right kind of water detention.
Motion
by A. Tjelmeland, seconded by Kuntz, to direct City Engineer to review option #
3 and present a proposal to Koss' explaining City's willingness to
participate. Discussion followed and
motion and second were withdrawn.
Motion
by A. Tjelmeland, seconded by Kuntz, to direct City Engineer to review all
options for dam and come back at next week's Special Meeting with opinion on
how City can participate on a cost effective basis in a storm water program
that will best serve the long range plans of the City. Motion carried
Ely
City Council -2- December
14, 1998
RESOLUTION
NO. 98-1214-47: Resolved by A.
Tjelmeland, seconded by Kuntz, to accept the Bridge Improvements on the Pacific
Street Extension in Southbrook Addition.
AYE: A.Tjelmeland, Schmidt, Kuntz, Joens
NAY: none
Resolution
adopted.
Janine
Norman, Library Director, thanked Council for their participation in the new
Library Carpeting and invited the Council members to stop in and take a look at
it.
RESOLUTION
NO. 98-1214-48: Resolved by A.
Tjelmeland, seconded by Schmidt, to remove lien from lot 11 of Hillside 2nd
Addition.
AYE: Joens, Kuntz, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
RESOLUTION
NO. 98-1214-49: Resolved by Schmidt,
seconded by Kuntz, that the City of Ely agrees to support court action to
regulate use of their right of way and will pay $82.80 as our share of the cost
of filing the initial action.
AYE: Kuntz, Joens, Schmidt, A. Tjelmeland
NAY:
none
Resolution
adopted.
RESOLUTION
NO. 98-1214-50: Resolved by A.
Tjelmeland, seconded by Schmidt, to set Monday, December 21, 1998, at 7:30 p.m.
as date and time for a meeting on the proposition to authorize a Loan Agreement
and the issuance of Notes to evidence the obligations of the City thereunder.
AYE: Schmidt, A. Tjelmeland, Joens, Kuntz
NAY: none
Resolution
adopted.
Mayor
explained the special assessment curb and gutter project along Jappa Road. The City will file the proper paperwork on
this project
Mayor
asked if Council would be interested in working with College and Putnam
Townships to pursue a new fire station and the renovation of the present
station for the library.
Motion
by Schmidt, seconded by Kuntz to present proposal to College and Putnam Fire
Trustees to entertain the possibility of a referendum to build a larger fire
station and finance renovations of present station for library. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to place Ordinance No. 156 on second
reading, waive third reading and adopt Ordinance No. 156.
AYE: A. Tjelmeland, Kuntz, Schmidt, Joens
NAY: none
Ordinance
adopted.
Ely
City Council -3- December
14, 1998
ORDINANCE
NO. 156: AN ORDINANCE TO DIRECT ALL
CONSTRUCTION FOR DWELLINGS SHALL BE PURSUANT TO THE REGULATIONS SET FORTH IN
ICBO PUBLICATION TITLED "1997 DWELLING CONSTRUCTION UNDER THE UNIFORM
BUILDING CODE”, WITH THE EXCEPTION THAT CITY WILL NOT ASSIGN ON INSPECTION
REPORT CARD WHEN PERMIT IS ISSUED, NOR WILL CITY PERFORM INSPECTIONS SET OUT IN
THE PUBLICATION.
Motion
by A. Tjelmeland, seconded by Joens, to place Ordinance No. 157 on second
reading, waive third reading and adopt Ordinance No. 157.
AYE:
Joens, Schmidt, Kuntz, A. Tjelmeland
NAY:
none
Ordinance
adopted.
ORDINANCE
NO. 157: AN ORDINANCE TO DESIGNATE
WHERE STOP SIGNS SHALL BE PLACED WITHIN THE CITY OF ELY.
Discussion
held on changes needed in regard to parking requirements. A sample Ordinance was reviewed and it was
determined that more areas may be needed to be included. Schmidt noted that he would like to see the
public notified that these changes are being considered before we place this on
first reading.
Discussion
held on parking large vehicles in residential neighborhoods. Concern was expressed as to how this would
affect persons on larger lots and it was also discussed whether this was much
of a problem at the present time.
Motion
by A. Tjelmeland, seconded by Kuntz to table Ordinances on parking until
January meeting. Motion carried.
Plan
of Action has been prepared by City Engineer for wastewater upgrades and will
be researched by Mayor, Water Superintendent and City Engineer and presented to
Council at a later date.
Mayor
suggested the City of Ely approach owners of railroad right-of-way in regard to
purchasing the right of way for water line and long range plans of City. Council concurred this was a good idea.
Airport
National has asked for a letter from City in regard to lots meeting zoning
requirements of City of Ely. This is
needed by the Linn County Board of Supervisors. Council would like to support this project.
Mayor
is concerned about conditions of some sidewalks in the City. Council will research this to see what
process is to be used.
Motion
by Schmidt, seconded by Joens, to adjourn.
Motion carried. Meeting
adjourned, 10:25 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_______________________________
Roberta
A. Hamdorf, City Clerk
CLERK’S NOTES – MEETING OF 12/14/98
Clerk to include State Street Bridge and Footbridge in Capital Improvement Program as part of Street Project
Valuation
committee established for Dows Street & Poplar Street Curb, Gutter,
pavement and Sidewalk Project
Annexation
procedures should be started for 20 acres directly north of Rogers Creek Road
Study
to be done by City Engineer for cost effectiveness and Storm Water benefit of
participating in lake development
Mayor
to work with Clerk and City Attorney to draft paperwork for Special Assessment
Curb & Gutter project along Jappa Road
Al
Tjelmeland to discuss with College & Putnam Trustees feasibility of a
referendum to build a fire station and finance renovation of present station
for library usage
Notify
builders of passage of Ordinance regulating dwelling construction
Post
notices in regard to Council considering changes to parking requirements
Mayor,
City Engineer and Water Superintendent to research Plan of Action for
Wastewater upgrades.
Mayor
to discuss purchasing right of way for water line and other City uses
Mayor
to send letter to owners of Airport National in regard to the zoning
requirements of City of Ely as Board of Supervisors have requested this.
ELY CITY COUNCIL
REGULAR MEETING
November 9, 1998
Meeting
called to order at 7:45 p.m. by Mayor Tom Tjelmeland. Present: Schmidt, A.
Tjelmeland, Joens. Absent: Kuntz (excused) Luth. Guests:
Steve Noack, Lyle Rusk.
Al
Tjelmeland asked to amend agenda to include report on well #2, donation from
Senior Citizens and request from citizen in regard to State St. Bridge.
Motion
by Schmidt, seconded by Joens, to approve agenda as amended. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve minutes of October 13, 1998,
as submitted,. Motion carried.
Motion
by A. Tjelmeland, seconded by Joens, to pay submitted bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to place on file October and November
Financial Reports. Motion carried.
FUNDSEPT
RECEIPTSSEPT EXPENSEOCT RECEIPTSOCT EXPENSEGENERAL FUND2665.0912964.0354243.996684.51ROAD
USE FUND5694.232523.184580.185501.68DEBT SERV FUND326.186506.81LIB PROJECT40.00SANITARY
FUND3893.462517.533328.802363.98WATER FUND7482.344629.665191.6160607.75SEWER
FUND6030.901464.263934.931517.49
Deputy
Rusk distributed Sheriff's service report.
Discussion
held on ordinance to adopt residential building guidelines. Schmidt suggested City purchase a current
UBC Book.
Motion
by Schmidt, seconded by Joens, to place Ordinance No. 156 on first reading by
title only. Motion carried.
ORDINANCE
NO. 156: AN ORDINANCE TO ADOPT
PUBLICATION TITLED "1997 DWELLING
CONSTRUCTION UNDER THE UNIFORM BUILDING CODE" AS THE OFFICIAL CODE FOR
RESIDENTIAL BUILDING IN THE CITY OF ELY, EXCEPT THAT THE CITY WILL NOT PERFORM
THE INSPECTIONS SET OUT IN THE PUBLICATION.
Discussion
held on erecting stop signs on east edge of town.
Motion
by Schmidt, seconded by Joens, to place Ordinance No. 157 on first reading by
title only. Motion carried.
ORDINANCE
NO. 157: AN ORDINANCE TO ESTABLISH STOP
SIGNS AT JAPPA ROAD & DOWS STREET, JAPPA ROAD AND ROGERS CREEK ROAD AND
DOWS ST AND ROGERS CREEK ROAD.
Ely
City Council -2- November 9, 1998
RESOLUTION
NO. 98-1109-42: Resolved by A.
Tjelmeland, seconded by Joens, to approve agreement with Linn County for
1998-99 snow removal.
AYE: A. Tjelmeland, Schmidt, Joens
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1109-43: Resolved by A.
Tjelmeland, seconded by Schmidt, to approve Letter of Credit as submitted by
Dubuque Bank & Trust, for unfinished improvements in Louis Field 3rd
Addition
AYE: Joens, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1109-44: Resolved by Schmidt,
seconded by Joens, to authorize Clerk to transfer funds from General Fund to
Playground Fund to pay for all equipment that was not covered by donations.
AYE: A. Tjelmeland, Schmidt, Joens
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-1109-45: Resolved by A.
Tjelmeland, seconded by Schmidt, to authorize 30 day note with First Trust at
an interest rate of 8% per annum.
AYE: Joens, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
REOLUTION
NO. 98-1109-46: Resolved by Schmidt,
seconded by Joens, to submit TIF certification for FY2000 requesting 75% of
available funds be dedicated to incurred debt in established Ely TIF district.
AYE: A. Tjelmeland, Schmidt, Joens
NAY: none
Resolution
adopted.
Al
Tjelmeland informed Council that Senior Center will be donating money to the
City to be used for Park Improvements.
Council
discussed letter received from Don Musil requesting a foot bridge along State
Street. It was noted that City has been
studying the need to upgrade this bridge.
They would like to be sure that a sidewalk is added as part of the
upgrade. Council also expressed concern
for Mrs. Musil, who fell recently while on the current bridge.
Mayor
led discussion on Louis Field Addition.
There is not an approved plan for the entire Koss property. Council will need this to make decisions for
future development. Mayor will talk to
developer and direct them to submit a plan for entire annexed area.
Ely
City Council -3- November 9, 1998
As
requested at last month's meeting, Steve Noack, City Engineer, distributed a
preliminary proposal for Dows Street and Poplar Street Curb, Gutter, Pavement
and Sidewalk Assessment Project.
Council concurred that City should proceed with this project. Since it will be an assessment project,
property owners will be notified and steps will be started for financing. Mayor signed agreement for Engineering
services.
Motion
by Schmidt, seconded by Joens, to adjourn.
Meeting adjourned, 10:16 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST:
_______________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
October 12, 1998
Meeting called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present: A. Tjelmeland, Schmidt, Luth, Joens. Absent: Kuntz (excused). Guests: Steve Noack.
Motion by Schmidt, seconded by A. Tjelmeland, to approve agenda. Motion carried.
Motion by A. Tjelmeland, seconded by Joens, to approve minutes of 9/14 regular meeting and 9/29 special meeting. Motion carried.
Motion by A. Tjelmeland, seconded by Schmidt, to approve paying bills as submitted. Motion carried.
Discussion held on adopting guidelines for residential construction. Concerns were expressed in regard to whether the City would be forced into doing inspections. It was agreed this is not desirable at this time. Remedies and exceptions may need to be added to ordinance.
Motion by Schmidt, seconded by Luth, to refer building ordinance to City Attorney for review before placing it on first reading. Motion carried.
Final Plat of Storm First Addition was reviewed. Discussion held on need to have a preliminary plat. This was originally platted as an Auditor’s plat and no improvements need to be installed.
RESOLUTION NO. 98-1012-40: Resolved by A. Tjelmeland, seconded by Frank Joens, to approve Storm First Addition to Ely, Linn County, IA,
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution approved.
RESOLUTION NO. 98-1012-41: Resolved by Luth, seconded by A. Tjelmeland, to approve Pay Estimate #1 for $56,304.12 to Bockenstedt Excavating for 1998 Water Project.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution adopted.
Discussion held on easements for 1998 Water Project.
Motion by A. Tjelmeland, seconded by Joens, to authorize City Attorney to negotiate terms needed to obtain easements for 1998 Water Project. Motion carried.
The Mayor explained that while placing storm sewer on Dows Street it was determined it would be cost effective to put rock and base in area where this street will be widened. We will soon be requiring curb & gutter and sidewalk be installed as an assessment project from 1760 Dows Street to 1980 Dows Street. The storm sewer on Poplar will not be installed so funds should be available for the street work, but we will first need preliminary plans.
Ely City Council -2- October 12, 1998
Motion by A. Tjelmeland, seconded by Luth, to authorize City Engineer to start proceedings, including preliminary plans and estimates of fees for establishing special assessments for sidewalk, curb and gutter on Dows Street and possibly also on Poplar and Rowley Streets. Motion carried.
Mayor would like to proceed with evaluating options for wastewater treatment facility expansion. He also explained some of the options that could be studied to plan for expansion of the existing street, sewer and water improvements. The Council agreed that Strategic Planning for whole city is needed. Further work will be done to procure grant money to proceed with this endeavor.
Motion by Schmidt, seconded by Joens, to adjourn. Meeting adjourned, 9:45 p.m.
_________________________
Thomas M. Tjelmeland, Mayor
ATTEST:
______________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
SPECIAL MEETING
September 29, 1998
Meeting
called to order at 5:30 p.m. by Mayor Thomas Tjelmeland. Present:
A. Tjelmeland, Luth, Kuntz, Joens.
Absent: Schmidt (excused)
Motion
by A. Tjelmeland, seconded by Kuntz, to approve agenda. Motion carried.
RESOLUTION
NO. 98-0929-39: Resolved by Luth,
seconded by Kuntz, to approve contract with Bockenstedt Excavating of Iowa
City, Iowa, for 1998 Water Extension Project and approve surety bond of
$89,890.00 for said contract.
AYE: A. Tjelmeland, Luth, Kuntz, Joens
NAY: none
Resolution
adopted.
Mayor
explained that letter has been received from property owner for easements for
the Water Project. Attorney will be
sending a reply letter.
Motion
by A. Tjelmeland, seconded by Joens, to table approval of easements for 1998
Water Project until further information is received. Motion carried.
Discussion
held on Pay Estimate for 1998 Water Project.
This will be submitted to Council at meeting in October.
Motion
by Luth, seconded by A. Tjelmeland, to adjourn. Meeting adjourned, 5:56 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: _______________________________
Roberta A. Hamdorf, City
Clerk
ELY CITY COUNCIL
REGULAR MEETING
September 14, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
Luth, Joens, A. Tjelmeland, Schmidt
Absent: Kuntz. Guest:
Gary Whittom, Galen Mehmen, Judy Janssen, Janine Norman, Pastor Bradway.
Motion
by A. Tjelmeland, seconded by Joens, to approve agenda as submitted. Motion carried.
Motion
by Joens, seconded by Luth, to approve minutes of August 10, and August 24,
1998 as presented. Motion carried.
Motion
by Schmidt, seconded by A. Tjelmeland, to place on file financial reports for
August, 1998. Motion carried.
Motion
by A. Tjelmeland, seconded by Schmidt, to pay bills as submitted. Motion carried.
Discussion
held on storm sewer project along Dows & Poplar Street. Curb & gutter will not be part of this
project as that will be a special assessment project scheduled for next
year. Bids for the 1998 storm sewer
project have been received from Brown Concrete and Fisher Contractors.
RESOLUTION
NO. 98-0914-32: Resolved by Luth,
seconded by A. Tjelmeland, to enter into agreement with Brown Concrete for
construction of 1998 storm sewer project at a cost of $22431.25.
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-0914-33: Resolved by Luth,
seconded by Joens, to authorize Mayor and City Clerk to sign Indemnity
Agreement with Linn County to construct water lines as part of the 1998 Water
Main Extension Project.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Discussion
held on easements for 1998 Water Main Extension Project. At this time they are not signed and further
information is necessary.
Motion
by Luth, seconded by Joens, to table approval of easements for 1998 Water Main
Extension Project until attorney submits further information. Motion carried.
RESOLUTION
NO. 98-0914-34: Resolved by A.
Tjelmeland, seconded by Joens to place Ordinance No. 154 on second reading by
title only, waive third reading and adopt Ordinance No. 154.
AYE: A. Tjelmeland, Luth, Schmidt, Joens
NAY: none
Ordinance
No. 154 adopted.
ORDINANCE
NO. 154: REQUIRE AT LEAST TEN FEET OF DISTANCE BETWEEN ANY ACCESSORY BUILDING
AND MAIN BUILDING IN RESIDENTIAL ZONING.
Ely
City Council -2- September 14,
1998
RESOLUTION
NO. 98-0914-35: Resolved by Schmidt,
seconded by Luth, to approve FY97 Road Use Report.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-0914-36: Resolved by A.
Tjelmeland, seconded by Luth, to approve contract as presented for
Water/Wastewater services with Mehmen Consulting.
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution
adopted.
Mayor
Tjelmeland appointed Steve Stratton for one year to Plan and Zoning Commission.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve Mayor's appointment of Steve
Stratton to a one year term on Plan and Zoning Commission. Motion carried.
RESOLUTION
NO. 98-0914-37: Resolved by Luth,
seconded by Schmidt, to approve installation of carpet in Senior Dining Room of
Community Center, with cost to be paid by Senior Dining, and to approve
installation of carpeting in lower level of Community Center, asking Don Musil
to apply to AAL for matching funds.
AYE: Joens, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Judy
Janssen, informed the Council that the Friends of the Library has approximately
$1400 and would like to use it for carpet for Library. The Friends request the City to pay the
remainder. At this time, that cost
would be somewhere between $300-600.
RESOLUTION
NO. 98-0914-38: Resolved by A.
Tjelmeland, seconded by Schmidt, to accept proposal from Friends of the Library
for Carpeting of Library.
AYE: A. Tjelmeland, Schmidt, Luth, Joens
NAY: none
Resolution
adopted.
Motion
by Luth, seconded by Joens, to approve closing Walker Street on October 18,
1998, from 10:30 a.m. to 2:00 p.m. as requested by St. John's Lutheran
Church. Motion carried.
Deputy
Sheriff gave report.
Motion
by Schmidt, seconded by Luth to appoint Angie Tjelmeland as part time Deputy
Clerk at the rate of $10 per hour.
Motion carried.
Mayor
suggested that it is necessary to adopt a consistent procedure when violation
of City Codes have occurred.
Motion
by Schmidt, seconded by Joens, to adjourn.
Meeting adjourned, 9:47 p.m.
__________________________
Thomas
M. Tjelmeland, Mayor
ATTEST: _______________________________
Roberta A. Hamdorf, City
Clerk
ELY CITY COUNCIL
SPECIAL MEETING
August 24, 1998
Meeting called to order at 5:00 p.m. by Mayor Thomas Tjelmeland. Present: Schmidt, Luth, Kuntz, A. Tjelmeland. Absent: Joens. Guests: Steve Noack and son.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda. Motion carried.
Public
hearing opened at 5:05 p.m. on 1998 Water Main Extension Project. No oral or written objections received.
Discussion held on project and supporting paperwork. Plans and specifications
will include addendums; form of contract will be as approved by City Attorney;
estimate of cost will be in excess of $100,000. Motion by Schmidt, seconded by Luth to close hearing. Hearing closed 5:08 p.m.
RESOLUTION
NO. 98-0824-30: Resolved by Luth,
seconded by Kuntz, to adopt plans, specifications, form of contract and
estimate of costs for the 1998 Water Main Extension Project.
AYE: A. Tjelmeland, Schmidt, Luth, Kuntz
NAY: none
Resolution
adopted.
Bids
were opened and publicly read as follows:
Bill
Whitters Construction of Swisher, IA $108,995.00
Fisher
Excavating, Inc of Cedar Rapids, IA $114,148.50
Bockenstedt
Excavating Inc of Iowa City, IA $ 89,089.00
Watson
Service of Palo, IA $110,560.00
RESOLUTION
NO. 98-0824-31: Resolved by Luth,
seconded by Schmidt, to award Construction Contract for 1998 Water Main
Extension Project too Bockenstedt Excavating Inc of Iowa City, IA, subject to
submittal of bonds, with begin date to be after easements are finalized.
AYE: Kuntz, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution adopted.
Al
Tjelmeland informed Council that he would like to put an ice skating rink
behind Community Center. There will be
a need to level and prepare the ground and all labor will be donated. Al also mentioned that the contractor will
need to close Rogers Creek Road for two or three days. Because this road has no other outlet, the
timing of the closing will be important.
There is no hurry for the work to be done, so this may be a good project
for Thanksgiving vacation because of school bus use.
Motion
by Luth, seconded by Schmidt, to adjourn.
Meeting adjourned, 5:55 p.m.
____________________________
Thomas M. Tjelmeland, Mayor
ATTEST:
____________________________
Roberta
A. Hamdorf, City Clerk
ELY CITY COUNCIL
REGULAR MEETING
August 10, 1998
Meeting
called to order at 7:30 p.m. by Mayor Thomas Tjelmeland. Present:
A. Tjelmeland, Schmidt, Luth, Kuntz.
Absent: Joens (excused). Guests:
Bonnie Levien, Jim Miller, Gary Whittom, John Vaassen.
Motion
by A. Tjelmeland, seconded by Schmidt, to approve agenda. Motion carried.
Motion
by Schmidt, seconded by Luth, to approve minutes of meeting of July 13,
1998. Motion carried.
Motion
by Kuntz, seconded by Schmidt, to approve payment of presented bills. Motion carried.
Motion
by A. Tjelmeland, seconded by Kuntz, to place July Treasurer's reports on
file. Motion carried.
Clerk
updated Council in regard to carpet replace in lower level of Community Center
and in Library. Council members will
check the carpet and this will be on next agenda.
Public
Hearing opened at 7:47 on revising Title 6, Chapter 13 of Ely Zoning
Ordinance. No written or oral
objections received. Discussion held on
garages as accessory buildings. It was
noted that many accessory buildings are closer than ten feet to the primary
building. This change will apply only
to future development and will not affect existing buildings. Hearing closed at 7:53 p.m.
Motion
by Kuntz, seconded by Schmidt, to place Ordinance No. 154 on first reading by
title only. Motion carried.
Motion
made and seconded to waive second and third reading of Ordinance No. 154, but
failed because of lack of 75% affirmative vote.
ORDINANCE
NO. 154: AN ORDINANCE TO REQUIRE
MINIMUM OF 10 FEET CLEAR DISTANCE BETWEEN PRIMARY AND ACCESSORY BUILDINGS.
Discussion
held on establishing a landscape committee and coordinating it with the
existing recreation commission. Council
expressed concern about overlapping responsibilities.
Motion
by Schmidt, seconded by A. Tjelmeland, to table establishing Landscape
Committee. Motion carried.
RESOLUTION
NO. 98-0810-26: Resolved by A.
Tjelmeland, seconded by Schmidt, to Declare Official intent to issue debt for
upcoming projects.
AYE: Kuntz, Luth, Schmidt, A. Tjelmeland
NAY: none
Resolution
adopted.
Discussion
held on 1998 Water Main Project.
Engineer’s description of project identified project as beginning at
Dows Street and it, in fact, begins at North Drive. Plans are correct, so written scope of project will be
corrected. Council also agreed on a
modified purchase order contract in place of the contract submitted with
specifications.
Motion
by Luth, seconded by Schmidt to adopt plans and specifications for 1998 Water
Main Extension Project using a modified purchase order as form of
contract. Motion carried.
ELY
CITY COUNCIL -2- August
10, 1998
RESOLUTION
NO. 98-0810-27: Resolved by Schmidt,
seconded by Kuntz, to set Public Hearing date of August 24, 1998 at 5 p.m. for
1998 Water Main Extension Project, with deadline for submission of bids to be 3
p.m. on August 20, 1998.
AYE: Luth, Schmidt, A. Tjelmeland, Kuntz
NAY: none
Resolution
adopted.
Report
made by Deputy Sheriff, Lyle Rusk, on previous months community protection
services.
Mayor
explained proposal for street seal coating as received from L L Pelling.
Resolution
No. 98-0810-28: Resolved by Schmidt,
seconded by Luth, to accept proposal from L L Pelling dated August 4, 1998 for
1998 Seal Coat Work, except Item # 4 will be eliminated until after other storm
sewer work is completed.
AYE: Schmidt, A. Tjelmeland, Kuntz, Luth
NAY: none
Resolution
adopted.
Discussion
held on Wastewater/Water Contract.
Mayor will be working on this and submit further information at next
meeting.
Council
reviewed current sanitation contract.
No action is necessary at this time.
RESOLUTION
NO. 98-0810-29: Resolved by A.
Tjelmeland, seconded by Luth, to approve filing lien for utility fees for
property located at Lot 11 of Hillside 2nd Addition to Ely, Linn
County, Iowa.
AYE: Kuntz, Schmidt, Luth, A. Tjelmeland
NAY: none
Resolution
adopted.
RESOLUTION
NO. 98-0810-30: Resolved by A.
Tjelmeland, seconded by Luth, to request a one year deferment for annual City
Audit.
AYE: Schmidt, Luth, A. Tjelmeland, Kuntz
NAY: none
Resolution
adopted.
Mayor
recommended that Randy Zbanek and Mike Machula be re-appointed to a two year
term on the Recreation Commission.